$25-35
11436 Sorrento Valley Rd, San Diego, CA 92121, USA
Position: Administrative Coordinator Location: Sorrento Valley, San Diego Expected hours: 30 - 40 hours per week Days:Monday - Friday We’re a fast-paced education company looking for a sharp, highly organized Administrative Coordinator to join our team. This person will be the operational heartbeat of our office—managing the day-to-day details that keep everything running smoothly, while also supporting our relationships with clients and helping guide new families through the start of their journey with us. Responsibilities: Work closely with the Director and CEO to support high-level priorities and day-to-day operations Proactively manage up by anticipating needs, keeping leadership organized, and offering solutions before problems arise Greet and assist families and visitors with professionalism and warmth Manage incoming and outgoing calls and emails with both prospective and current clients Take a consultative approach to guiding families through the early stages of the sales process Help manage tutor calendars Process billing, track payments, and handle light bookkeeping Keep the office clean, organized, and fully stocked—maintaining a polished, professional environment Coordinate with tutors to ensure smooth communication and schedule adjustments Support internal operations, including document prep, filing, and general admin tasks Stay flexible and open to making quick adjustments as priorities shift Handle sensitive information with discretion and accuracy You’re a great fit if you: Are a proactive problem solver who thrives on getting things done Are an exceptional communicator (especially via phone) Can juggle multiple tasks without breaking a sweat Are tech-savvy and comfortable learning new systems Love being the behind-the-scenes force that keeps things on track Have experience in a customer-facing or sales support role (bonus if it was in education) Are confident managing up and supporting leadership effectively Are comfortable adapting quickly and staying composed in a fast-moving environment Are competent in using ChatGPT or similar in improving your efficiency Bonus points if you: Have QuickBooks or payment processing experience Have worked with scheduling or CRM tools Can write clear, professional emails quickly Have a naturally welcoming and upbeat presence Compensation: $25-$35 per hour For the right candidate, this will become a full-time position with benefits. Our benefits package includes healthcare, 401(k), and vacation days. If the idea of supporting families and students while keeping operations running smoothly appeals to you, we’d love to hear from you. Before you head to the application link, a quick note: we ask that you don’t rely on AI to generate your responses. It’s usually obvious—and not in a good way. We’re fine with you using tools like AI to refine or clarify your ideas, but we want to hear your voice and perspective. Please avoid shorthand or low-effort answers—thoughtful responses go a long way. Apply here