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Executive Assistant (new york city: manhattan)
Small private equity company located in Midtown East, Manhattan, is seeking to hire a Temporary Executive Assistant to support the firm's two Co-Presidents (the "Senior Executives"). This position requires a commitment of at least 60 days, with potential to extend or convert permanently for the right candidate. This position requires 4 days in the office with one day remote from the hours of 8am-5pm but requires reachability after-hours and on weekends (paid OT while temp).
The Executive Assistant is responsible for supporting the Senior Executives in a variety of ways, including both professional and personal (heavier on the personal side for both): time and calendar management, meeting preparation, travel planning and assistance, mail merges, database management, presentation preparation, assistance with special projects and serving as a "gatekeeper". A successful candidate is professional in demeanor, able to manage multiple projects simultaneously without becoming flustered, highly-detail oriented, proactive, and friendly. This role requires superb judgment, discretion and the ability to work calmly under pressure, while ensuring all responsibilities are successfully met.
Pay rate up to $60/hour for temp candidates.
Responsibilities Include (but are not limited to):
Managing the Senior Executives' calendars, including for business meetings, calls, travel and social activities, including events that intersect with business priorities
Planning and coordinating travel including air travel (commercial and private), hotels, ground transportation, itineraries and prep materials for related meetings when needed
Working with the Senior Executives to develop monthly Board meeting schedules (a mix of in-person and virtual)
Preparing and managing the Senior Executives' expense reports
Fielding phone calls, emails and messages and delivering accordingly
Ensuring the advance delivery of briefing materials for meetings, as needed
Preparing and coordinating correspondence
Assisting with personal issues and scheduling / initiatives such as a memberships, partnerships, and concierge services as necessary
Updating Salesforce.com databases for transactions, investors and investment banking relationships
Managing mail merge activities for investor communications
Assisting in PowerPoint presentation preparation
Providing project management assistance on an ad hoc basis
Maintaining a sense of urgency with a calm and a positive attitude
Requirements
Minimum 5 years' relevant experience in a professional setting
Bachelor's Degree preferred
Willingness to work 8 am to 5 pm daily and to be available from home occasionally on nights and weekends to ensure travel has gone smoothly/shipments have been delivered, etc. Must have experience booking private travel.
Excellent organizational and multitasking skills
Strong written and verbal communications skills
Ability to make decisions based on sound judgment and good critical thinking skills
Ability to work independently in an effective and efficient manner; a self-sufficient, quick learner
Highly professional and able to maintain tact and confidentiality at all times
Excellent interpersonal skills and ability to work collaboratively with others
Sensitivity and respect for Senior Executives different work styles, and needs
Superior written and verbal communications skills
Desire to be a team-player and foster a positive company culture; a sense of teamwork and community
High degree of facility with Microsoft ExcelTM, WordTM and PowerPointTM
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
224 Central Prk W, New York, NY 10024, USA
$60/hour
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