Title Clerk

Job Title: Transaction Coordinator & Office Liaison – Luxury Real Estate Team Location: Coconut Grove, Florida  Employment Type: Full-Time | On-Call Availability for Active Transactions Position Summary Join a top-producing, high-energy luxury real estate team under the prestigious ONE Sotheby’s International Realty brand. We are seeking an experienced Transaction Coordinator & Office Liaison to play a critical role in managing contract-to-close operations, supporting team workflow, and delivering an exceptional client experience in line with the elevated expectations of the luxury market. This role is based in our Coconut Grove office and requires a polished, proactive, and detail-oriented professional who thrives in a fast-paced, high-touch environment. Core Responsibilities Transaction Management Oversee and manage all real estate transactions from executed contract through successful closing. Ensure full compliance with brokerage and legal standards via APP Files and related platforms. Track key transaction milestones and deadlines: inspections, appraisals, contingencies, financing, and title. Act as the main point of contact between clients, agents, title officers, lenders, and cooperating brokerages. Prepare and submit compliant documentation for internal review and timely commission disbursement. Client Experience & Listing Coordination Deliver concierge-level support to clients and ensure consistent, proactive communication throughout the process. Manage listing preparation: schedule photography, signage installation, MLS input, and marketing materials. Draft and review contracts, disclosures, listing agreements, and addenda in collaboration with lead agents. Maintain transaction checklists and follow-up schedules within CRM and team calendars. Team Operations & Administrative Oversight Oversee daily team administrative functions including appointment scheduling, inbox management, and document preparation. Maintain and optimize digital and physical filing systems, marketing materials, and office inventory. Support onboarding and tech training for team tools (e.g., APP Files, CRM, MLS). Coordinate internal communications and logistics for team meetings and special events. Why Join Our Team? Step into the world of luxury real estate with ONE Sotheby’s International Realty, a brand synonymous with excellence, sophistication, and global reach. You’ll work alongside one of Miami’s most successful real estate teams in Coconut Grove, a vibrant and prestigious neighborhood. As a key member of our operations, you’ll help shape seamless client experiences, contribute to meaningful transactions, and grow within a team that values integrity, innovation, and a refined service approach. Ready to elevate your real estate career?  Apply with your resume and cover letter to be considered. Requirements Qualifications & Requirements Minimum 2 years of experience as a Transaction Coordinator or equivalent in residential real estate (luxury experience strongly preferred). Proven understanding of Florida real estate contracts, timelines, and compliance requirements. Background in accounting or financial administration preferred, especially with commission processing. Technologically savvy: Proficient in APP Files, MLS Matrix, Google Workspace, Follow-Up Boss CRM. High attention to detail and exceptional organizational skills. Strong written and verbal communication abilities; polished and professional demeanor. Must be self-motivated, deadline-driven, and capable of working independently in a dynamic environment. Florida Real Estate License preferred but not required. Must reside in or near Coconut Grove, Coral Gables, or Pinecrest. Reliable transportation required. Preferred Tools & Platforms CRM: Follow-Up Boss Transaction Management: AppFiles MLS: Matrix Productivity: Google Workspace (Gmail, Drive, Docs, Sheets), Trello, Excel, Adobe PDF Languages English (Required) Spanish (Highly Preferred)

Location: Flushing, NY Job Description: We are seeking a bilingual Mandarin-speaking concierge to join our team in Flushing, NY. This full-time position requires excellent communication skills and the ability to provide exceptional service to our clients. Ideal candidates should be fluent in both English and Mandarin and have previous experience in a concierge or customer service role. Responsibilities: Greet and assist clients in person and over the phone Provide information about services, amenities, and local attractions Manage scheduling, appointments, and other administrative tasks Handle client requests with professionalism and courtesy Ensure customer satisfaction through prompt and effective solutions Requirements: Must be bilingual (Mandarin and English) Previous concierge or customer service experience preferred Strong communication and interpersonal skills Ability to multitask and manage time effectively Friendly, professional demeanor and positive attitude Compensation: Competitive salary, based on experience. Rate range: $18 - $25 per hour, depending on experience. Interested candidates should email their resume to talenta@bsmfacilitysolutions.com with a brief cover letter outlining their relevant experience.

Global Dimensions is a HUBZone, service disabled, veteran-owned small business based in Fredericksburg, VA. We are a dynamic, expanding company with exciting opportunities in language/culture, training/education/instruction, IT, cyber security, and intelligence (analysts, CI, HUMINT, SIGINT, etc.). Global Dimensions is seeking a Property Specialist Level II for upcoming opportunities in Salt Lake City, Utah. Property Specialist - Perform comprehensive property accountability activities to include physical inventory and scanning, audits, hand receipting, asset documentation, and database integrity analysis within source systems of record. Facilitate and document the movement, transportation, shipment, and delivery of assets throughout the enterprise. The Level 2 Property Specialist shall possess the following capabilities: All Property Specialist Skill Level 1 functions as needed. Supervisory functions. Provide Deliverables to respective areas/POCs. Ensure all employees complete required system access documentation. Validate Asset Management processes are consistently followed in the A442 Standard Operating Procedures (SOPs). Submit weekly activity report to COR-T. Coordinate tasks/requirements with COR-T. Attend organizational meetings and mandatory trainings. Complete quarterly performance evaluations. Complete periodic taskers as directed by the COR-T. Requirements TS/SCI Security Clearance with Full-Scope Polygraph. Associate’s Degree in Supply Chain Management or directly related field. In lieu of an Associate’s Degree, four (4) years of practical experience in property accountability, data entry, asset tracking, property accounting processes and associated forms, automated inventory control systems, ordering, processing, shipping, transportation, receiving, packaging, material handling, and discharge of excess property, and processing paperwork Global Dimensions does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. Equal Opportunity Employer/Veterans/Disabled.

Porter/Super position in small condominium in Pelham Bay, Bronx. Monday to Friday mornings $25 p/hour 10-12 hours per week. Must be available for extra hours. Must live in Pelham Bay area and must pass background check. Please respond to email with resume attached. Principals only. Recruiters, do not contract this job poster.

SimpleCITI Companies SimpleCITI Companies is a nationwide commercial real estate and specialty finance firm specializing in acquiring, managing, developing, leasing, and financing assets in major cities. As a private equity company for real estate, we leverage automation to enhance efficiency and manage an extensive portfolio that includes industrial and residential properties. We are dedicated to advancing the real estate industry through innovation and excellence. We are currently seeking motivated and enthusiastic interns to join our team at SimpleCITI Companies. As an intern, you will have the opportunity to gain valuable hands-on experience in the commercial real estate and specialty finance industries. Your role will involve assisting with various tasks and projects, including: Supporting the team with administrative tasks, such as data entry, document management, printing, and copying Participating in capital raising efforts & macroeconomic research for new investment ventures taken by SimpleCITI Facilitating new leases for prospective tenants using CRM databases Assisting the firm with recruiting new employees & contract workers through the use of Workable HR software Attending meetings and shadowing team members to gain exposure to different aspects of the business Occasional personal work for staff members Requirements Currently enrolled in an Associates/Bachelors degree program in Finance, Economics, Business, or a related field Excellent written and verbal communication skills Proficient in Microsoft Office Suite Detail-oriented with strong organizational skills Ability to work independently and as part of a team Self-motivated and eager to learn

We are a small Real Estate Investor firm seeking a highly organized and proactive Property Office Manager to oversee the daily operations of our office. The ideal candidate will need strong administrative skills, with experience in office management. This role requires attention to detail, and the capacity to manage multiple tasks efficiently. 4 days a week part-time In-Office position. Office located in Midtown East. Starting immediately. Duties/Qualifications - Manage front desk operations. - Preparing leases and board applications. - Efficient contact with tenants, building supervisors, and apartment management. - Listing properties for rent. - Must be familiar with rent collection via ACH. - Dealing with vendors and tenants. - Utilize QuickBooks for invoicing and tracking expenses. - Work directly with property owner. - Oversee tasks including filing, data entry, and maintaining office supplies. - Proven experience in an administrative or office management role minimum of 5 years. - Ability to work independently as well as a team player. - Be available after work hours for follow-up on pending items and calls.