Office Operations Coordinator

Embark on a transformative career with Safran Passenger Innovations, where we are forging an unparalleled in-flight entertainment ecosystem. As an innovative company we design and engineer world-class In-Flight Entertainment and Connectivity (IFEC) solutions. Our products are constantly evolving, solving complex media distribution, playback, and networking problems in a secure, demanding on-wing environment. Safran IFEC products are utilized by many of the world’s premier air carriers. Step aboard and help us by creating the best in-flight experiences for today and beyond! Job Summary: The Office Operations Coordinator ensures smooth day-to-day office operations by managing facilities, supplies, events, and safety initiatives. This role works closely with HR, IT, and Facilities to align local needs with company standards and foster a positive workplace experience. The Coordinator is proactive, detail-oriented, and plays a key role in maintaining an organized, efficient, and welcoming environment for employees. Duties and Responsibilities: Greet visitors, answer phones, and direct inquiries professionally Manage incoming and outgoing mail and packages Schedule and coordinate meetings, prepare meeting materials, and take minutes as needed Arrange catering for internal meetings and events within the allocated budget Partner with HR on the onboarding of new staff members Support the Managing Director by acting as a liaison between the Wyoming office and Brea-based support teams (HR, IT, Facilities), ensuring clear communication, timely issue resolution, and alignment on office needs and initiatives Build strong relationships and collaborate closely with cross-functional partners in the California office to enhance communication, align priorities, and streamline shared processes Ensure understanding of and adherence to company-wide policies and procedures within the Wyoming office Assist with expense reporting for office-related costs Assist with special projects and events as required Maintain the overall condition and appearance of the office in compliance with company lease agreements and standards Maintain office organization, including filing systems and supply inventories Order and manage office supplies and equipment within the allocated budget Oversee building maintenance and repairs, including liaising with building management, service providers, and vendors Work with Brea support groups to ensure all maintenance- and repair-related items are properly invoiced and paid on time Collaborate with Brea HR and the Managing Director to plan, coordinate, and execute employee engagement events and activities that foster a positive and inclusive workplace culture, including team-building events, celebrations, and recognition programs Assist the Managing Director in coordinating with and supporting local community organizations and events Requirements High School Diploma or equivalent 3+ years of experience in an administrative or office support role Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong written and verbal communication skills Exceptional organizational skills and attention to detail Ability to multitask, prioritize effectively, and work independently in a fast-paced environment Demonstrated ability to take initiative and resolve issues independently Experience working collaboratively in team environments with a strong focus on achieving shared goals Benefits In addition to a comprehensive package of health benefits that include company contributions, Safran Passenger Innovations offers a variety of additional benefits and perks to enhance your work-life balance experience including but not limited to: A home allowance to elevate your home workspace Discretionary bonus program Future financial security with a 401(k) program with company match Paid time off covering vacations, personal time off and sick days, capped off by an exciting year-end holiday shutdown