Receptionist/Accounts Payable

We’re looking for positive, amiable people who can connect with children and parents, supporting them each step of the way while maintaining light administrative functions with a keen attention to detail. This role has real impact on the lives of families in our community, engaging them in fun and uplifting experiences that become lasting memories! We are seeking a Facility Receptionist & Host to join our energetic and growing team! The successful candidate will be responsible for greeting clientele as they are entering/exiting, customer communication via email, SMS, and phone, processing transactions, resolving inquiries and issues, promoting programs and events, and maintaining the facility. This role requires a friendly face and upbeat attitude, excellent organizational skills, strong attention to detail, and the ability to work independently in a fast-paced environment. Requirements Customer Communication: Greet everyone as they are entering or exiting the facility. Answer phone calls/return voicemails promptly Reply to emails and SMS messages from customers and potential customers in a timely manner. Processing Transactions/Resolving Inquiries and Issues: Accurately process card transactions. Resolve any transaction/account issues. Respond to any in person inquiries/questions. Follow up on action items and ensure completion. Promote Programs and Events: Promote programs and upcoming events using knowledge of the business and in person marketing skills. If needed/interested, attend events to assist with promoting AGS! Maintain the Facility: Keep the front desk area neat and tidy. Organize and maintain displays of flyers, trifolds, and other marketing materials. Other: Manage inventory and ensure accurate tracking and stock levels. Ensure all customer service technology functions properly and alert management of technical issues. Requirements: High school diploma or equivalent; additional certification or degree in hospitality or communications is a plus. Proven experience in administrative roles, preferably in customer service or operations department. Excellent organizational and time management skills. Strong attention to detail and accuracy. Ability to work independently and meet deadlines. Excellent communication and interpersonal skills. Benefits Pay: From $17.50 per hour depending on experience

Vermont Rail System is hiring train dispatchers to supervise rail traffic. This fast-paced position will keep you alert when fielding calls from train crews, maintenance-of-way production gangs, signal maintainers, municipal authorities, and the public regarding train operations, railroad track maintenance, and emergencies that can occur along the tracks. Prospective employees will be trained to take incoming calls and learn how to make inquiries to gain the correct information to safely determine the necessary course of action. Prospective employees will efficiently and safely direct and coordinate rail traffic and on-line work projects via Track Warrant Control, ensuring compliance with railroad operating rules and timely movement of freight and passenger trains. Vermont Rail System’s dispatchers work in four shifts: First Shift from 5:45 AM to 2:05 PM Monday to Friday; Second Shift from 1:45 PM to 10:05 PM Tuesday to Saturday; Third Shift from 9:45 PM to 6:05 AM Thursday to Monday (overnights); and a Swing Shift from Saturday to Wednesday comprising all three shifts. Training period will include extensive on-the-job training on all four shifts as well as classroom training during regular business hours. Candidates must be able to multitask and prioritize, when necessary, as the control center features several computer monitors to observe trains, maintenance-of-way crews, and other safety sensitive information effecting the system at any given time. Candidates must have proficient digital literacy skills in the Microsoft Office suite with an ability to learn railroad specific computer software. Candidates must be able to use a computer quickly to ensure critical operations are completed efficiently and safely. Candidates must have a high school diploma or equivalent, with secondary education preferred. Strong written and verbal communication skills required. Ideal Candidates Will: • Be safety conscious and capable of fostering safe work practices that will contribute to the achievement of company safety goals. • Administer efficient crew utilization and timely hours of service relief • Develop and maintain accurate records • Exceed customer expectations whenever possible • Have a strong aptitude for utilizing information systems and ability to work in a fast-paced environment with changing priorities. • Be able to identify and distinguish colors displayed on monitors, switch indicator lights and other safety sensitive indicators • Be able to use logic and reason to identify approaches or determine solutions to problem solving • Be attentive to detail with the ability to maintain composure during stressful situations • Be a quick learner with the ability to grasp and apply key training concepts We offer: **$500.00 sign-on bonus paid in one lump sum after 90 days employment **Company sponsored healthcare **Paid dental premiums (no weekly deductions out of your paycheck) **Company sponsored life/ ADD insurance **Paid holidays **Paid time off **Overtime permitted **Premium retirement benefits **Employee Assistance Program Visit our website to view job descriptions, more employee benefits, and see all the awesome TRAINS! http://vrs.us.com/

FRONT DESK POSITIONS AVAILABLE WE HAVE FULL TIME AND PART TIME OPENINGS IN OUR SUFFOLK COUNTY SPEECH PRACTICE OFFICES IN STONY BROOK, COMMACK, EAST YAPHANK, FARMINGVILLE, ISLIP, WESTHAMPTON WE OFFER: CLEAN AND BRIGHT OFFICES! SPLIT SHIFTS AVAILABLE DAY SHIFTS EVENING SHIFTS SATURDAY SHIFTS – OFFICES ONLY OPEN UNTIL 2:00PM OFF 6 MAJOR HOLIDAYS EMPLOYEE DISCOUNTS THROUGH LIFEMART/ADP WORK EVENTS-TEAM BUILDING ACTIVITIES CAREER GROWTH OPPORTUNITIES IN ALL OF OUR DEPARTMENTS EMPLOYEE REWARDS PROGRAM THAT GIVE REWARDS LIKE GIFT CARDS, SPA DAYS, ETC. LONGEVITY AND PERFORMANCE BONUS’ COMPENSATION: $17-$19/HOUR Requirements RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO: MUST HAVE A POSITIVE AND UPBEAT ATTITUDE! GREET PATIENTS AND PROVIDE SUPPORT MAINTAIN SCHEDULE ON OUR SOFTWARE PROGRAM ENTER PATIENT DATA ANSWER PHONES, TAKE MESSAGES EXCELLENT TIME MANAGEMENT SKILLS – MUST BE ABLE TO MANAGE A WIDE VARIETY OF TASKS WITH COMPLETE FOLLOW THROUGH COME JOIN OUR SPEECH FAMILY! EVERYDAY IS AN EXCITING ADVENTURE! LI SPEECH.COM APPLY TO: HR@LISPEECH.COM

We are looking for an energetic, dependable person to fill the role of Association Manager. This position involves working with Homeowner's Associations, Boards of Directors and Contractors. Experience is not required. This a full time position to include early evening meetings. Requirements: Current Real Estate License or ability to obtain. We will pay for your Real Estate Classes and license. Dependable vehicle and valid Driver's License. Computer skills. Ability to multi-task. Reliable, friendly honest person. We have a wonderful staff and you will be working with a fantastic group of clients! Competitive pay -paid personal leave and paid Holidays! If interested please contact Pam Snow @907-229-6727.

FRONT DESK POSITIONS AVAILABLE WE HAVE FULL TIME AND PART TIME OPENINGS IN OUR NASSAU COUNTY SPEECH PRACTICE OFFICES IN NEW HYDE PARK, JERICHO & WANTAGH We Offer CLEAN AND BRIGHT OFFICES! SPLIT SHIFTS AVAILABLE DAY SHIFTS EVENING SHIFTS SATURDAY SHIFTS – OFFICES ONLY OPEN UNTIL 2:00PM OFF 6 MAJOR HOLIDAYS EMPLOYEE DISCOUNTS THROUGH LIFEMART/ADP WORK EVENTS-TEAM BUILDING ACTIVITIES CAREER GROWTH OPPORTUNITIES IN ALL OF OUR DEPARTMENTS EMPLOYEE REWARDS PROGRAM THAT GIVE REWARDS LIKE GIFT CARDS, SPA DAYS, ETC. LONGEVITY AND PERFORMANCE BONUS’ COMPENSATION: $17-$19/HOUR Requirements RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO: MUST HAVE A POSITIVE AND UPBEAT ATTITUDE! GREET PATIENTS AND PROVIDE SUPPORT MAINTAIN SCHEDULE ON OUR SOFTWARE PROGRAM ENTER PATIENT DATA ANSWER PHONES, TAKE MESSAGES EXCELLENT TIME MANAGEMENT SKILLS – MUST BE ABLE TO MANAGE A WIDE VARIETY OF TASKS WITH COMPLETE FOLLOW THROUGH COME JOIN OUR SPEECH FAMILY! EVERYDAY IS AN EXCITING ADVENTURE! LI SPEECH.COM APPLY TO: HR@LISPEECH.COM

Assist Maintenance Coordinator, (MC), to receive incoming work requests from client and enter data into Computerized Maintenance Management System (CMMS) system to generate work orders. Tracks and maintains records of actual costs of labor, material expenditures, and subcontractor invoices to ensure accurate billing. Assist MC with overall management of data in the CMMS system, generating necessary reports, entering equipment data, and preventive maintenance schedules into the system. Prepare schedules of work orders weekly as requested by the client and modify as needed daily pending changes, emergency and urgent work requests. Modify/update daily or as needed due to personnel changes, etc. Processes subcontractor invoices. Reviews credit card reports for accuracy and correct coding. Processes accounts payable transactions utilizing accounting software. Communicate work to be accomplished with unit GM, facilities technicians, client, and all customers of the client daily. Enters cost data and invoices into computerized maintenance management system. Makes staff travel arrangements and hotel accommodations. Tracks and manages subcontractor insurance certificates, ensuring that all utilized subcontractors have appropriate levels of insurance that are up to date and in force. Creates reports, correspondence, graphs, charts, and statistics. Creates various database reports as required. This position has no supervisory responsibilities. Qualifications High School Diploma or GED Equivalent. Minimum two (2) years of Administrative experience. Minimum one (1) year experience in processing invoices and allocating costs to correct GL code. A valid Driver’s License and an acceptable driving record for the past three (3) years to be eligible under NMS’ vehicle insurance policy. Working knowledge of Computerized Maintenance Management System (CMMS) Software. Intermediate skills in Microsoft Word, Excel, and PowerPoint. Knowledge of OSHA’s rules/regulations for both maintenance & construction. Experience in Facility Maintenance. Good written and verbal communication skills. Interested parties will please submit a resume to this advertisement which will be relayed by CL directly to the hiring manager. All resumes received will be reviewed.