Office Administrative Assistant (healdsburg / windsor)

Role Snapshot • Route & schedule trips; answer phones with excellent customer service. • Dispatch drivers and communicate changes/ETAs and safety alerts in real time. • Stage morning launch: set correct garage roll‑out order; verify keys/tablets/manifests. • Post extra/available trips on the in‑building driver board; remove filled trips. • Manage maintenance work orders; arrange shop service, swaps, and monitor progress. • Pre‑screen job applicants and coordinate interviews. • Support payroll for W‑2 employees and 1099 contractors (time logs/exports). • Maintain contact/CRM records; assist the Operations Manager and keep calendar. Must‑Haves • 1+ year in dispatch/scheduling or fast‑paced coordination role. • Calm, friendly phone skills and strong problem‑solving under time pressure. • Solid Excel/Google Sheets; quick to learn routing/dispatch and GPS apps. • Detail‑driven and reliable; able to juggle multiple priorities. • Pass BCI/FBI background check and drug screen. Nice‑to‑Haves • Experience with ADA/senior transportation or healthcare coordination. • Familiarity with payroll basics (W‑2 vs 1099), QuickBooks/ADP/Gusto. • CRM experience (Airtable/HubSpot/spreadsheets) and calendar management. Growth Path This role is a stepping stone to an upper management position for team members who demonstrate consistent excellence and mastery of responsibilities.

Well established developer needs administrative assistant with prior construction experience to support upper management Ideal candidate will have understanding of the construction process and experience with AIA forms, blueprints, costs tracking, preparation of bids, quotes and change orders. In addition, this person will assist management with scheduling & travel arrangements. Daily interaction with vendors, bankers, city officials, etc. and work with special projects upon need. Intersted candidates should forward resume with "Construction Assistant" on the subject line.

Position: Dispatcher/Customer Representative needed for a garage door company. Location: Santa Clara, CA Schedule: Sunday-Friday, 4:00PM-10:00PM (Remote), Tuesday, 7:00AM-4:00PM (In Office) Duties: 1. Communicating with sales reps, subcontractors, & customers. 2. Organize leads depending on location. 3. Schedule technicians for jobs. 4. Data entry into CRM. Requirements: 1. Experience in dispatching for garage doors, preferred. 2. Must know how to read maps. 3. Must be organized and very detail oriented. 4. Computer savvy. 5. High communication skills with great energy. 6. Power Dispatch CRM, preferred. 7. Must be able to work in a fast paced environment and open minded. 8. Must be bilingual in Spanish. Pay: $4,000 per month. If interested, please email resume to: Aerecruitingla@gmail.com

Join Our Team: Award-Winning Agency Seeks Part-Time Dedicated Personal Assistants for Marin County for 3-6 Hour Shifts   Personal Assistants provide an invaluable service to their clients. At Marin Home Care, we truly appreciate our dedicated team of PAs and want to ensure that they feel cared for and supported the same way they support our clients.    Our ideal PAs are dedicated team players who are ready to commit to clients in Marin County, have basic English skills including reading and writing, valid California HCA Registration & all other related work permit documentation, are open to providing the best quality care that includes companionship, meal prep, light housekeeping, personal care and any other activities of daily living.  Apply today at https://marinhomecare.clearcareonline.com/quick-apply/ !  What’s Available:  Part Time Personal Assistant positions  Benefits include but are not limited to:  Paid training and development opportunities, with direct assistance from CEO  Weekly Pay Employee Referral Bonus  Paid Sick Time  Flexible Schedules  Industry leading compensation $30 per hour  Supportive Home Office Team Caregiver of the Month Awards  In today’s economy, people are looking for jobs that provide deep satisfaction and an overall sense of happiness and fulfillment. We are proud to have won Business of the Year 2023 , Best Eldercare in Southern Marin 2023 and Best Senior Home Care 2024! Now is the best time to explore a career in caregiving with Marin Home Care!  Apply today at https://marinhomecare.clearcareonline.com/quick-apply/ !  **We are an equal opportunity employer and do not discriminate based on race, ethnicity, gender, veteran status, disability or any other federally, state or locally protected class. **  

🚗 Office Sales Manager – Golden State Auto Brokers LLC 🚗 Location: Santa Rosa, CA Pay: $18/hr or commission (higher of the two) Seeking a motivated Office Sales Manager with auto sales/finance experience. Key Duties: • Manage office/sales operations • Handle finance deals & paperwork • Lead sales team & ensure compliance • Broker new and used vehicles • Sell GAP insurance and vehicle service contracts Ideal Candidate: • Auto finance & paperwork experience • Strong leadership & organization • Bilingual a plus Apply: Send resume to goldenstateautobrokers@outlook.com

First Pointe Management Group (FPMG) specializes in acquiring and developing distinctive properties. Our hands on management approach, professionalism and diverse portfolio enables us to create a unique position in the industry. Our in-house training department educates our new employees from the very beginning of their journey and ongoing with both in-person and web-based training allowing us to develop the most talented associates in the industry. We are currently searching for a friendly, energetic full time Leasing Consultant for our 182 unit apartment community located in Morgan Hill, CA. This exciting position requires you to encourage prospective residents to live at the community with engaging tours highlighting amenities, assisting current residents with exceptional customer service, and walking the community daily to ensure its’ aesthetics and safety. Schedule: Friday-Tuesday from 9am to 6pm. What You Will Bring (please apply if you meet these requirements): • 1 year of sales, administrative, hospitality/hotel, leasing or customer service experience. • Computer proficiency in MS Office, and the ability to work in other computer software systems • Enthusiasm for learning new things is a must! Our Benefits That Benefit You: We encourage a vibrant and fun work environment and growth opportunities. FPMG provides eligible employees (and their families) with an opportunity to enroll in a variety of benefit programs, including medical, dental and vision insurance. We also provide a robust Employee Assistance Program for employees and some family members. Employees can enroll in our company’s flexible spending accounts, retirement savings plans, life, disability insurance and long-term care programs. Employees will accrue up to 80 hours annually of vacation and California paid sick leave. Will also enjoy nine paid holidays throughout the calendar year. The salary range for this position is $21-23 per hour. Other compensation includes but is not limited to: leasing and renewal commissions, mileage reimbursement and if applicable housing discounts. The compensation that will be offered to the successful candidate will depend on factors such as the candidate’s experience and qualifications. Submit your resume through this link: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=b566c9e0-de1e-49a4-9464-b338295be70c&ccId=19000101_000001&jobId=577777&source=CC2&lang=en_US