Operations Assistant (salt Lake City)

Austin, Texas, United States Workplace Team reporting to Workplace Manager  This is an on-site role Ever wondered what it’s like to be the heartbeat of an innovation hub? At Capital Factory, you’re not just the friendly face who greets everyone with a smile—you’re the ultimate connector! From helping visitors find their way to their next big meeting to giving them the insider scoop on our vibrant community, you’re the go-to person for all things Capital Factory. Your knack for striking up conversations and your love for stellar customer service make every interaction memorable. Plus, you’re the behind-the-scenes pro supporting our gift shop that’s buzzing with sales and inventory magic.  Requirements What you will do… Greet every visitor promptly with a smile. Using Capital Factory platform tools and online directory, help guests find the member or event or contact they are here for. Escort guests up the elevator to make sure they quickly get to the right place. Give the Capital Factory elevator pitch ;-)  Answer basic questions they have about Capital Factory, membership, sponsorship, and investment opportunities. Assist with mail duties when needed. Advocate for member and visitor engagement by suggesting other people or events at Capital Factory that they might be interested in. Ask for their business card or contact information to follow up. Assist guests with making purchases from the gift shop. Assist the Workplace Team and Gift shop with miscellaneous stocking and data entry tasks. Provide backup to other Properties roles if needed during periods of short staffing, etc. You'll know you're successful if.... Guests feel a sense of urgency from you to help them get to where they need to go quickly. You are knowledgeable about Capital Factory and can quickly help guests find the information they are looking for. Every day you make an introduction from a guest to another member they didn’t come here looking for. Every day you send leads to the membership and sponsorship teams. You are the most helpful person our guests meet today. You are never salesy or pushy.  About you… You are outgoing and can talk to just about anyone. You have a “yes, and…” attitude.  You can turn a negative into a positive. You are communicative, polite, and always willing to help with any kind of task.  You can perform the physical requirements, which include stooping, standing, walking, and, ability to lift and carry 25 lbs. You understand that working in a fast-paced environment requires flexibility. You maintain office security by following safety procedures, controlling access, and working closely with building security partners You operate with discretion and supreme professionalism; we have a lot of VIPs that visit! You are a documentor. You make lists and spreadsheets. You are a problem solver. You look for ways to make things work better and how to turn chaos into systems. You are organized and plan ahead, but you don’t get stressed out when things change at the last minute… because they will. You roll with it. You check your email in the evenings and are available to work during evening events and over the weekends when there is a tight deadline. You do what it takes to get the job done. You have a reliable laptop computer & smartphone that you are comfortable using for work. You plan to stay in Texas for at least two years. About our team... We have a passion for startups and technology.  We are transparent and we over-communicate. We have excellent written and verbal communication skills. We communicate when we are not able to meet a deadline and suggest a solution. We are professional and presentable and greet everyone cheerfully. We’re ready to deal with an immature student, a pushy salesperson, top VC’s, a fortune 500 CEO, and even the President of the United States. We are excited to work in downtown [Austin/Dallas/Houston/San Antonio] and have reliable transportation. We have a quiet place where we can work remotely with fast internet.  We are security aware. We have a passcode on our computers and phones and use a password manager. We are able to efficiently use the Google suite of productivity tools (Gmail, Drive, Docs, Sheets, Slides). We are available to work during SXSW (Spring Break), DREAMCON (one week long staff summits twice a year), and Austin Startup Week. We get to Inbox Zero every day. Benefits 4 weeks paid time off (one week is between Christmas and New Year’s)  Personal health, vision and dental insurance paid 100% by Capital Factory Additional benefits such as 401k program (50% company matching), life insurance, short & long term disability and and employee assistance program Parental leave including 10 weeks paid leave for birthing parents and 4 weeks paid leave for non-birthing parents $1,000 personal innovation budget on your first year anniversary and then an additional $500 each anniversary thereafter Coworking membership at Capital Factory with garage parking space, metro pass, or rideshare credits and access to the onsite gym A priceless network About Capital Factory Capital Factory is the center of gravity for entrepreneurs in Texas, the number one startup state in the U.S. Hundreds of thousands of entrepreneurs, programmers, and designers gather day and night, in-person and online for meetups, classes, and coworking. With boots on the ground in Austin, Dallas, Houston and San Antonio, we meet the best entrepreneurs in Texas and introduce them to their first investors, employees, mentors, and customers. According to Pitchbook, Capital Factory has been the most active investor in Texas since 2010.

Bookkeeper needed to support an automobile service business. Microsoft Office and QuickBooks knowledge a must. This is a full time, onsite position. Responsibilities also include greeting customers and answering phones. Please forward resume for consideration. Compensation based on experience.

For over 20 years, Advanced Ear, Nose, Throat and Allergy has provided top-notch otolaryngological care to the Atlanta community. In an effort to meet the needs of our patients, we are seeking a compassionate individual to assist with incoming patient phone calls throughout the day, helping to deliver a high level of service to the people entrusting us with their care. This person will be expected to answer all incoming calls promptly and courteously. As the first point of contact for many people calling in, it is important that this person have excellent customer service skills. If you think you would be a good fit, please apply! Responsibilities: Answer multi-Line phone Patient registration Schedule appointments Respond to general inquiries Escalate patient issues appropriately Represent the business in a positive and professional manner Protect patient confidentiality Cover front desk as needed Other duties as needed Requirements High School Diploma or equivalent Customer Service Skills Attention to detail High level of accuracy Microsoft Office Reliable Transportation EMR experience a plus Previous medical experience a plus Benefits Basic health insurance premium paid for employee in full after 2 full months of employment Dental and vision insurance options Paid holidays PTO (accrual basis) 401k, LTD, and life insurance options

Key Responsibilities: • Answer incoming calls and respond to inquiries • Schedule appointments and manage calendar • Make outbound confirmation or follow-up calls • Enter data into CRM or scheduling software • Maintain polite and professional phone demeanor Note: the position is onsite in a nice friendly office in Calabasas. This is not a remote position. There is room for growth.

Position Summary Are you interested in joining a team dedicated to solving the world’s critical water shortages? Are you highly organized, detail‑oriented, and ready to support a busy, dynamic office environment? Consider applying with Headworks International, Inc., a global leader in wastewater treatment technologies. This position will provide essential administrative support to top‑level management and the Sales department, ensuring smooth day‑to‑day operations. The role includes coordinating executive schedules, assisting with document discovery, maintaining CRM data, and performing a variety of office administrative functions. Essential Functions Coordinate and manage calendars for executive leadership, including scheduling meetings, conference calls, and travel arrangements Assist the Sales department with document searches and CRM database maintenance Gather, organize, and distribute materials, technical documents, and company literature as needed Track and follow up on departmental action items Support office operations by managing incoming calls, visitors, mail, and office supply inventory Prepare meeting agendas, take notes, and distribute minutes to relevant stakeholders Assist with formatting, proofreading, and compiling reports or presentations Liaise with internal departments and external representatives to facilitate communication and workflow Maintain accurate and up‑to‑date records in both digital and physical filing systems Requirements Ability to work in a fast‑paced, high‑energy environment with minimal supervision Strong organizational skills with the ability to manage multiple priorities and deadlines Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Familiarity with CRM systems (particularly PipelinerSales) is a plus Excellent written and verbal communication skills Strong attention to detail and accuracy in work Professional demeanor in person, over the phone, and in written communications Experience with scheduling executives or senior management is preferred Up to 5% travel may be required for special events or off‑site meetings Education & Experience Associate degree or equivalent work experience required; Bachelor’s degree preferred 2+ years of administrative or office support experience, preferably in a corporate or technical environment Benefits Headworks International, Inc. is an Equal Opportunity Employer. Our jobs offer the opportunity to be part of a team delivering award‑winning, innovative technologies to clean the world’s most precious resource – water. We offer: A 4½‑day workweek Competitive salary structures Opportunities for career development and advancement Exposure to diverse domestic and international business experiences One of Houston’s Top Ten Places to Work, as awarded by the Houston Business Journal

EMPLOYMENT OPPORTUNITY The Resource Specialist greet, welcome, and screen visitors in person and over the phone for all relevant/eligible services and programs internally and throughout the county. They act as a liaison between all visitors and agency staff. The specialists are trained and expected to be experts in resources and referrals. They are expected to greet, listen, build trust, and understand the needs of visitors in order to assess, navigate, and connect them to services appropriately. We are looking for two dynamic people to join our Resource Center team! The position will be full time at 37.5 hours per week. Bilingual in Spanish/English is highly preferred, but not required. All training provided on the job for those that have a passion for serving and helping our community. JOB DUTIES AND RESPONSIBILITES INCLUDE: 1. Answer assigned phone lines, screen, and direct calls to appropriate staff or department. 2. Greet, welcome, screen and direct all clients, donors, community members, and visitors walking into the agency. 3. Maintain a positive, service-oriented attitude at all times. Interact with participants in a respectful manner that fosters self-esteem and empowerment. 4. Screen clients/potential clients, administer intake forms, review intakes for referrals and services, enter data, schedule appointments, provide resources, and warm handoffs as applicable. 5. Determine eligibility for CA services and coordinate referrals with appropriate program staff, ensuring that clients are connected to services with appropriate follow through. 6. Assist clients online and in-person in completing program applications, paperwork, and scheduling of appointments. 7. Issue or provide vouchers, critical needs, and outreach essentials, as applicable. Verify and track data accordingly. 8. Perform appointment confirmation calls, as assigned. 9. Assist with PSE file, as assigned. 10. Track calls and types of requests that come in over the phone, in person, and by email. 11. Keep reception area and waiting room clean and tidy. 12. Ensure clean and accurate data entry. Assist others with data entry as assigned. 13. Provide general clerical support functions as assigned. 14. Provide coverage for breaks and lunches for other service screeners. 15. May be asked to provide Service Screening coverage at other agency locations. 16. Participate in agency and team meetings and trainings as required. 17. Other duties assigned by management. QUALIFICATIONS INCLUDE: Education & Experience: -High School Diploma or GED/HSE minimum required. AA Degree in Social Services or related field preferred. -Social service experience or a desire to work in social services preferred. -Previous customer service experience required. Or a combination of education/experience meeting required job qualifications. License(s) & Certification(s): -Valid driver’s license and auto liability insurance required for work related travel. -Training necessary (within 6 months of hire): Blood borne Pathogens, First Aid/CPR, Safety, HIPAA, de-escalation and Narcan administration. Skills & Abilities: -Spanish/English bilingual preferred, additional languages helpful. -Basic clerical skills (filing, math, calculator, data entry, legible writing) required. -Excellent customer service skills. -Ability to set boundaries, resolve conflict, problem solve, and de-escalate issues. -Must be reliable, dependable, and demonstrate regular physical attendance. -Must be able to defuse difficult situation. -Active listening, open-mindedness, and empathetic skills. -Self-motivated, flexible, adaptive, and resourceful critical thinking skills. -Strong organization and time management required, with ability to multi-task. -Must have strong and effective communication skills (oral and written). -Ability to be an effective and positive ambassador for the agency. -Competency of standard office procedures and equipment. -Ability to navigate Microsoft Office applications, including Microsoft 365, Excel, Word, Teams and Outlook. -Demonstrated ability to work harmoniously with people from varied cultural, socioeconomic, educational and experiential backgrounds. COMPENSATION AND BENEFITS Starting Pay range between $19.45 - $21.46 per hour (DOE) Benefits include: Medical & Dental Insurance including Rx and Vision Life Insurance and AD&D coverage SIMPLE IRA Retirement Plan (3% Employer Match) Employee Assistance Program Paid Sick and Vacation Leave 12 Holidays per year Health club discount (Community Action reserves right to modify, amend, or terminate any benefit at any time for any reason.) TO APPLY: Qualified candidates are encouraged to apply by providing ALL items requested. Please submit the following: (1) Community Action Application (2) Resume (3) Letter of Interest. You can find all job announcements and apply online on our website at www.communityactionskagit.org Community Action of Skagit County reserves the right to extend application deadlines and to modify the selection schedule without notice, to form eligibility lists for, or make appointments to, other positions with similar employment requirements. Community Action of Skagit County is an Equal Opportunity Employer. Should you require accommodation in the application process, please contact our HR Department.