Executive Assistant (new york city: manhattan)

Our client, a leader in the porcelain industry, is seeking a Temporary Gallery Attendant for their NYC showroom. This position requires 5 days on site from 8:50am-5pm starting on Monday, 9/15. There is also a tentative training day on Friday, 9/12, from 10am-2pm onsite as well. The assignment will last through Tuesday, October 20th. This role is a great opportunity for someone seeking a front facing role where they can strengthen their administrative skillset! Pay rate is up to $21/hr. Responsibilities: The temporary Gallery Attendant will be responsible for opening the Gallery each day. Responsibilities include: Get keys from designated spot Turn on all lights Open gallery doors The temporary Gallery Attendant will be responsible for answering the Gallery phone. Responsibilities include: Answering calls using a script Taking down basic client information - name, phone number, email, request. Always keeping the phone nearby for calls to ensure prompt responses to client requests and inquiries. Returning any missed calls. This should occur throughout the day AND at the start of each day, to catch up with any missed after-hours calls. The temporary Gallery Attendant will be responsible for handling clients and walk-in guests. Responsibilities include: Having all clients sign in on the sign in clipboard Offering water/sparkling water/coffee/espresso If a client calls with a request to come into gallery, the temporary Gallery Attendant will ask them if they need a sales rep. to show them around, or if they just want to browse. The temporary Gallery Attendant will be responsible for daily Gallery maintenance, including: Keeping water/coffee/milk/snacks/mints stocked (back fridge/top cabinets/right cabinet) Keeping sink area tidy and dry Washing any dirty dishes at end of day in dishwasher Emptying the dishwasher at the start of the day The temporary Gallery Attendant will be responsible for daily Gallery closing responsibilities. This includes: Turning off lights in main gallery and conference room space Closing the sample room door Locking the back door Locking front door with keys set, then leaving the key set in designated spot for next day Qualifications: 1+ year of administrative experience BA preferred High attention to detail Friendly, proactive, dependable Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are looking for Highly organized and detail-oriented Administrative Assistant with [2- to 3 years] of experience supporting company projects, marketing and sales department , help with the office operations someone skilled in scheduling, document management, and customer service with a proven ability to improve efficiency and maintain professionalism in fast-paced environments. Job Responsibilities Handled incoming calls, emails, and correspondence, ensuring timely responses. Supported team projects by ordering parts and scheduling pick ups , preparing materials, and taking parts to our shop Ordered office supplies and monitored inventory to ensure smooth daily operations. Document Management: Prepare, edit, and file correspondence, reports, and other documents. Office Organization: Maintain filing systems (electronic and paper), order office supplies, and ensure office equipment functions properly. Data Entry & Record Keeping: Update databases, track records, and maintain accurate information. Customer Service: Greet visitors, provide information, and assist clients or staff with inquiries. Financial Support: Process invoices, expense reports, and assist with basic bookkeeping tasks (if applicable). Meeting Support: Prepare agendas, take meeting minutes, and distribute notes. Confidentiality: Handle sensitive information with discretion and professionalism.

Join Our Dynamic Dental Team as our Lead Surgical Dental Assistant! We have been searching for your TOP Surgical Experience We are seeking an experienced Dental Assistant or Oral Surgery Assistant, to join our thriving periodontal and oral surgery practice. Our modern facility focuses on providing exceptional care for common oral issues, using minimally invasive techniques for common needs including gum disease, dental implants, Digital workflow, planning and printing surgical guides for full mouth cases all on X - and more, utilizing advanced, minimally invasive techniques and cutting-edge technology. Guess what, NO CHINNING in Periodontal surgery! As a Surgical Dental Assistant, you will support our skilled periodontist by preparing operating rooms, managing surgical set-ups, and providing chair-side assistance during procedures. Your expertise in sterilization, patient care, and dental terminology will be essential in ensuring a smooth, efficient workflow. Strong communication skills are crucial, as you will coordinate closely with our board certified Periodontists and team, managing patient education and care efficiently. With a commitment to safety and innovation, our office provides comprehensive PPE and employs advanced 3-D digital planning technology in every aspect of our practice. We host a complete 3-D print lab in every location. Enjoy a supportive work environment with competitive benefits, including health and dental coverage, vacation time, and a generous bonus program. If you possess 3-7 years of experience in a dental assistant role, have experience with full mouth dental implants, Digital impressions, CBCT and have great technology skills, a passion for patient care, and are eager to embrace cutting-edge technology, we encourage you to explore this opportunity in our growing practice. Your contributions will help us continue to create happy smiles every day! Please call or email the office to apply or you can Please use the "APPLY" button below to express your interest and provide a resume if you have one. Our Modern, spacious stand alone single building has its own parking lot, short walk to Whole Foods, Sephora, Movies and a super fun City Center, oldtown Sunnyvale, we are: Periodontics which is precise, minimally invasive Oral surgery NO CHINNING even though our Doctor is certified in all levels of sedation, Solo, doctor and wife owners, great leadership and even better ' Team Leads' PPO, fee for service provider Private Successful, quality treatment you can be proud to be a part of. Send your resume by reply, begin work ASAP.

Deform NW is hiring a Project & Operations Coordinator in Portland. This role keeps projects organized and moving, working closely with project managers, field staff, and accounting. • Responsibilities: o Keep project folders, lists, and contact sheets current o Process contracts, change orders, permits, invoices, and timecards o Track submittals, RFIs, pay applications, lien releases, and closeout items o Ensure subcontractor compliance (insurance, licenses, COIs) o Support communication across the team and spot process improvements • Qualifications: o 1–2 years construction or property management admin experience preferred o Strong Microsoft Excel skills o Detail focused, organized, and reliable o Comfortable owning deadlines and follow through • Pay & schedule: o $25–30/hr DOE o Full time, Monday to Friday o Paid holidays and PTO after eligibility period How to apply: Reply via the Craigslist email relay with your resume and a short note on relevant experience (contracts, Excel, construction admin).

HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Willingness to learn, grow, and collaborate with the team and company as a whole. Excellent verbal and written communication skills. A high level of discretion, ethics, and trustworthiness. Intermediate spreadsheet skills (preferred) Innovative thinking and a willingness to challenge existing methods where improvement is possible. Experience in bookkeeping / financial record keeping (preferred). Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred). The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers. YOUR DUTIES AND TASKS: Answer phones and emails. Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. Resolve billing issues with clients and internal team members. Provide account access, usage reports, data analysis, and other ad hoc requests for team members. Support quality assurance checks of various internal and client facing reporting. Organize new client contracts, create invoices, and process client payments. Contribute to internal database maintenance, upkeep and data entry. Research, order, & distribute company-wide gifts (2-3 times per year). Organize company events, competitions, and special projects throughout the year. Facilitate company holiday, time off, and schedule variation calendars. YOUR DUTIES AND TASKS IF BASED IN LA: Handling mail pickup at Downtown LA office twice per week Scanning and organizing mail digitally Recording & depositing client payments Collecting and redistributing company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required) HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

Our team is looking for a qualified Office Assistant with the following attributes: - Solid customer service skills for billing, service call intake and dispatch/billing - Accurate and efficient typist - Ability to organize and create filing systems - Skilled at Microsoft Office Suite - Capable of working without much supervision - Positive attitude with problem solving skills - Reliable team member with solid attendance record - Strong client communication and a good memory are key skills needed for this environment This position is part of a service team with key work as a billing clerk but also working with clients for scheduling of service calls, and other team support tasks as needed. What we offer in return for a competitive benefit package: - Medical, Dental, Vision, Disability and Life Insurance - Holiday Pay - Sick Pay - Company Profit Sharing - PTO - Yearly bonus - 401K with Company Matching - Stable company with a goal of building long-term team members How to Apply To apply, or for additional information, submit your resume and/or cover letter to: the Craigslist email link reply relay above. Metro Overhead Door provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability or genetics and is a Drug Free Workplace. Monday - Friday in-office role We are an EEOC employer