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Administrative Assistant at local CPA firm

$25/hour

35 Harrington Rd, Clifton, NJ 07012, USA

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CPA firm dedicated to providing quality tax and accounting services to individuals and businesses. We pride ourselves on delivering personalized solutions and maintaining long-lasting client relationships. We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in a part-time capacity, with the potential to transition into a full-time role. As the firm's Administrative Assistant, you will be responsible for ensuring smooth office operations, bookkeeping, and supporting the firm's day-to-day operational activities. Key responsibilities: - Handle phone calls, emails, and client inquiries, directing them to the appropriate staff members as needed - Assist in scheduling client meetings, staff meetings, and managing the owner's calendar. - Help onboard new clients by setting up their access to the firm's systems - Process client billing and invoicing, and follow up on overdue accounts when necessary - Ensure that client records and documents are properly filed, organized, and kept secure - Perform light bookkeeping for certain clients, ensuring accurate reporting of financial transactions - Assist with preparing financial information for CPA tax preparation and review Qualifications: Required: - Proven experience in bookkeeping and office management, preferably in a CPA firm or similar environment - Proficiency with QuickBooks Desktop and Quickbooks Online - Excellent organizational skills and attention to detail - Ability to manage time effectively and handle multiple tasks simultaneously - Strong communication skills, both verbal and written - Intermediate to advanced skills in Microsoft Office Suite (Word, Excel, Outlook) Preferred: - Prior experience working with CPA firms or financial institutions - Knowledge of tax filings and financial reporting requirements Work Schedule: - Initially part-time, 20 hours each week during off-peak season, 30-40 hours each week during peak season, with flexibility. - Opportunity for growth into a full-time role based on performance and firm needs.

Source:  craigslist View Original Post

Location
35 Harrington Rd, Clifton, NJ 07012, USA
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