Office Administrator & Executive Assistant Support (Bilingual) (San Bernardino, CA)

AcuMedia is a fast-growing, forward-thinking organization dedicated to providing cutting-edge solutions for business success. We foster a collaborative, supportive environment where every team member plays a key role in achieving our goals. We are currently seeking a proactive, bilingual Administrative & Office Manager to help drive day-to-day operations and assist our Executive Assistant with essential support tasks. Job Description The Administrative & Office Manager will play a pivotal role in ensuring the smooth operation of our office and supporting our Executive Assistant in daily administrative tasks. The ideal candidate will demonstrate exceptional honesty, integrity, punctuality, and reliability, ensuring that our office runs efficiently and effectively. Key Responsibilities - Assist the Executive Assistant with daily administrative tasks including filing, scanning, correspondence and mail, and preparing packages. - Manage office operations including maintaining office supplies, coordinating with vendors, and ensuring a clean and organized workspace. - Handle confidential information with discretion and professionalism. - Provide exceptional customer service to clients and visitors, assisting with orders. - Manage and operate multiple multi-line phone systems, ensuring prompt and professional handling of all calls. - Handle inbound sales calls and inquiries, providing information and directing them to the appropriate department. - Make outbound sales calls as needed, following up on leads and supporting sales initiatives. - Conduct daily invoicing, billing, and processing of payments, ensuring accuracy and timeliness. - Assist with special projects and other duties as assigned. Qualifications - Bilingual: Fluent in both English and Spanish (required). - Self-starter with strong initiative and problem-solving abilities. - Strong attention to detail and a high level of accuracy in work. - Ability to adapt and learn. - Ability to lift and move up to 50 pounds regularly as part of packaging and shipping duties. - Ability to stand, walk, bend, and reach during packaging and order fulfillment. - Energetic and confident communicator who contributes positively to a collaborative environment. - Proven experience in administrative, executive assistant, or office manager roles. - Strong organizational and multitasking skills. - Excellent communication and interpersonal abilities. - Trustworthy, punctual, and highly reliable with a strong work ethic. - Proficient in Microsoft Office Suite and comfortable with accounting software. - Ability to handle sensitive information with discretion. - Experience handling multi-line phone systems and managing high call volumes. - Comfortable with making outbound sales calls and managing inbound sales inquiries. - Experience with invoicing, billing, and payment processing. Compensation - Hourly Pay Starting at $18+/HR BOE + Benefits - A supportive and inclusive work environment. - Opportunities for professional growth and development. - The chance to be part of a forward-thinking company that values innovation and teamwork. Ready to join a company where your contributions truly matter? To apply, please submit your resume and a brief statement explaining why you're the ideal candidate for this position. We look forward to hearing from you!