Administrative Coordinator

F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen. Position Overview: This position is to provide administrative support and reports directly to the Sr. Vice President in the Estimating Division. Assigned Responsibilities*: Assists in obtaining and downloading Bidding/Proposal Documents from Owners/Architects. Maintain electronic filing of documents per department standards. Support Project Teams with various activities as needed; Including but not limited to; collecting, organizing, and reproduction of Plans and Specifications. Produce and distribute correspondence. Communicate with and notify bidding assist agencies of upcoming projects. Collect, Organize and Submit Department Timecards. Track Vacation/Sick Time Off Approvals. Process department invoices and employee expenses and submit to accounting. Sort, distribute and process daily mail for the Division accordingly. Order catering for bid meals and department meetings. General office support such as data entry, filing, ordering office supplies, etc. Assist when needed with other department processes. Other duties as assigned. *Assigned responsibilities may include any or all of the above Requirements H.S. Diploma and minimum 1-year office experience required. 1 years Construction experience preferred. Knowledge of word-processing, spreadsheet(s) and basic accounting principles required. Good communication and organizational skills are necessary. Work Environment: Work is primarily performed in the office. Noise levels vary. Work Hours: General work hours are 8:00 am – 5:00 pm and 5-day work weeks are standard. Note that work hours and workdays may vary (changes, additions, etc.) based on critical work activities. Physical Demands: General work hours are 8:00 am – 5:00 pm and 5-day work weeks are standard. Note that work hours and workdays may vary (changes, additions, etc.) based on critical work activities. F.H. Paschen is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474. Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly. Benefits Health insurance Dental insurance Vision insurance Paid time off 401K matching Flexible spending account Life insurance Referral program Professional development assistance Eligibility for Year End Bonus LifeLock Subscription Salary Range: $65,000 - $75,000 F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority.

Process change orders, billings, lien releases and Master Builder forms and documents. Review and process progress billings, final billings, contractor payment applications and payment vouchers. Enter billings and required documents online into Textura, GCPay, Procore, Flashtract, Nice Touch and Supply Pro. Perform collection emails and calls. Process change orders for various stages of project. Perform job close and compile data into spread sheet.

Overview: The Assistant Office Manager plays a critical role in supporting the day-to-day administrative and operational functions of the dental practice. This role enables the Office Manager or Area Manager to focus on high-level strategic goals by ensuring smooth, efficient operations and team alignment at the office level. While this position does not oversee direct reports, it requires strong leadership through influence, excellent communication skills, and a high degree of professionalism. Key Responsibilities: Operational & Administrative Support Monitor and manage the daily schedule, ensuring accurate appointments, patient flow, and timely seating. Assist with room turnover and instrument sterilization as needed. Coordinate and track lab cases in the Practice Management System (PMS). Order office and administrative supplies and assist in reviewing clinical supply invoices for accuracy and approval. Perform local errands such as bank deposits, as directed by the Office/Area Manager. Manage incoming mail checks: review for accuracy, scan, and assist in posting per management discretion. Front Desk & Financial Support Support the Front Desk team with training on PMS software, check-out processes, daily close-outs, and financial plans. Oversee accurate and balanced daily close-outs. Serve as a resource for pricing and promotions (e.g., $99 specials, implant offers). Provide back-up support for insurance verification, including walk-ins and PTO coverage. Clinical & Patient Support Help coordinate hygiene exams to ensure efficient doctor-patient scheduling. Assist clinical staff with treatment plan creation, edits, and correct PMS usage. Address minor patient concerns and help resolve them to maintain satisfaction. Communicate delays clearly to the Front Desk and patients to manage expectations. Support staff with insurance, billing, and account balance questions. Leadership & Culture Act as a liaison between clinical and administrative teams, promoting cohesive operations. Uphold confidentiality, professionalism, and discretion in all matters. Maintain alignment with the Office/Area Manager’s decisions and escalate issues in a timely and appropriate manner. Set a positive tone within the office and help foster a collaborative, respectful, and solution-focused culture. This role offers a strong career growth opportunity and is ideal for individuals with a passion for team support, operational excellence, and leadership development. Requirements Demonstrated experience in dental office operations or administrative support strongly preferred. Strong organizational skills and attention to detail. Proficiency in practice management software Ability to lead through influence and collaborate effectively with all departments. Reliable, adaptable, and capable of handling multiple tasks under pressure. Excellent verbal and written communication skills. Tech-savvy with the ability to learn and teach systems quickly. Committed to patient satisfaction and operational excellence. Benefits Dental insurance Health insurance Life insurance Paid time off Vision insurance

We are a busy family of three in Davis, CA seeking a part-time Personal Assistant / Household Manager (10–20 hours per week, $30-$40/hour depending on experience). This role involves managing vendors, coordinating childcare, handling errands and household supplies, meal planning/shopping, calendar management, travel booking, and light admin tasks. We’re looking for someone local, reliable, highly organized, and proactive, with their own vehicle and strong communication skills. If this sounds like a fit, please complete the application below — we look forward to learning more about you! Application: https://forms.gle/YNpFjRPVkSkkyqWd8 Selected candidates will be contacted for an interview.

Ace Handyman Services is Hiring a Team Coordinator! Full-Time • On Site – Matthews, NC $16 – $21 per hour Ace Handyman Services is hiring a Team Coordinator to support scheduling, dispatch, and customer engagement operations. This is a high-impact, high-energy role ideal for someone who thrives in a fast-paced home services environment and wants to be part of a trusted, growing brand. This is a high call volume and fast paced role; this person must thrive in a fast and busy environment! This position will be responsible for all scheduling of craftsman jobs, taking potential customer lead calls and converting them into a booked job (with a high conversion rate) also assist with most of the daily administrative tasks - warranty calls, data entry, and customer follow up. What You'll Do: Handle high-volume inbound/outbound calls Support customers with scheduling, service coordination, and problem solving Dispatch field technicians and manage dynamic calendars Use Service Titan software (or similar) to manage workflows, scheduling, and updates Provide sales and customer support with a focus on professionalism and speed Requirements Experienced in customer service or inside sales (1+ year preferred) Organized, calm under pressure, and able to multitask Comfortable navigating home service systems and handling day-to-day scheduling Must have Service Titan Software Experience or a similar platform Previous home services, dispatch, or field ops coordination experience strongly preferred Benefits Paid Time Off Health, Dental, and 401(k) Benefits Overtime Pay + Sales Bonuses On-the-Job Training & Pay Reviews No Weekend Work

Exciting Career Opportunity: Assistant Project Manager at CCI – Sacramento, CA Commercial Casework Inc. (CCI), a leader in custom millwork and cabinet manufacturing for over 48 years, is seeking ambitious individuals to join our expanding team as Assistant Project Managers (APMs) in our new Sacramento facility. CCI is not just a workplace; as an ESOP company, we believe in employee ownership and shared success. We are known for delivering high-quality millwork projects ranging from small T&M tasks to full-scale campuses, up to $11M. Our team is dedicated to solving complex challenges, providing exceptional service, and creating lasting partnerships with our clients. Role Overview: The APM will support project management through comprehensive administrative and operational assistance, playing a crucial role in the execution of our projects. This position demands a professional adept at managing diverse tasks efficiently. Key Responsibilities: · Participate actively in project kick-offs, maintaining detailed notes to assist PMs. · Manage comprehensive project documentation including contracts, change orders, and RFI logs. · Engage in subcontractor and vendor management, ensuring procurement and contractual accuracy. · Distribute shop drawings, manage finish submittals, and ensure readiness of job documentation. · Drive the coordination of project tasks, demonstrating proactive problem-solving and strong organizational skills. · Uphold safety standards by preparing and distributing relevant safety documentation. Desired Skills and Qualifications: · Proven experience in project management, preferably within the construction or related trades. · Proficiency in Bluebeam, Microsoft Office Suite (Outlook, Word, Excel), and familiarity with project management software. · Strong organizational, communication, and interpersonal skills. · Ability to handle multiple tasks and adapt to changing priorities effectively. · Knowledge of construction practices and procedures preferred. Compensation: · Salary: $75,000 to $90,000 · Quarterly Bonus: 50% of company operating income contributed to the bonus pool, with average yearly payouts between $15,000 to $25,000, no cap, pending eligibility. · Employee Ownership via ESOP (10% company contribution) · Traditional 401K with Employer matching · ROTH 401K with Employer matching · 10 Paid Holidays · 15 to 25 Days of PTO (increases based on years of service) · Medical/Dental/Vision Insurance; 100% paid by CCI · Short- & Long-Term Disability · Training Reimbursement Fund · Gym/Fitness Reimbursement · Cell Phone Allowance · Auto Allowance Commercial Casework Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.