Part Time Office Assistant (Vancouver)

Join our trading and property management team in Whitestone, NY! We are looking for a reliable and motivated Full-Time Office Assistant to help keep our operations running smoothly. Responsibilities: Provide general administrative support and assist with daily office operations Answer phone calls and respond to emails professionally Maintain organized files and records Coordinate with vendors, tenants, and clients as needed Assist with scheduling, data entry, and other office tasks Requirements: Previous experience in an office setting (preferred) Strong multitasking, communication, and organizational skills Ability to work independently and as part of a team Must have a vehicle for occasional errands or site visits Must be able to speak both English and Spanish Details: Full-time position, Monday through Friday Competitive pay based on experience with commission opportunity Please send your resume via email

Busy NYC celebrity figure seeks efficient EA to manage office and personal work, including project management, media relations and all daily scheduling and admin duties. Successful candidate should have a minimum of 3 years' prior experience supporting a prominent individual. College education and good spoken and written French preferred. Experience/interest in hospitality world a major plus.

We are seeking a Full Time Receptionist. We need a team member that is friendly, detail oriented, can multi-task, and has good organizational and communication skills. Salary/Hourly Rate: $19 per hour Responsibilities include but are not limited to: • Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate's voice mailbox when the associate is unavailable. • Greets and directs visitors to the company. • Takes and retrieves messages for various personnel. • Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information. • Receives, sorts, scans and forwards incoming mail. Process scanning of documents into databases. Maintains and routes publications. • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) • Assists in the ordering, receiving, stocking and distribution of office supplies. • Assists with other related clerical duties such as photocopying, faxing, filing, collating, paperwork and mail • Assist with other projects as needed Training will be provided. Qualifications for Receptionist: • 1 year experience • Strong communication skills, both written and verbal • Ability to work in a team environment or independently • Detail oriented and organizational skills • Bachelor’s Degreeizational skills • Bachelor’s Degree

Small insurance agency on Long Island looking for a part time office assistant to begin immediately. 15-20 hours per week, $17/hr Light responsibilities like organizing papers, filing, finding information online, data entry, assisting with client needs, perhaps making phone calls. General office help. No experience is necessary. The tasks are not complicated, but there is a lot to do, so you will need to be comfortable working quickly. Everyone is encouraged to apply; this may be a good job for retirees or students looking for some extra income. We would prefer that you work a set schedule every week. Open to designing a schedule that works for you. We're looking for someone with the following qualities: -fast and efficient -can follow instructions -pays attention to details -responsible, ensures their tasks are completed -ask questions when clarity is needed -can work independently -time management skills -courteous phone manner Please respond with a brief explanation of your job history so we understand a little about you, and tell us why you're looking for a PT position. Also let us know what days and hours you may be available, and when you have conflicts that are not flexible (for example, a class scheduled). Please include a phone number and email address as well. Thank you for your time, we look forward to hearing from you!

Candidate must be a self-starter, well versed in Jack Henry, and knowledge of Fed EUAC, FIS, TCH, and Microsoft Office is preferred. Candidate must be able to handle the full functioning of the Operations department, various software packages, preparation of detail-oriented policy memos and procedures, answer incoming customer and branch calls, multi-task many assignments on a strict time schedule, ensure dual control and compliance, as well as exhibiting advanced communication and comprehension skills. It is essential that the candidate has the ability to work well under pressure and can adapt to diverse situations with ease including handling challenges of staffing and multiple department interaction. Work schedule is 8am to 6pm. No college needed but preferred, but banking experience is required. Location is at our downtown NYC branch., 100% onsite, 5 days a week. Salary being offered is 95k.

Customer Service / Administrative Team Member Location: Long Island City, NY Schedule: Full-Time 36-38 hours| Tuesday- Friday 8am-4:00pm, Saturday 8am-2:30pm Saturday, and Holiday- availability required Compensation: $20–$23/hour At Pain D'Avignon, we are deeply passionate about the craft of traditional French bread and pastry making. From our commissary in Long Island City, we deliver fresh, artisanal baked goods daily to our growing network of wholesale clients and retail locations throughout New York City. We are a close-knit, mission-driven team that values quality, consistency, and genuine hospitality. We are seeking a detail-oriented and dependable individual to join our Administrative and Customer Service team. This position plays a key role in ensuring seamless communication between clients and internal teams, accurate order processing, and high-quality administrative support. The ideal candidate brings a proactive mindset, excellent communication skills, and thrives in a fast-paced environment. Bilingual fluency in English and Spanish is highly preferred. This role is for someone who enjoys being part of a supportive team and who takes pride in delivering exceptional service and operational excellence. Key Responsibilities Answer and manage incoming customer calls, and emails in a professional and courteous manner. Accurately process and enter customer orders, modifications, and inquiries. Track and resolve delivery issues and coordinate with production and logistics teams. Maintain and update customer data, pricing, and order history in internal systems. Work closely with Accounts Receivable to apply and reconcile payments and resolve account discrepancies. Scan and organize daily invoices for archival and internal reporting purposes. Greet and assist visitors and colleagues with general office inquiries. Monitor and replenish office inventory and supplies as needed. Prepare and distribute daily production reports, invoices, and delivery labels. Handle sensitive information with discretion and maintain confidentiality. Support the Executive and Administrative teams with clerical and project-based tasks as needed. Preferred Qualifications Minimum 2 years of experience in customer service, administrative support, or a similar office-based role. Experience in the food, hospitality, or wholesale industry is a plus. Strong organizational skills and attention to detail — accuracy is essential. Excellent interpersonal and written/verbal communication skills. Bilingual in English and Spanish strongly preferred. Strong computer skills, including proficiency with Microsoft Office and ability to learn industry-specific software. Ability to multitask, prioritize workload effectively, and work independently or as part of a team. A professional, positive demeanor and strong sense of accountability. Must be available for holiday shifts as needed. Compensation & Benefits Hourly Rate: $20–$23/hour, depending on experience Benefits Include: 90% employer-paid health insurance Paid sick time Pre-tax commuter/transit benefit program After 1 year of continuous employment: Paid vacation 401(k) match program Opportunities for advancement and professional growth How to Apply Please submit your resume as a PDF attachment. Applications without resumes may not be considered. Pain d’Avignon is an equal opportunity employer. We are committed to building a diverse and inclusive team and fostering a workplace culture where all employees feel respected, valued, and empowered.