Construction Office Assistant – Commercial Projects

Small insurance agency on Long Island looking for a part time office assistant to begin immediately. 15-20 hours per week, $17/hr Light responsibilities like organizing papers, filing, finding information online, data entry, assisting with client needs, perhaps making phone calls. General office help. No experience is necessary. The tasks are not complicated, but there is a lot to do, so you will need to be comfortable working quickly. Everyone is encouraged to apply; this may be a good job for retirees or students looking for some extra income. We would prefer that you work a set schedule every week. Open to designing a schedule that works for you. We're looking for someone with the following qualities: -fast and efficient -can follow instructions -pays attention to details -responsible, ensures their tasks are completed -ask questions when clarity is needed -can work independently -time management skills -courteous phone manner Please respond with a brief explanation of your job history so we understand a little about you, and tell us why you're looking for a PT position. Also let us know what days and hours you may be available, and when you have conflicts that are not flexible (for example, a class scheduled). Please include a phone number and email address as well. Thank you for your time, we look forward to hearing from you!

Candidate must be a self-starter, well versed in Jack Henry, and knowledge of Fed EUAC, FIS, TCH, and Microsoft Office is preferred. Candidate must be able to handle the full functioning of the Operations department, various software packages, preparation of detail-oriented policy memos and procedures, answer incoming customer and branch calls, multi-task many assignments on a strict time schedule, ensure dual control and compliance, as well as exhibiting advanced communication and comprehension skills. It is essential that the candidate has the ability to work well under pressure and can adapt to diverse situations with ease including handling challenges of staffing and multiple department interaction. Work schedule is 8am to 6pm. No college needed but preferred, but banking experience is required. Location is at our downtown NYC branch., 100% onsite, 5 days a week. Salary being offered is 95k.

Customer Service / Administrative Team Member Location: Long Island City, NY Schedule: Full-Time 36-38 hours| Tuesday- Friday 8am-4:00pm, Saturday 8am-2:30pm Saturday, and Holiday- availability required Compensation: $20–$23/hour At Pain D'Avignon, we are deeply passionate about the craft of traditional French bread and pastry making. From our commissary in Long Island City, we deliver fresh, artisanal baked goods daily to our growing network of wholesale clients and retail locations throughout New York City. We are a close-knit, mission-driven team that values quality, consistency, and genuine hospitality. We are seeking a detail-oriented and dependable individual to join our Administrative and Customer Service team. This position plays a key role in ensuring seamless communication between clients and internal teams, accurate order processing, and high-quality administrative support. The ideal candidate brings a proactive mindset, excellent communication skills, and thrives in a fast-paced environment. Bilingual fluency in English and Spanish is highly preferred. This role is for someone who enjoys being part of a supportive team and who takes pride in delivering exceptional service and operational excellence. Key Responsibilities Answer and manage incoming customer calls, and emails in a professional and courteous manner. Accurately process and enter customer orders, modifications, and inquiries. Track and resolve delivery issues and coordinate with production and logistics teams. Maintain and update customer data, pricing, and order history in internal systems. Work closely with Accounts Receivable to apply and reconcile payments and resolve account discrepancies. Scan and organize daily invoices for archival and internal reporting purposes. Greet and assist visitors and colleagues with general office inquiries. Monitor and replenish office inventory and supplies as needed. Prepare and distribute daily production reports, invoices, and delivery labels. Handle sensitive information with discretion and maintain confidentiality. Support the Executive and Administrative teams with clerical and project-based tasks as needed. Preferred Qualifications Minimum 2 years of experience in customer service, administrative support, or a similar office-based role. Experience in the food, hospitality, or wholesale industry is a plus. Strong organizational skills and attention to detail — accuracy is essential. Excellent interpersonal and written/verbal communication skills. Bilingual in English and Spanish strongly preferred. Strong computer skills, including proficiency with Microsoft Office and ability to learn industry-specific software. Ability to multitask, prioritize workload effectively, and work independently or as part of a team. A professional, positive demeanor and strong sense of accountability. Must be available for holiday shifts as needed. Compensation & Benefits Hourly Rate: $20–$23/hour, depending on experience Benefits Include: 90% employer-paid health insurance Paid sick time Pre-tax commuter/transit benefit program After 1 year of continuous employment: Paid vacation 401(k) match program Opportunities for advancement and professional growth How to Apply Please submit your resume as a PDF attachment. Applications without resumes may not be considered. Pain d’Avignon is an equal opportunity employer. We are committed to building a diverse and inclusive team and fostering a workplace culture where all employees feel respected, valued, and empowered.

Bevmax Office Centers, www.BevmaxOffice.com, is looking to hire a very special person to work as a receptionist/assistant manager in a very professional, high end, and pleasant office environment. The person we are seeking must be very professional and polished with a very pleasant and happy disposition. 
Candidate must have 2 years experience, the ability to interact with diverse personalities, and capable of light administrative work. 
Business attire required. 

PLEASE SUBMIT RESUMES IN BODY OF E-MAIL, REPLYS WITH ATTACHMENTS WILL BE NOT CONSIDERED

We are a mental health counseling office seeking a bilingual (English/Spanish) Administrative assistant to assist with tasks related to the billing department. Experience is not necessary training will be provided. Starting rate: $20 per hour, with room for an increase after 3–6 months Hours: Monday–Friday, 9:00 AM–5:00 PM (option to end at 4:00 PM on Fridays after 6 months) Responsibilities include: Assisting with insurance verifications and checking patient benefits Following up on insurance claims and maintaining proper documentation Data entry and updating records Supporting billing-related tasks as needed Requirements: Bilingual in English and Spanish Strong communication and time management skills Ability to multitask and take initiative

Would you like to apply your skills in an established organization helping local children and families? We offer excellent benefits for full-time positions and provide additional compensation for qualified bilingual candidates (English/Spanish). This full-time position performs a range of program activities in support of respite services, family empowerment services, and adaptive skills training delivery; assists in training and supporting intermittent program staff; performs related work as assigned. A typical way to obtain the knowledge and skills required for the Program Specialist - Special Needs Services position is by having two years’ college-level coursework in a related field and two years of experience working in a social service agency. Experience with developmental disabilities is preferred. Requires DOJ/FBI Criminal Background Check and driving record consistent with insurance company requirements. Starts at $21.79/hour. Next Review 8/18/25. Please go to https://www.changingtidesfs.org/employment for complete job descriptions and application requirements. Positions open until filled. Submit complete application packets to Nanda Prato at Changing Tides Family Services, 2259 Myrtle Ave., Eureka, CA 95501 or via email.