Payroll Specialist

The Payroll Manager oversees all functional aspects of the payroll operation, including accurate and timely completion of all payrolls, responding to inquiries about payroll transactions, ensuring compliance with federal and state tax regulations, and completing various monthly, quarterly, and annual reconciliations and certifications. JOB QUALIFICATIONS: Education: Bachelor’s Degree in Human Resources, Finance, Accounting, or another related field required. Experience: Minimum of 2 years related payroll or accounting experience required. Strong/Advanced Excel skills required. Experience with HRIS desired. JOB DUTIES: - Prepare and process high-volume payroll biweekly, including monitoring file transmissions for accuracy with wage payments, taxes, garnishments, and benefits. - Process and reconcile tax deposits and quarterly and yearly tax reporting, including the filing of W-2s. - Manage the payroll general ledger interface, and prepare the monthly payroll available ledger report. - Record monthly payroll journal entries, research discrepancies or abnormalities, and communicate findings to finance. - Responsible for approving payroll adjustments, reconciliation of corresponding ledger accounts, and posting necessary journal entries. - Review for accuracy and process annual merit increases and annual bonus. - Assist as needed with payroll year end, budget, audit, and GL requests; serve as backup for payroll tax filing and reporting. - Utilize HRIS, Microsoft Excel, macros, MS queries, filters, advanced formulas, and pivot tables regularly - Serve as the primary contact for timekeeping and payroll-related questions. Escalate complex issues to team as needed - Develop and provide payroll-related training to employees and departments. - Other duties as assigned. JOB REQUIREMENTS: - General financial/accounting knowledge and ability to ensure fully functioning and accurate accounting processes. - General knowledge of accounting standards/procedures and federal, state, and local rules/regulations. - Ability to analyze complex and varied financial data and create financial reports necessary. - Ability to input and access a variety of computer data, especially financial information. - Knowledge of organizational methods and the ability to manage multiple tasks/projects simultaneously. - Ability to maintain a high level of confidentiality related to all duties and responsibilities. - Ability to apply complex accounting formulas and/or perform complex mathematical calculations. - Ability to communicate effectively both orally and in writing. - Ability to remain calm and professional during peak periods of activity. - Willingness to work extended hours as necessary. - Ability to work with other related projects as requested by management. - Solid analytical and problem-solving skills. - Excellent organizational, analytical, and planning skills. - Able to perform well in the face of tight deadlines.

Pay rate $17.00/HR tasks include processing of payroll, computer work, learning our computer systems, answering phones, handling different situations in a professional manner, medical records, and other various functions. This job also requires reliable transportation and the ability to show up every day with a smile ready to conquer the day! Reliability and Dependability Ability to take direction and work with others Computer knowledge and ability to work inside various programs Work ethic and self-motivation Management attitude, as we prefer to promote from within Accountability and Passion *Advantage offers numerous benefits to their family of employees, such as: Earned Time Off Medical Benefits Weekly paychecks Competitive Pay Fun and Lively work environment Room for advancement Requirements Office experience required In-Home and Consumer Directed Services agency office experience preferred Knowledge of Outlook, Word, Excel. Ability to learn new computer programs quickly. Excellent attention to detail Must possess positive attitude and cheerful demeanor when speaking to caregivers and clients Self-motivated and able to stay on task in a busy and fast paced environment Team player and willingness to learn new concepts and tasks Customer service oriented Benefits Earned Time Off Medical Benefits, Dental, Life Insurance Weekly paychecks Competitive Pay Fun, Lively, and Family work environment Performance Bonuses Room for advancement

Job Title: Part-Time Payroll Specialist Location: Warren MI Schedule: 1-2 Days per Week (Tuesdays Required) Hours: Approximately 8-10 Hours per Week Position Summary: We are seeking a detail-oriented and reliable Part-Time Payroll Specialist to manage weekly payroll processing and support HR-related administrative tasks. This role requires a consistent availability on Tuesdays, with a total weekly workload of approximately 8–10 hours. The ideal candidate is experienced in payroll systems and familiar with employment-related documentation and compliance. Key Responsibilities: Accurately process weekly payroll in a timely manner Ensure compliance with federal, state, and local payroll laws Administer healthcare premium deductions and track benefit enrollments Respond to unemployment claims and submit required documentation Complete and manage verifications of employment (VOEs) Assist with payroll reporting and reconciliation as needed Maintain confidentiality and accurate employee records Collaborate with HR and accounting teams to resolve discrepancies or questions Preferred Qualifications: Experience handling unemployment claims and VOEs Familiarity with healthcare benefits administration Prior experience working in or multi-client environment (a plus) Requirements Requirements: Understanding of wage and hour laws, deductions, and benefits High attention to detail and accuracy Excellent organizational and communication skills Ability to work independently and manage time effectively Availability to work every Tuesday, with flexibility for one additional day per week Benefits Compensation: 16$-17$ hourly Benefits: 10 paid Holidays

The Payroll Administrator is responsible for managing all aspects of payroll processing and personnel records in compliance with federal, state, and organizational regulations. This role ensures accurate and timely payroll execution, maintains employee data integrity, and supports HR operations with a focus on confidentiality, compliance, and customer service. Essential Duties: Process bi-weekly payroll for all employees, ensuring accuracy and compliance with applicable laws and internal policies. Maintain and reconcile payroll records, including Paid Time Off (PTO), Extended Illness Bank (EIB), and payroll deductions. Serve as the primary administrator for the Human Resource Management System (HRMS), ensuring accurate data entry and system integrity. Conduct and document background checks, driving record verifications, and other pre-employment screenings. Maintain compliance with the Texas Department of Family and Protective Services and other regulatory bodies. Generate monthly, quarterly, and ad hoc reports for HR and leadership teams. Files all quarterly and annual taxes as required by state and federal regulations. Generates annual W.2 filing and reporting and dissemination. Support internal and external audits by providing accurate and timely payroll and personnel data. Assist with HR projects, process improvements, and organizational initiatives. Provide guidance and training to HRMS users across the organization. Requirements High school Diploma or GED required. Bachelor’s degree in business administration, Human Resources, Accounting, or a related field preferred. Minimum of 3 years of payroll administration experience required. Multi-unit payroll experience in excess of 300 employees/contractors preferred.  Experience in a Human Resources Generalist role is a plus. Strong knowledge of payroll systems, labor laws, and tax regulations. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Exceptional attention to detail, time management, and organizational skills. Ability to handle sensitive information with discretion and integrity. Strong interpersonal and communication skills with a team-oriented mindset. Must be at least 21 years of age. Must possess a valid Texas driver’s license. Must be available for travel as needed. Benefits 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance Cal Farley's is an Equal Opportunity Employer.

At MacDonald-Miller Facility Solutions (“MacMiller”) we . As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over one thousand employees across 10 offices, there is a breadth and variety of work to keep you engaged and inspired.  We enjoy a well-respected history of exceeding our customers’ expectations and . Our clients trust their toughest projects with our integrated teams, including:  New construction – Engineering, fabrication and install of mechanical systems for new projects following lean construction practices  Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies  Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response  Building performance – Control systems, fault detection, energy services and remote monitoring Performance Contracting -- Sustainable Solutions: Acting as the Prime Contractor, we deliver design-build energy-efficient solutions in the built environment for private and public sector clients   People love to work at MacDonald-Miller, and it’s because we all share the same   Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.  We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.  Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.  We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.  We are committed to continuous, . Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.  Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both. Requirements Payroll Manager: This is where you come in.  We’re seeking a Payroll Manager to oversee all payroll operations, ensuring accuracy, timeliness, and full compliance with federal and state regulations. This role leads and mentors the payroll team, fostering a culture of accuracy, accountability, and audit readiness. The Payroll Manager will manage payroll documentation, validate all payroll-related data and reports, and uphold the standards established by MMFS executive leadership. As a key leader, this person will guide and develop Payroll Specialists while driving efficient, compliant, and high-quality payroll processing and reporting. Top deliverables in the first year to be a hero:  Provide clear leadership, strategic direction, and consistent performance management for the Payroll Specialists. Ensure the accurate and timely submission of all federal and state tax deposits, along with required reporting. Oversee all union payroll processes, including complex pay calculations, benefits administration, and reporting within GP (Great Plains). Maintain full compliance by preparing and delivering documentation for annual audits and union audits. Manage prevailing wage requirements, including certified payroll reporting and the preparation of Intents/Affidavits. Review, verify, and approve all payroll reports to guarantee data integrity, adherence to internal standards, and compliance with external regulations. Foster a culture of continuous improvement, accountability, and cross-team collaboration. Partner closely with executive leadership to refine and implement payroll policies and procedures that align with company objectives. The Payroll Manager - reporting to Jennifer Richmond, Controller - is a key member of our collaborative finance team supporting a rapidly growing business. This high-impact, high-visibility role partners across departments and organizational levels to drive operational excellence, with particular importance on healthcare-related projects and initiatives. Your Background: What kind of person will thrive in this role?  You should have…  Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred). 5+ years of payroll experience, with at least 2 years in a supervisory or leadership role. Strong background in union payroll and prevailing wage reporting (highly preferred). In-depth knowledge of state and federal payroll tax regulations and audit requirements. CPP (Certified Payroll Professional) certification is a plus. And everyone you work with should describe you as someone who…  Leads and develops teams with clarity, accountability, and care. Brings deep expertise in payroll regulations, tax filings, and compliance standards. Navigates payroll systems and reporting tools with confidence; experience in Microsoft Dynamics GP (Great Plains) is a plus. Spots discrepancies quickly thanks to exceptional attention to detail and strong analytical skills. Explains complex payroll topics in plain language to non‑payroll stakeholders. Safeguards confidentiality and handles sensitive employee information with integrity and discretion. Tackles problems decisively and follows through. And you should be motivated by…  Thriving in a lean, results-oriented environment where high performance is expected, and growth comes through challenge. Being part of a transparent, innovative workplace that combines a supportive, family-oriented culture with a drive to push boundaries. Leading initiatives that make a measurable impact, while continuously improving processes and developing the team around you. Benefits Compensation: $115,000 to $130,000 Annually MacDonald-Miller Facility Solutions presently provides employee coverage for: Medical, dental, vision for employees (coverage available for dependents for shared premium). 401k retirement plan including Company matching. Vacation and Sick Compensation (PTO), and Holiday Pay! Disability income protection including short term and long-term disability. Employee and dependent life insurance. Wellness Program. Employee Assistance Program. Where you will work Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access. Interested in learning more?   If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!  MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. 

* Please note that this position requires on-site reporting 5 days a week and is not eligible for hybrid or remote work arrangements.* As a valued member of the payroll team, the Payroll Associate will be responsible for accurately preparing and processing weekly payrolls for both union and non-union associates. Additional responsibilities include, but are not limited to, proficient data entry for onboarding union personnel and providing support to associates regarding payroll and tax-related inquiries and concerns. Key Contributions of the Role Enter timecards on a daily/weekly basis Administer timecards in the payroll system via direct contact with supervisors Set up new hires and process payroll change notices Process on-site payroll at show site when applicable E-Verify new hires Communicate with labor unions; maintain union contract files and union rates spreadsheet Research payroll disputes Distribute payroll checks in-house and ship throughout the country Maintain quality interpersonal relationships with Shepard associates Prepare union payouts monthly Administer weekly child supports, garnishments, and levies Correspond with the payroll tax preparer regarding tax notices and issues File personnel documents Requirements At least 2+ years of experience processing union and non-union payrolls Keen attention to detail and excellent problem-solving skills Excellent oral and written communication skills Excellent telephone etiquette and customer service skills Ability to maintain confidentiality Bilingual English/Spanish preferred Ability to work on multiple tasks simultaneously in a fast-paced environment Proficiency in Microsoft Office products and experience in automatic payroll systems High school diploma or equivalent; FPC certification a plus Aligning With Our Values for Success Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork. Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company. Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service Program. Please note that the roles and responsibilities outlined in this job description are not exhaustive and may be subject to change. Additional tasks may be assigned as needed to meet the evolving needs of the company.