Office Assistant/Receptionist (Missoula)

Job description: High-end real estate company has an immediate opening for a Mailroom/Facilities Coordinator in Manhattan, NY. Responsibilities: Support mail room operations Sorting, distributing, and securing incoming mail, including overnight packages Accept outgoing deliveries Assist staff with large mailing projects as requested Maintain records for registered mail, overnight mail delivery. Collaborate with the receptionist, staff, and team members to order supplies as necessary Qualifications: Mail room Experience Required Ability to sort, file, and process material in an expeditious manner. Ability to perform comfortably in a fast-paced work environment. Ability to successfully execute many complex tasks simultaneously and ability to work as a team member, as well as independently. Excellent organizational, interpersonal, written, and verbal communication skills.

Join our trading and property management team in Whitestone, NY! We are looking for a reliable and motivated Full-Time Office Assistant to help keep our operations running smoothly. Responsibilities: Provide general administrative support and assist with daily office operations Answer phone calls and respond to emails professionally Maintain organized files and records Coordinate with vendors, tenants, and clients as needed Assist with scheduling, data entry, and other office tasks Requirements: Previous experience in an office setting (preferred) Strong multitasking, communication, and organizational skills Ability to work independently and as part of a team Must have a vehicle for occasional errands or site visits Must be able to speak both English and Spanish Details: Full-time position, Monday through Friday Competitive pay based on experience with commission opportunity Please send your resume via email

Busy NYC celebrity figure seeks efficient EA to manage office and personal work, including project management, media relations and all daily scheduling and admin duties. Successful candidate should have a minimum of 3 years' prior experience supporting a prominent individual. College education and good spoken and written French preferred. Experience/interest in hospitality world a major plus.

We are seeking a Full Time Receptionist. We need a team member that is friendly, detail oriented, can multi-task, and has good organizational and communication skills. Salary/Hourly Rate: $19 per hour Responsibilities include but are not limited to: • Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate's voice mailbox when the associate is unavailable. • Greets and directs visitors to the company. • Takes and retrieves messages for various personnel. • Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information. • Receives, sorts, scans and forwards incoming mail. Process scanning of documents into databases. Maintains and routes publications. • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) • Assists in the ordering, receiving, stocking and distribution of office supplies. • Assists with other related clerical duties such as photocopying, faxing, filing, collating, paperwork and mail • Assist with other projects as needed Training will be provided. Qualifications for Receptionist: • 1 year experience • Strong communication skills, both written and verbal • Ability to work in a team environment or independently • Detail oriented and organizational skills • Bachelor’s Degreeizational skills • Bachelor’s Degree

Small insurance agency on Long Island looking for a part time office assistant to begin immediately. 15-20 hours per week, $17/hr Light responsibilities like organizing papers, filing, finding information online, data entry, assisting with client needs, perhaps making phone calls. General office help. No experience is necessary. The tasks are not complicated, but there is a lot to do, so you will need to be comfortable working quickly. Everyone is encouraged to apply; this may be a good job for retirees or students looking for some extra income. We would prefer that you work a set schedule every week. Open to designing a schedule that works for you. We're looking for someone with the following qualities: -fast and efficient -can follow instructions -pays attention to details -responsible, ensures their tasks are completed -ask questions when clarity is needed -can work independently -time management skills -courteous phone manner Please respond with a brief explanation of your job history so we understand a little about you, and tell us why you're looking for a PT position. Also let us know what days and hours you may be available, and when you have conflicts that are not flexible (for example, a class scheduled). Please include a phone number and email address as well. Thank you for your time, we look forward to hearing from you!

Candidate must be a self-starter, well versed in Jack Henry, and knowledge of Fed EUAC, FIS, TCH, and Microsoft Office is preferred. Candidate must be able to handle the full functioning of the Operations department, various software packages, preparation of detail-oriented policy memos and procedures, answer incoming customer and branch calls, multi-task many assignments on a strict time schedule, ensure dual control and compliance, as well as exhibiting advanced communication and comprehension skills. It is essential that the candidate has the ability to work well under pressure and can adapt to diverse situations with ease including handling challenges of staffing and multiple department interaction. Work schedule is 8am to 6pm. No college needed but preferred, but banking experience is required. Location is at our downtown NYC branch., 100% onsite, 5 days a week. Salary being offered is 95k.