Office Manager

Hi, I have let my business office get disorganized, I need help getting that office back in good shape. I have been in business since 2010. * I have a relatively new computer running on windows 11 - Can you enhance its (my) productivity? * I have a lap top that needs to be upgraded and organized to match up with my desk top. Can you use that? * I have paper files that need to be organized. So If you are able with windows 11 that's a big plus. I can and will hire a cleaning person but are you willing to do some basic organizing/picking up to make things easy? I am entering the slow period of my business. So now until December is the time to get office things done. (October -- November) I am open to flexible hours. But now through November is the time for me to get organized and running smoothly. So I am looking for someone who can put in the hours to get things done asap. I am willing to pay $25 - $30 per hour. After this organizing period is over Maybe we can figure out a part time / remote arrangement. But for the next two months I am assuming I will need you onsite here at my home office. I have some references and expect the same from you. If you think you may be a fit, send me an email with a short description of your qualifications and your goals. Thanks Frank

Looking for someone who is well organized and detail oriented for an office position. Job duties include answering phone calls, scheduling, and well documenting interactions with customers. Will include creating estimates based on customers drawings and information.

The Drain Doctors is a small Snohomish based, family-owned business with over 20 years’ experience in plumbing and drainage repair, maintenance and service. We are growing quickly and adding team members who are looking for the opportunity to grow with us, guided by our Company Values: Transparency, Humility, Integrity, Collaboration and Growth Mindset. We are looking for a collaborative, proactive and creative person to join our team in a newly established Dispatch role - answering phones, entering customer information, and coordinating and scheduling technicians. The Dispatch center is the central communication link between customers, technicians, and management. The ideal candidate will have extremely strong organizational, multitasking, and customer service skills, proficiency in (or strong aptitude for learning) Service Titan dispatch software, and the ability to handle emergencies effectively to ensure efficient workflow and customer satisfaction. Job Duties: • Answering Phones & Scheduling Service: Receive and prioritize incoming customer service requests and efficiently schedule technicians to keep field personnel on the move and generate revenue. • Technician Coordination: Assign jobs to technicians based on their location, skill set, and current workload, ensuring optimal route and efficiency. Learn your technician’s likes and dislikes, closing ratios, licenses, communication skills and more to help them be successful. • Customer Communication: Respond to customer inquiries, schedule appointments, provide updates on technician arrival times, and manage customer complaints or concerns. • Record Keeping: Help set the field team up for success by taking detailed service call notes, accurately entering work orders, and maintaining customer database in Service Titan dispatching software. • Emergency Management: Handle urgent service calls, prioritize jobs effectively, and manage technicians during emergencies. • Liaison: Facilitate communication between customers, sales team (estimators), field technicians, and management to ensure seamless operations. • Reporting: Understand and help to generate daily and weekly reports for management on key performance indicators and job progress. Desired Skills & Qualifications: • Organizational Skills: Strong ability to multitask, handle multiple callers, organize and prioritize tasks, and manage a busy schedule efficiently. • Communication: Excellent verbal and written communication skills for interacting with customers and technicians. • Software Proficiency: Experience using dispatching and customer relationship management (CRM) software - Service Titan experience preferred. • Problem-Solving: Ability to calmly and effectively resolve issues, conflicts, and unexpected situations. • Customer Service: A commitment to providing exceptional customer service and building positive relationships. • Mechanical Aptitude: A foundational understanding of plumbing and drainage services and terminology will be beneficial for informing customers and understanding and guiding work performed by technicians, training is available. • High School Diploma or GED required. Job hours are 8am-5pm, Monday through Friday. Job duties will be performed at our new office location in the Clearview area of Snohomish. No remote. Compensation: Salary, DOE. $21+/hr. Health/Vision/Dental, Simple IRA, PTO, Sick Leave. Company Values: We are a Value-based organization. The Drain Doctors is committed to: Transparency, Humility, Integrity, Collaboration and Growth Mindset. HOW TO APPLY: Please reply to this post with letter of interest and resume. www.thedraindoctors.net

We are a growing small business looking to add a full time professional scheduler to our team. We are searching for someone that is a team player, is willing to work hard to achieve personal and company goals and strengthen the efficiency in the office. This position is Monday - Friday with some flexibility in work times between 8 and 5. Please email cover letter & resume through the CL Email relay Job Requirements: -You must know the cities and towns of Western Washington -Helpful to have Quickbooks experience. -Service Trade work platform experience a huge plus. -Microsoft Experience is very helpful - Word, Excel, etc. -Pull supporting documentation for jobs -Maintain the files; keeping it organized, clean and filing updated. Personal Skills: -STONG MULTI-TASKING SKILLS -Good communication skills to effectively work with our technicians and customers. -Good organizational skills is a must. -Detail oriented- proofreading reports. -Self-motivated -- not always working under direct supervision. -Scheduling our service technicians with clients over the phone. Benefits: • Company Medical & Dental after probationary period • 5 paid holidays per year • 401(k) Retirement Plan with company match after 6 months • Training and development program for career enhancement • One Week Paid vacation time after 6 months • 40 hours sick time (Accrued to max of 40 hrs. per year) We are an equal opportunity employer that promotes a positive centered culture. We believe that communication is the key to any successful office environment along with accountability and working together. We would love to have you join our growing team as we are an essential services business and growing! Now is your time to make a move!

Our professional well-established Medico-legal Group is seeking a Live-Support Assistant to travel to locations to assist physicians in completing Medico-legal Evaluations throughout California. Useful work experience/qualifications preferably would include direct experience in the mental health field as a clinician and/or in the field of Workers Compensation; however, is not required. This is a part-time independent contractor position. The perfect candidate will be able to commute to appointments as scheduled. The ideal candidate needs to be flexible in terms of scheduling which will be random and sporadic. Our physicians work as QMEs (Qualified Medical Examiners) performing Workers Compensation Evaluations. Examiners travel between each office, evaluating applicants who may have medical injuries resulting from their accidents at work or other events. The contractor will be working alongside the physician during these in-office evaluations. In essence, we need a strong, take-initiative individual to "run the office" by administrating the appointment. Strong communication skills are absolutely essential for this position. Essential duties include: 1) Arriving 15 minutes prior to first appointment. 2) Setting up office spaces (making sure offices have the correct chair and desk layout, working internet connections, adequate supplies, etc). 3) Maintaining poise and pleasant demeanor as there is the potential to be working with applicants who may have medical injuries. 4) Informing the doctor of applicant's arrival. 5) Working with applicant and possibly their translator as many of our applicants do not speak English as a primary language. 6) Help administer / collect paperwork prior to their meeting with the doctor. 7) Scanning documents into online secure drive. 8) Troubleshooting any number of issues that could potentially arise (i.e. applicant arrives without a translator, internet connectivity issues, etc). 9) Communicating clearly and effectively via email/text/phone. 10) Maintain confidentiality and discretion at all times (maintaining HIPAA compliance). Principals only. Recruiters, please don't contact this job poster.

Our client, a fast-paced technology organization, is seeking an open-ended Temporary Executive Assistant to support two senior executives. This role works on a hybrid schedule, requiring 3 days in office and 2 days remote, with the working hours being from 9am-5pm with some flexibility as needed. The role will pay up to $36.06/hr. Key Responsibilities: Provide proactive administrative support to two executives, one based in NYC and the other based in Seattle. Manage complex, ever-changing calendars across time zones, ensuring prioritization and predictability. Coordinate domestic and international travel logistics, including detailed itineraries. Process and reconcile expense reports in a timely manner. Serve as a responsive point of contact for executives, team members, and external stakeholders. Remain flexible to occasional weekend needs when executives are traveling. Work collaboratively with a close-knit EA team, adhering to established processes and communication rhythms. Qualifications: Prior experience supporting senior executives; tech industry experience strongly preferred. Proven ability to manage complex calendars, heavy travel schedules, and expense reporting. Highly organized, detail-oriented, and able to exercise sound judgment in prioritization. Strong communication skills and professional demeanor. Team-oriented mindset with willingness to collaborate with other EAs. No degree required. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)