Front desk associate (albany / el cerrito)

Position Overview 30 to 40 hours per week. The Administrative Assistant supports the daily operations of Stewards of the Coast and Redwoods (Stewards), located in Armstrong Redwoods, Guerneville, California, by managing communications, donor and volunteer databases, online systems, special events, marketing efforts, and general office functions. This position also provides accounting support, including data entry and cash handling. This is a team-oriented role in a collaborative environment, requiring strong communication skills, adaptability, and a shared commitment to Stewards’ mission and values. Reports To: Administrative Director or Executive Director Works Closely With: Programs Director, Executive Assistant Key Responsibilities Database Management (CRM – Customer Relationship Management) ● Maintain accurate and up-to-date donor and volunteer data in the CRM system ● Generate reports, mailing labels, and mail merges ● Prepare thank-you letters and process donations and deposits Accounting Support ● Make bank deposits at the local bank ● Assist Retail Coordinator with online orders as directed ● Enter data into QuickBooks and Square Online Systems ● Monitor and assist customers with the online reservation and event registration system ● Manage and track online payments ● Communicate with customers via email, phone, and other platforms Special Events & Fundraising ● Collaborate with staff on event planning, including permits, logistics, scheduling, and ticket sales ● Assist with online fundraising auctions and donor engagement activities ● Coordinate auction donation pick-up, tracking, and data entry ● Help host community education programs and events Program Support ● Prepare training materials, set up rooms, and organize supplies ● Assist with training sessions, make follow-up calls, and respond to participant inquiries ● Support docent training sessions and continuing education programs General Office Support ● Manage phones, emails, filing systems, and office organization ● Welcome and assist volunteers and visitors ● Maintain office cleanliness, order supplies, and handle bulk mailings ● Perform other duties as assigned Qualifications ● Prior nonprofit and prior administrative experience strongly preferred ● Proficiency in MS Office, Google Workspace, social media, and website updates; knowledge of QuickBooks and Square preferred ● Skills in Adobe Creative Suite (InDesign, Photoshop, Illustrator) a plus ● Strong organizational skills and attention to detail ● Reliable, with excellent interpersonal and communication skills ● Bilingual Spanish preferred ● Experience with database/CRM systems ● Ability to work collaboratively in a small, high-output team environment ● Ability to lift up to 50 lbs and hike on uneven terrain ● Valid driver’s license, insurance, and a clean driving record required Compensation & Benefits ● $22–$25/hour DOE ● Employee PTO (holidays, vacation and personal time), 403(b) retirement plan, and medical stipend ● Equal opportunity, at-will employer FOR MORE INFO VISIT: https://stewardscr.org/staff-jobs/

Job Title: Bid Coordinator Location: Fremont, CA or Sacramento, CA Department: Estimating Reports To: Nicole Kostecki, Preconstruction Manager Job Type: Full-time (Onsite Monday through Friday) Job Classification: Salaried - Exempt About Commercial Casework Inc.: Commercial Casework Inc. is one of the Bay Area’s leading Architectural Millwork & Cabinetry Companies. Our HQ is in Fremont, CA. with a secondary location (expansion) in Sacramento, CA. Having been in business since 1976, we are well established in the industry and provide a secure future for those looking to make a career in millwork. We are fortunate enough to be able to provide goods for some of the Bay Area’s top companies. Job Summary: The Bid Coordinator is responsible for supporting the Estimating Department in preparing accurate and competitive cost estimates for construction projects. This role involves assisting with the collection, analysis, and interpretation of data required for project bids. The Bid Coordinator will work closely with estimators, project managers, and other team members to ensure all estimating activities are completed on time and in accordance with company standards. Key Responsibilities: • Assist in gathering and organizing data, such as material costs, sub-contractor costs, and other bids, for accurate estimate preparation. • Communicate with vendors and subcontractors to obtain pricing, availability, and delivery schedules to include in estimates. • Manage incoming bid invites and create internal project files. Maintain and organize project files, including architectural drawings, specifications, photos, and all incoming information from the general contractor. Manage and compare incoming sub-contractor quotes. • Handle general administrative tasks, such as scheduling meetings, preparing reports, and responding to inquiries from clients and team members. Required Skills and Qualifications: • High school diploma or equivalent required; associate degree in construction management, business, or a related field is preferred. • Previous experience in construction, estimating, or a related field is preferred but not required. Training will be provided. • Strong attention to detail and organizational skills. • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). • Basic knowledge of estimating software (e.g., Bluebeam, PlanSwift) is an advantage. • Basic knowledge of reading and understanding architectural drawings and specs. • Excellent communication skills, both written and verbal. • Ability to work independently and as part of a team. • Strong analytical and problem-solving abilities. • Ability to manage multiple tasks and meet deadlines. • Strong work ethic and willingness to learn. • Proactive and positive attitude. Working Conditions and Physical Requirements: • Primarily office-based with occasional visits to project sites. • Prolonged periods of sitting at a desk, working on a computer, and the ability to lift up to 30 lbs. • Option to work in Fremont, CA or Sacramento, CA Benefits: • Quarterly Bonus • Employee Ownership/Equity via ESOP (10% company contribution) • Traditional 401K w/Employer matching • ROTH 401K w/Employer matching • 10 Paid Holidays • 15 to 25 Days of PTO (increases based on years of service) • Medical/Dental/Vision Insurance; company will pay 100% coverage for employees and 80% for dependents. • Training Reimbursement Fund • Gym/Fitness Reimbursement • Cell Phone Allowance • Auto Allowance Commercial Casework Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are a busy, well established auto repair shop in Marin We are family owned and strive to provide high customer service to Marin County. We are currently looking for a Customer Service Assistant who has the same mutual goal as us for providing high customer service. This position is a 40 hour a week position: M-F from 8:am to 5:pm but being flexible is a plus Bilingual a plus General Duties *Greet Customers *Answer Phones *Assist Onsite Manager *General clerical tasks *M-F 8AM-5PM Requirements *Good Communication skills *Have organizations skills *Good customer service skills *High School diploma *Dependable

If interested, please reply with a copy of your resume. Thank you! SUMMARY This is an onsite opportunity for an Administrative Assistant. The fully onsite role will run from September through late November and offers a steady Monday–Friday 9am-5pm schedule. Involves handling day-to-day administrative functions, managing confidential information, and ensuring smooth program operations. This position offers a chance to gain valuable experience in a structured professional setting while supporting a mission-driven program. RESPONSIBILITIES • Provide daily administrative support for the program team during the leave coverage period. • Coordinate schedules, meetings, and events. • Maintain spreadsheets, track information, and prepare documents. • Draft, edit, and format correspondence using Microsoft Word, Excel, and Outlook. • Organize and maintain files and records with a high level of confidentiality. • Assist with general office operations to ensure smooth workflow. QUALIFICATIONS • Strong administrative experience, preferably in a program or office support setting. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook). • Excellent organizational skills with strong attention to detail. • Ability to manage scheduling and spreadsheets effectively. • Strong written and verbal communication skills. • Must maintain discretion with sensitive and confidential information (HIPAA knowledge preferred). • Ability to complete and pass required background checks (DOE, DHS, criminal, and fingerprinting).

Full Job Description M2 Auto Group is now seeking for immediate hire for an Automotive receptionist. Highly motivated, outgoing, detail-oriented Office Administrator. As the Office Admin, you will be responsible for providing customer, clerical and operations support as outlined below. This position is not short-term and is intended for the right candidate who is willing to commit to learning, training, and growing with the company. Strong and effective communication skills needed. With the ability to work in a team-oriented environment in an open office. You will be responsible for answering calls, making and confirming appointments, greeting walk in customers and assisting them with check in and keys needed. • Pleasantly answer all incoming calls utilizing a multi-line phone system, solve problems, organize and research answers independently. • Provide lead screening, vetting, and thorough follow-through of lead and client requests, including phone sales. • Utilize and maintain CRM (Customer Relationship Management) software with detail and accuracy. • Work closely with Operations Manager and Technicians to ensure excellent client care, accurate lead tracking, problem resolution, and smooth day-to-day operations in the office. • Provide next-level service to clients, staff, and vendors, while maintaining composure in a fast-paced environment. • Excellent grammar, vocabulary, and spelling skills. • Ability to communicate effectively in both oral and written forms. • Ability to establish and maintain effective working relationships with staff and the general public. Qualifications: • High school or equivalent (Required) • CRM experience (Preferred) • SALES experience (Preferred) • Microsoft Office – Word and Excel – 2 years (Preferred) • Customer Service - 2 years (Preferred) • Bilingual English/Spanish (Preferred) Qualified candidates please submit a resume and cover letter by email. Employee discounts on vehicle purchases, parts and service repairs This job advertisement in no way states or implies that these are the only duties and responsibilities to be performed by this employee. This advertisement is merely a preview of the role in solicitation. The employee will be required to follow any other instructions and to perform any other duties and responsibilities upon the request of a supervisor. Job Type: Full-time Hours: Monday - Friday 10am- 7PM Saturday 9am- 6pm Pay: $18.00 - $25.00 per hour Benefits: 401(k) Employee discount Health insurance Application Question(s): How many years of experience do you have?

United Christian Church, Renton, WA seeks a Church Administrator to manage the administrative operations of our congregation. Duties include, but are not limited to: ● Prepare online and in person communications and documents ● Manage routine property and office tasks ● Create worship-related and other congregational materials ● Assemble and send weekly/monthly newsletter ● Schedule meetings and maintain the church calendar ● Serve as primary building contact for onsite workers, outside groups and general inquiries ● Maintain and update church website and social media ● Maintain confidential records ● Other tasks as assigned. Our ideal candidate will effectively balance mission-driven work with practical administrative considerations. Desired skills include: ● Proficiency with Microsoft suite, Google Docs, Canva, Facebook and WordPress ● Ability to organize and self-direct ● Professional email and phone communication ● Ability to engage respectfully with diverse populations Expectations: 15-20 hours/week. Remote work is negotiable. Compensation: $25/hour Paid time off will be one hour accrued for every 26 hours worked, up to 40 hours of PTO can be carried over to the next calendar year. Our hiring process includes a WA State Patrol background check for all potential employees. United Christian Church is a community committed to radical welcome. We invite any interested person, especially those of marginalized communities or who desire a flexible work environment, to apply. Church membership and participation are not a requirement of the position. We are dually aligned with the United Church of Christ and the Christian Church (Disciples of Christ). Find out more about United at www.uccrenton.org