Bookkeeper (Midtown West)

Job Summary The Payroll & Collections Specialist is responsible for processing accurate and timely multi-state payroll using ADP Workforce Now and ADP Time and Attendance systems, while also managing collections and accounts receivable functions. This dual-role position plays a critical part in ensuring compliance with payroll regulations and maintaining strong cash flow through effective collections. The ideal candidate is detail-oriented, deadline-driven, and possesses excellent communication and organizational skills. Essential Duties and Responsibilities Payroll Responsibilities • Process weekly payroll for a multi-state employee base using ADP Workforce Now. • Enter and validate payroll hours, earnings, and deductions. • Audit timesheets from the ADP time and attendance system for accuracy and compliance. • Maintain payroll records and reconcile payroll accounts. • Process and review garnishments, retroactive payments, bonuses, and manual checks. • Manage vacation and sick time accruals and balances. • Assist with year-end payroll processes including W-2 preparation, supplemental payrolls, and compliance reporting. • Collaborate with HR to ensure accurate employee records and with accounting to reconcile benefits and deductions. • Respond to employee inquiries regarding payroll and employment verification. Collections & Accounts Receivable Responsibilities • Perform collection calls and send follow-up emails to resolve past-due accounts. • Prepare and distribute monthly customer account statements. • Investigate and resolve billing discrepancies and respond to payment inquiries. • Process credit memos and maintain organized customer account records. • Handle vendor invoice filing and document scanning for off-site employees. Additional Duties • Create custom payroll and collections reports for management as needed. • Crosstrain in benefits administration and assist HR or Accounting when required. • Support general administrative tasks as assigned by supervisor. Required Qualifications • Education: Bachelor’s degree in accounting or related field preferred, or equivalent work experience. • Experience: o 3+ years of high-volume payroll processing experience (100+ employees). o Strong experience with collections/accounts receivable and customer communication. • Technical Skills: o Proficient with ADP Workforce Now and ADP Time and Attendance. o Intermediate to advanced Excel skills. o Familiarity with ADP Reporting and i-Reports preferred. Preferred Qualifications • Bilingual in English and Spanish (written and verbal) a strong plus. • Knowledge of state and federal payroll regulations and best practices. • Strong understanding of general accounting principles related to payroll and AR. Core Competencies • Adaptability & Accountability – Takes initiative and ownership of responsibilities; flexible to changing priorities. • Communication – Strong interpersonal and written communication skills. • Confidentiality – Maintains discretion and privacy in handling sensitive employee and financial data. • Organization – Ability to manage multiple tasks, prioritize effectively, and meet deadlines. • Teamwork & Collaboration – Works well within cross-functional teams and provides excellent internal customer service. Work Conditions • Full-time position, Monday through Friday. • Some physical requirements such as picking up and delivering mail/checks. • on-site Please submit your resume today for immediate consideration. Thank you.

HOW TO APPLY PLEASE CLICK HERE TO APPLY WHY YOU SHOULD APPLY: Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Competency in preparing local, state, and federal taxes for a small company. A minimum of 3 years of professional experience in an accounting capacity (preferred). A focus on teamwork and flexibility, as well as the capacity to work well under pressure. Great interpersonal skills for working with diverse personnel/departments throughout the company. Knowledge of Quickbooks Online software is a plus. Experience with QuickBooks, Microsoft Excel, and other Microsoft Office programs (candidates will be tested). Advanced proficiency with Microsoft Excel, Microsoft Office, and Google Documents (preferred). The availability to work 40 hours per week, Monday to Friday, 9:00 am to 6:00 pm Pacific Standard Time. Experience with a startup (preferred). Strong quantitative and writing skills. Ability to complete other duties, as assigned. YOUR DUTIES AND TASKS: Recording all transactions to the ledger in Quickbooks Online. Reconciling general ledger, journal entries, and bank statements. Preparing and analyzing monthly, quarterly and annual financial statements. Analyzing monthly financials and performance metrics in pursuit of improving cash flow and business efficiency. Comparing and analyzing annual budgets and cash flow forecasts with actual results. Preparing and submitting annual and quarterly taxes to city, county, state, and federal authorities. HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $16 - $50 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

Pay: $30.00 per hour This is a part-time role (3 days per week) with the potential to transition into a full-time position. 8 hours a day Summary / Objective The Accountant is responsible for managing the company’s financial records, ensuring accuracy and compliance with applicable laws and regulations. This role includes preparing and analyzing financial reports, processing transactions, reconciling accounts, supporting audits, and assisting with budgeting and forecasting. The Accountant plays a key role in maintaining the financial health and integrity of the organization. Key Responsibilities: Key Responsibilities: Prepare, examine, and analyze accounting records, financial statements, and other financial reports • Ensure accuracy and compliance of financial statements with US GAAP. • Manage general ledger, journal entries, and bank reconciliations between multiple systems • Assist with budgeting, forecasting, and financial reporting • Maintain and monitor internal controls to ensure financial integrity • Support internal and external audits by providing documentation and explanations. • Provide financial information to external CPAs for State and Federal income tax • Complete and file the following tax returns: CA Sales and Use tax, Los Angeles City tax, and Business Property Tax (form 571-L) • Prepare payroll and other financial information for business insurance policy renewals • Coordinate audits and assist with audit processes • Prepare and post all required journal entries for month-end and year-end close processes • Generate reports for management decision-making Division/Department: Accounting Job Title: Accountant Type of Position: Non-exempt / hourly Reports to: Stan Berman • Assist with new ERP implementation once the project is approved • Perform other related accounting and administrative duties as assigned. Qualifications: • Bachelor’s degree in accounting, Finance, or related field • Proven experience as an accountant or in a similar financial role • Strong knowledge of US GAAP, accounting regulations, and procedures • Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) • Advanced MS Excel skills (e.g., VLOOKUP, pivot tables) • Strong attention to detail and accuracy • Excellent analytical and problem-solving skills • Strong organizational and time-management abilities Work Environment: • Typically, office-based, with standard working hours • Occasional overtime during end-of-period reporting or tax seasons. Physical Requirements: • Prolonged periods of sitting at a desk and working on a computer. • Occasional lifting of files or boxes up to 30 lbs

Tax Professional. Small business needs guidance.(3 employees 1099) Prepare tax forms Keep records

Schochet is Hiring! Schochet is currently hiring an Accounts Payable Assistant to join our busy accounting team. Responsibilities include processing all properties invoices and paying the invoices on a weekly basis. Setting up all new vendors in the YARDI property management software system and maintaining vendor’s certificates of insurances in YARDI. Additional job duties include but are not limited to: 1. Batch reports and invoices received from all properties are audited for accuracy and are posted on the YARDI system. 2. Invoices are organized by properties. Input data is available for Property Manager’s review and approval. 3. After invoices are approved for payment, the individual in this position processes checks for payment to the vendors. 4. Checks are prepared for mailing to the appropriate vendor. 5. Provide general administrative support when needed to the accounting team. 6. Additional duties might be assigned when needed. Qualifications: • Strong computer skills, Microsoft Office, spreadsheet applications and accounting software. Prior experience with Yardi is beneficial but not required • Self-directed and team player. • Experience in basic accounting and/or prior accounts payable experience is preferred. • Excellent communication and organizational skills required. Come join our team that offers over 50 years of encouraging growth and employee retention! Schochet offers a comprehensive benefits package that includes health, dental,401k and more available on your first day. All new employees accrue 3 weeks of vacation per year, 12 paid holidays, 5 sick days, 3 personal days per year and many other great perks. Please submit resume to: careers@schochet.com. Pre-employment background check & drug test required. EOE For more information on this position please contact Robin @ 617-398-5144. www.schochet.com

We are a small, well-established CPA firm seeking a dependable and detail-oriented office administrator to help keep our office running smoothly. We are looking to hire by the end of October. This is an excellent opportunity for someone who is highly organized, enjoys working in a professional environment, and can manage multiple responsibilities with accuracy and efficiency. Responsibilities include but not limited to: - Oversee and coordinate daily office operations. - Answer and direct phone calls with professionalism. - Manage and order office supplies to ensure smooth workflow. - Coordinate and assist with time and billing functions. - Provide general administrative support to partners and staff. - Enter client tax return data accurately into firm software. Requirements: - Prior office administration or bookkeeping experience preferred. - Strong organizational and multitasking skills. - Proficiency with Microsoft Office and data entry systems. - Professional communication and interpersonal skills. - Ability to maintain confidentiality and handle sensitive information. Schedule & Hours: - Full-time availability with flexible scheduling. - January through April (tax season): Hours will increase to support the firm’s busy season. Compensation: - Competitive hourly pay based on experience. We have a friendly and supportive office environment. Looking forward to hearing from you. Please send your resume and any additional information you would like us to know about you.