Office Assistant – Commercial Auto Insurance Agency (Chatsworth)

Summary: Seeking a detail-oriented and proactive Administrative Assistant. The ideal candidate will provide support with various administrative tasks, such as organizing cloud documents, Google Drive/ Microsoft 365 in addition to other tasks. This role requires strong organizational skills, and familiarity with cloud based software and applications. This is a role where the right candidate can grow and take on more responsibility including managing accounting/bookkeeping functions within a fast growing company. A perfect role for someone who is looking to get back into the workforce. Functions Organize company documents/ files in Microsoft 365/Google sheets Manage company social media Facebook/Instagram/Google Business Respond & direct company emails and customer inquires as needed. Other functions as necessary. Requirements: Bachelors/Associates Degree or equivalent is preferred but not required. Previous experience in an administrative role is preferred. Proficiency in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Strong organizational skills Excellent verbal and written etiquette. Must be fluent in English Bilingual in English and Spanish is a plus but not required. Benefits: Competitive Pay (30/hr) Remote Work Paid Time Off Meals/Grocery Stipend Flexible Hours

Our client, a fast-paced technology organization, is seeking an open-ended Temporary Executive Assistant to support two senior executives. This role works on a hybrid schedule, requiring 3 days in office and 2 days remote, with the working hours being from 9am-5pm with some flexibility as needed. The role will pay up to $36.06/hr. Key Responsibilities: Provide proactive administrative support to two executives, one based in NYC and the other based in Seattle. Manage complex, ever-changing calendars across time zones, ensuring prioritization and predictability. Coordinate domestic and international travel logistics, including detailed itineraries. Process and reconcile expense reports in a timely manner. Serve as a responsive point of contact for executives, team members, and external stakeholders. Remain flexible to occasional weekend needs when executives are traveling. Work collaboratively with a close-knit EA team, adhering to established processes and communication rhythms. Qualifications: Prior experience supporting senior executives; tech industry experience strongly preferred. Proven ability to manage complex calendars, heavy travel schedules, and expense reporting. Highly organized, detail-oriented, and able to exercise sound judgment in prioritization. Strong communication skills and professional demeanor. Team-oriented mindset with willingness to collaborate with other EAs. No degree required. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are a small, family owned business, with a few locations around the Bay Area, looking for someone to cover our accounting clerk position in San Rafael during maternity leave for about 6 months (possibly more) starting end of October. Looking for someone who is outgoing, friendly, and has a can-do attitude! :) SUMMARY: The Accounting Clerk is responsible for attributing to the smooth day-to-day functioning of our accounting department. This includes AR and AP, reconciliations, filing, and data entry. This position also works closely with most other departments, as they all take payments. You will be one of the points of contact for accounting issues, working closely with the Accounting/HR Manager. You will handle sensitive information, the nature of which can range from company financials, documentation and correspondence. As such, discretion is of the utmost importance in this position to ensure the safety of company data and sound company policy. ESSENTIAL FUNCTIONS: General day to day accounting tasks, including but not limited to: • A/R: maintain, client correspondence, monthly statements • A/P: maintain, match PO’s to Invoices, ensure timely accurate invoice entry for payment • Drawer balancing/deposits • Assist with merchant account and company credit card reconciliations • Prepare/post GL entries as needed • General accounting support to all staff; Offer suggested actions for different financial situations as they arise. QUALIFICATIONS: • Strong understanding of accounting best practices • Tech Savvy, proficient in Microsoft Office (Excel, Outlook, Word) • Highly motivated self-starter who is exceptionally well organized and detail-oriented • Excellent written and verbal communication skills • Team player, viewing personal success as integrally connected with the success of the department and performance of the organization. • Ethically driven with personal integrity and the ability to maintain confidentiality PREFERRED EDUCATION AND EXPERIENCE: • 1+ years relevant experience with small to midsize businesses • Experience using SAGE 300 system (not necessary, but helpful) and merchant card services PHYSICAL FACTORS (ENVIRONMENT/LIFTING): Frequent use of computer/mouse/keyboard/telephone primarily seated. Occasional walking, reaching, squatting, lifting/carrying of 20 lbs. Use of sight, hearing, and speaking daily.

Office Assistant needed to help with dental lab organization. Pickup and Deliver work also required, so a clean DMV report necessary. Vehicle will be provided. Busy office with multiple tasks to keep you busy during the day! Answer phones, schedule deliveries, receive shipments and package for shipping via carriers and filing finished work tickets. Get your steps in at this job! Looking forward to meeting a cheerful person who enjoys a team atmosphere. Call today!

Chiropractic Office - Novato, CA $20-24 an hour based off experience. BONUSES after 3 months! Holiday and Sick pay! Free Chiropractic Care! Chiropractic office seeking Front Desk Chiropractic Assistant for approximately 30-36 hours a week with a minimal commitment of one year. We are growing office and need someone with a positive and professional attitude. Our office is located in Novato. This position is for a warm, confident, and organized people-person who is dependable, detail oriented, and has the ability to prioritize tasks for a busy office. Requirements: SPANISH Speaking Necessary Excellent customer service and communication skills Trustworthy, reliable, and punctual Team player with ability to work independently and in a team Health conscious mindset Enthusiastic, caring, and have a strong desire to help others Detail oriented and excellent organizational skills Strong multi-tasking Medical attire presentation Some Responsibilities include : Answer phone and handle patient questions Schedule appointments Help patients with treatments Help out with children in the office Greeting and rooming patients Team Play and takes direction well Benefits: Chiropractic care Job Type: Full-time Salary: $20.00-24.00 /hour (plus bonuses after 3 months) Sick Pay and Holiday Pay Most be able to work Tuesday-Friday

Self-motivated Proactive Independent Results-driven Goal-oriented Autonomous Disciplined Resourceful Reliable Accountable **Good at Managing Numerous Projects DESCRIPTION: For this unique part-time/virtual job, we are looking for an experienced Admin, current techy, with Customer service experience who is results drive, strategic, self-motivated, resourceful with high emotional intelligence and kind, centered, dedicated, experienced, and service-oriented Assistant / Office Manager with both current solid technical software experience and administrative office skills. This is a really fast-paced job with a lot of complex tasks in a small office, and in a changing environment. You need to enjoy working on a variety of projects simultaneously with a very small team. This is a fully-remote, part time, work-from-home position that requires use of your home office and cellphone. Most communication in this position is done via text, phone and online, and quick responses are expected during office hours. **Please ONLY INQUIRIES whose skills meet or are close to our specific requirements. Thank you! *Candidate must reside in the USA IDEAL OFFICE SKILLS: Works well with a small team Knows how to prioritize multiple items for a variety of ongoing tasks, and complete things in a timely manner Highly technically savvy and experienced with social media, word press, Google suite, database, MailChimp (or similar), and more High software experience to adapt and adjust to any software requirements, as well as have the personal and professional skills to support the Fire of Truth Satsanga office Solid writing and grammar skills, easily able to write mass email notes quickly and proofread Has proven experience as an office/business administrator or relevant role Organizes and communicates information in a clear informative way Willing to work 15 minutes on Sunday mornings 1-2x a month, in addition to other hours (see hours below) IDEAL PERSONAL SKILLS: Is an independent strategic thinker and can easily and independently manage multiple projects within limited hours Is motivated to complete projects and meet deadlines Is flexible in thinking; can adapt to the communication and work-styles of the organization Thoughtful and personable communicator Is kind and compassionate in interactions with team members and students Stays very calm under pressure Enjoys being part of a supportive nonprofit team Is available and adaptable A personal connection or thorough understanding of our (or similar) field; or similar spiritual teaching is preferable for this position MUST-HAVE TECHNICAL SKILLS: WordPress Dashboard Google Suite MailChimp or Similar Bonteria Fundraising, Program Database, Engagement Software tool (previously called EveryAction (experience will be helpful) Social media promotion and management (Youtube, Facebook, and/or others) Database Management (for email database, reporting, tracking) Payment tracking Appointment Booking software Setting up ZOOM calls & group meetings Other Software Programs and Skills we use include: Bonteria Fundraising software & mass emailing tool Mailchimp or Similar Todoist (nice to have project management software) Appointlet (for booking appointments) Basic knowledge of html (very helpful) Fundraising basics Zoom Researching online HOURS: Between 12-20 hours a week total. -- 8-10 of these hours are "basic office maintenance", see hours below. -- Another 8-10 hours a week on special projects at times that work for you. The position has about SET OFFICE HOURS working with Neelam and volunteers over the phone, text and online. The remainder of the hours are flexible. Virtual Office Hours needed are (Mountain Time) Tuesday Noon am - 3:00/4:00 PM Wednesday 9:30 AM - 12:30 PM Friday 11:00 AM - 3:00/4:00 PM Sunday 8:30 - 9:00 AM (15 minutes, 1-2x a month) PAY: $20- $25 per hour to start with, depending on experience * * IMPORTANT * * 2 STEPS NEEDED TO APPLY 1) Submit your resume to fotsmanager2@gmail.com AND please share briefly about yourself and what attracted you to this job. AND ALSO 2) Please confidentially answer our technical questionnaire in this google form to show that you have the skills and are really interested in this job. Only applications that we find in this Google Form will be reviewed. Google Form: https://forms.gle/6UKjrZJKKXG2Yogt9