Project Administrator

The Office Manager at Coastline Equity serves as the central hub for all administrative, operational, and cultural functions across the company. This is not a front-desk or single-location role it is a multi-dimensional leadership position responsible for ensuring consistent, high-quality office operations, administrative processes, onboarding processes, insurance compliance, vendor coordination, and cross-functional support company-wide. You will be accountable for supporting all departments through administrative excellence, keeping operations running efficiently across multiple offices, teams, and systems. This role requires a proactive, resourceful individual with a deep sense of ownership, a sharp eye for detail, and a strong alignment with Coastline Equity’s core values: Customer First, Growth Mindset, and Equity for All. Pay rate: $20 - $25 based on experience 1.        Company-Wide Office & Administrative Operations Oversee daily operational needs across all Coastline Equity offices, with a home base in Gardena, CA. Serve as the central point of contact for all office systems, supply management, logistics, vendor communication, and physical environment maintenance across the business. Maintain company-wide standard operating procedures (SOPs) for administrative functions, office operations, and workplace protocols. Ensure consistent standards for cleanliness, organization, seasonal presentation, and resource accessibility in all workspaces. 2.        HR Onboarding & Culture Support Lead onboarding logistics across the business: equipment setup, desk assignments, access credentials, welcome kits, and internal announcements. Coordinate all internal communications around new hires, celebrations, milestones, and culture programming. Manage the execution of newsletters, team events, and recognition programs across departments and office locations. Ensure a cohesive workplace experience that reflects Coastline Equity’s identity and values. 3.        Insurance, Compliance & Vendor Support Own the tracking and verification of vendor, tenant, and property insurance certificates across Coastline’s portfolio. Communicate requirements, manage renewal schedules, and address discrepancies to ensure compliance. Maintain a centralized, organized insurance database, accessible for audits and operations team reference. Coordinate directly with property management and operations to resolve insurance-related tasks and enforce standards. 4.        Financial & Administrative Process Oversight Oversee the intake and accurate processing of all company mail, invoices, credits, and bills for entry into AppFolio. Assist with tenant communications and financial support around payments, delinquencies, or reconciliations. Ensure timely delivery of reports and accurate documentation management. Handle operational errands including mail runs, bank deposits, and office logistics as needed. 5.        Technology, Systems & Infrastructure Coordination Manage relationships with building management, IT service providers, security vendors, internet/phone vendors, and office supply contractors across offices. Maintain functionality and consistency of all operational technology: printers, phones, copiers, scanners, security systems, and internet. Ensure that all internal office systems support team efficiency and uptime. Skills & Competencies Advanced-Level Organization: Ability to manage and standardize administrative systems across a growing company. Operational Leadership: A proactive approach to identifying process gaps, solving problems, and building systems. Cross-Functional Communication: Ability to professionally engage with executives, staff, vendors, and tenants across roles and departments. Tech Proficiency: Comfortable with software such as AppFolio, Microsoft Office, QuickBooks, and learning/implementing new tech tools. Detail-Oriented Execution: Impeccable attention to task accuracy, document quality, and timely follow-through. People-First Mindset: Approaches internal support and onboarding with hospitality, empathy, and care. Adaptability: Thrives in dynamic environments, can pivot quickly, and handles competing priorities with confidence. Core Values Alignment: Equity for All: Promotes fairness, inclusivity, and dignity in all interactions. Customer First: Approaches every situation with a service mindset and long-term relationship focus. Growth & Innovation: Actively seeks new ideas, feedback, and continuous learning opportunities—especially in the use of emerging technologies like AI to improve service delivery and team performance. Requirements Required Qualifications 2+ years of administrative, operations, or office management experience across multiple teams or departments. Proficiency in Microsoft Office Suite, QuickBooks, and AppFolio (or similar systems). Valid CA Driver’s License and reliable transportation for offsite office support. Ability to sit, stand, move, lift, and perform typical office-related physical functions. Preferred Qualifications: Experience supporting real estate, property management, or multi-location businesses. Familiarity with insurance documentation, AP processes, and facilities coordination. Experience leading onboarding processes or managing internal culture and recognition programs. What we are looking for: We’re looking for a systems thinker with a heart for service—someone who thrives on making things work smoothly behind the scenes, who can hold the operational fabric of a company together, and who cares about people as much as processes. You will do well in this role if you: Think three steps ahead and proactively solve problems before they escalate. Are energized by checklists, deadlines, and well-run systems. Are comfortable supporting executives while managing everyday details. Want to make a meaningful impact across teams and functions. Why join Coastline Equity? We don’t just manage buildings, we build equitable communities, deliver unmatched service, and empower our team to lead with innovation and integrity. At Coastline Equity, you’ll be part of a company that encourages bold thinking, supports ongoing development, and ensures every team member has a voice and a path to grow. Benefits Training & Development Medical, dental, and vision insurance Life Insurance PTO Holidays

***The expected salary range for this position is based on several factors including market, funding, candidates experience level, skills, training, and related knowledge. Our ranges are developed and published as good faith estimates for the position.*** Starting Salary Range: $20.00-$25.00 per hour depending on qualifications and experience RADIAS Health is hiring an Administrative Specialist to provide administrative support to the staff on the Outpatient and DBT Clinic, and Compass Case Management teams at RADIAS Health. These teams provide mental health services to clients with severe and persistent mental illness and substance use disorders throughout the state of Minnesota. The Administrative Specialist is an integral part of the team and is responsible for the overall organization and management of the office and administrative activities such as: maintaining files, documentation of records and electronic record keeping systems, scanning, insurance tracking eligibility, performing audits, generating reports, and, billing for client services. This position works with a diverse group of external and internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload. Hours: Monday - Friday 8:00 am - 4:00 pm or 9 am - 5 pm **This position is hybrid, and works one week per month and the 1st and 3rd Thursday of each month at the office, other days are work from home** Location: 166 4th St E, Saint Paul, MN 555101 Duties and Responsibilities Primary duties include working knowledge of current Electronic Health Record (EHR). Verify client's insurance and maintain eligibility for OPC/DBT and Compass Program. Maintain accurate client records involving data entry, opening/closing of client episodes, update and close treatment plans, update contact information, assess/review documentation for accuracy, and scanning/attaching documents. Process medical records requests as appropriate. Prepare, export, analyze, and provide reports as needed by program supervisors and staff. Job share check preparation/ACH transfer for the Rep Payee program. Assist Associate Clinical Director(s) in management of "Float" schedule and assignments. Provide coverage as needed to the Front Desk Coordinator position.  Pickup, prepare, and drop off company mail. Serve as a member of the RADIAS Health Safety Committee. OPC/DBT Clinics Schedule new client intakes and track required intake documents. Provide oversight and support for OPC therapist and psychiatrist schedules and waitlists. Coordination of services between OPC and client's treatment team. Attend monthly consultation with OPC Director and team meetings. Manage all OPC calls and emails, including triage for nursing and psychiatrist inquiries. Maintain client rosters for all OPC and DBT therapy groups. Train and support Front Desk Coordinators on relevant OPC procedures. Report MHIS required data via the MN-ITS. Respond to RADIAS Health Website inquiries pertaining to OPC/DBT clinic. Monitor Float Nurse line. RN Program Attend and create new client profiles in a timely manner Assist with new client referral and intake process. Provide oversight and support for Compass therapist and psychiatrist schedules. Attend weekly consultation and team meetings. Train and support Front Desk Coordinators on relevant Compass procedures. Requirements High School diploma or equivalent. Proficient with Microsoft Office 365 Prior administrative experience Excellent organizational skills and attention to detail. Benefits 4 weeks accrued PTO first year of employment 12 paid holidays Medical, dental, vision, life insurance Health Saving Accounts (HSA) + employer contribution and Flexible Saving Accounts (FSA) Tuition reimbursement and Student Loan Repayment Assistance Dependent Care Account (DCA) + employer contribution Reimbursement for professional licensure fees Routine supervision from a Mental Health Professional, with access to licensure supervision opportunities 403b retirement plan with an employer percentage match Employer paid short-term and long-term disability insurance Bereavement and paid parental leave Employee Assistance Program (EAP) Wellness program to support employee overall health and well-being Variety of discounts through ADP LifeSmart Pet insurance Mileage reimbursement Casual dress code RADIAS Health is proud to be a LGBTQIA+, anti-racist, all-inclusive, and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as protected veteran, status as a qualified individual with a disability, or any other protected class status. RADIAS Health is committed to pay transparency and equity, providing all employees and applicants with access to starting salary.

***The expected pay range for this position is based on several factors including market, funding, candidates experience level, skills, training, and related knowledge. Our ranges are developed and published as good faith estimates for the position.*** Starting Pay Range: $20 - $24 per hour RADIAS Health is seeking a Team Coordinator to support the Assertive Community Treatment (ACT) team. In addition to answering phone calls, typing, filing, and scheduling, this person performs duties such as financial record keeping, coordinating of conferences, obtaining office supplies, coordinating direct mailings, and working on special projects. The Team Coordinator interacts with a diverse group of external as well as internal contacts at all levels of the organization. Independant judgement and critical thinking skills are required for planning, prioritizing, organizing a diversified workload, and recommending changes in office practices or procedures. Hours: Monday - Friday 8:00 am - 4:00 pm The position works fully onsite at either the ReEntry ACT team office or Ramsey County ACT team office. ReEntry ACT Team location: 2515 Wabash Ave, Suite 200, Saint Paul, MN 55414 Ramsey County ACT Team location: 166 4th St E, Saint Paul, MN 55101 Duties and Responsibilities: Prepare team documentation reports and maintain all informational databases regularly. Collect necessary data and prepare quarterly, biannual, yearly and output/outcome reports as required for county and state. Answer telephone and attend to client and staff issues in a timely and courteous manner. Assist team lead with managing scheduling of clients’ appointments and treatment plan meetings with team and prescriber. Track client data and update spreadsheets and electronic healthcare record regularly. Review client charts regularly for completeness and accuracy. Inform and consult with staff for the proper management of clinical documentation, court paperwork and insurance verifications. Prepare requests for medical records and client authorizations and maintain log of requests and records received. Design and maintain forms and spreadsheets. Promptly complete scanning and uploading into the client electronic chart. Sort, distribute and prepare mail and faxes to staff and/or upload to client chart. Coordinate ordering and maintain supplies and equipment with supervisor approval. Schedule and coordinate client transportation needs. Operate and coordinate the computer and management information systems for the program. Actively participate in team meeting in collaboration with the team leader. Participate as a member of the Safety Committee. Facilitate organization and clear communication of team needs. Requirements High school diploma or equivalent. Knowledge of office management with good clerical and organizational skills. Familiar with Microsoft Windows and Office programs. Excellent clerical and organizational skills. Experience with electronic health record preferred. Benefits 4 weeks accrued PTO first year of employment 12 paid holidays Medical, dental, vision, life insurance Health Saving Accounts (HSA) + employer contribution and Flexible Saving Accounts (FSA) Tuition reimbursement and Student Loan Repayment Assistance Dependent Care Account (DCA) + employer contribution Reimbursement for professional licensure fees Routine supervision from a Mental Health Professional, with access to licensure supervision opportunities 403b retirement plan with an employer percentage match Employer paid short-term and long-term disability insurance Bereavement and paid parental leave Employee Assistance Program (EAP) Wellness program to support employee overall health and well-being Variety of discounts through ADP LifeSmart Pet insurance Mileage reimbursement Casual dress code RADIAS Health is proud to be a LGBTQIA+, anti-racist, all-inclusive, and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as protected veteran, status as a qualified individual with a disability, or any other protected class status. RADIAS Health is committed to pay transparency and equity, providing all employees and applicants with access to starting salary. #MidT

RMF Engineering is an innovative, top-ranked, national engineering firm that specializes in providing design and engineering services for all aspects of building and utility infrastructure construction. RMF offers a balanced benefits package that centers on a stable and professional working environment which includes above standard health and dental insurance, paid holidays, paid vacation, and 401K plan. Description: RMF Engineering, a National Engineering firm, is currently seeking an Administrative Coordinator to work in tandem with technical staff for various engineering projects in higher education, healthcare, and government markets across the country. A successful Administrative Coordinator will be an independent thinker with strong organizational skills to manage a diverse set of tasks and priorities; establish a reliable, consistent workflow for ongoing programs; proactively take initiative; and anticipate needs. This candidate will interface with internal team members and external clients. Strong interpersonal skills are required. The Administrative Coordinator will be responsible for, but not limited to, the following tasks: Support the activities of the Project Manager by helping to manage daily tasks and overall workflow.  Ensure that projects are moving smoothly and on time.  Document control, ensuring materials and information are organized and ready Client relations: establish rapport and maintain open and regular communication with the client and/or subcontractors. Assist with development and execution of internal and external presentations and reports including graphics and data visualization. Assist with reporting. Work with internal support services (Accounting, Marketing, Construction Administration Services) to complete project contracts, invoices, materials, etc. Assist with the management of sub-consultants. Assist in coordinating, setting up, and cleaning up of office events Creating documents in MS Word both with and without Styles Creating presentations in MS PowerPoint Updating specifications and proposals Manipulating existing PDF's, including extracting pages as well as combining multiple file formats into PDFs Backup Receptionist - Greet visitors, receive and screen telephone calls and route appropriately General Administrative support for Engineering projects Performs related duties as assigned by Corporate Management/Project Manager(s) Work in a high demand project-oriented engineering environment   (Salary Range: $60,000 - $67,000 annually. RMF considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.) Requirements Minimum of 4 years of business office administration or construction administration experience.  Strong written and verbal communication skills.  Ability to present materials in a comprehensive manner to non-technical clients. Strong skillset with Microsoft suite (i.e., Word, Excel, PowerPoint)  Attention to detail.  Strong organizational skills.  A desire to learn about RMF’s engineering approaches.  Benefits We offer a stable and professional working environment with competitive salary, excellent employee benefits, which include health and dental insurance, paid holidays, paid vacation, and 401K plan. We are an equal opportunity employer and take pride in the diversity and dedication of our staff.

We are seeking an experienced and dynamic Operations Coordinator to help support various aspects of our organization. The ideal candidate will possess exceptional people management skills, client management experience, and a passion for efficient operations. This role involves hands-on management, data-driven decision-making, stakeholder management, and project management. Shift Transit is North America's leading operator of urban bicycle and scooter share programs and is proud to be the operation partner for DIVVY, Chicagoland's bike-share system across Chicago and Evanston.  Shift Transit is proud of the diversity of our team members. We provide equal opportunities to all qualified individuals regardless of race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran status, genetic information, or disability. Key Responsibilities: Client & Stakeholder Management: be Shift Transit’s primary liaison to external clients and city partners for operational planning on particular projects Project Management & Organization: Ability to manage multiple responsibilities at once and coordinate operational and project planning with multiple stakeholders  Inventory/Warehouse Management: Oversee inventory processes, ensuring accurate stock levels and efficient warehouse operations. Team Management: Lead, coach, and provide constructive feedback to a team of technicians and field staff. Foster a collaborative and motivated team culture. Tool Competency: Demonstrate proficiency with various tools, including power tools, to support team operations. Data & Technological Proficiency: Ability to use tools like Excel and Google Sheets Scheduling: Create and manage team schedules Requirements Ability to lift up to 75 lbs. Valid driver’s license. Ability to be on your feet for extended periods. Ability to pass a background check. Ability to work occasional weekends and nights Preferred Qualifications: Experience managing a unionized workforce. Forklift certification. Benefits Competitive salary. Comprehensive health, dental, and vision insurance. Paid time off and opportunities for professional growth. Join us in this exciting opportunity to lead a talented team and make a tangible impact on our operations. If you meet the qualifications and have the passion to excel in a fast-paced environment, we encourage you to apply. Salary Range: $50,000 - $70,000

Job description Job Description: We are a company that is active in the design, production and distribution of a full range of lift truck attachments and industrial material handling equipment for the U.S. market. The latest production methods and technology together with personnel expertise allow us to adapt to the most various and demanding customer requirements. Our commitment to always provide the most suitable product and handling solutions for our customers over the years has resulted in close cooperation with all the main fork lift truck manufacturers. We supplies a wide range of products including integral and hook-on side shifters, fork positioners, paper roll clamps, bale clamps, carton clamps, push pulls, multi-pallet handlers, rotators and forks. The Scheduling Supervisor is tasked with ensuring that inventory is supplied to production efficiently and cost-effectively, and minimizing warehouse space usage. This role aims to maintain high inventory accuracy, reducing carrying costs and obsolescence, and improving direct labor effectiveness. The Scheduling Supervisor manages the stores and receiving department, directing and controlling material handling, storage, disbursement of inventory, and receiving of manufactured and purchased parts. Additionally, this role is responsible for record accuracy, off-site storage, and FTZ management, while establishing a role in a Kanban environment. Key Accountabilities: Supervise receiving, inventory storage, and disbursement of all inventory to off-line RIP locations by setting priorities and directing MCA activities Supervise the efforts of the Greenville Plant by providing direction in FTZ compliance efforts Train employees in procedures and policies relating to inventory control and accuracy through personal and group training, job rotation, and employee meetings Maintain and establish stores locations, including rack locations, POU locations, DFT, and adherence to ISO 9001 compliance relating to inventory preservation and control, including FIFO techniques Establish departmental budgets, minimize warehouse requirements, manage overtime, and institute policies and procedures in stores to increase efficiencies Assist in physical inventory taking by supplying manpower requirements and providing direct and indirect supervision Production planning and control, cycle counting, inventory control, just-in-time policies, receiving procedures, material flow, material handling, stock levels, location systems, BOM structures, inventory transactions, and planning Minimum Qualifications: Bachelor’s degree in management or related discipline required 5+ years of experience in manufacturing situations and inventory management required 3+ years of supervisory experience in manufacturing, including production and inventory control, or a combination of experience and education Strong leadership skills and the ability to interact with people at all levels, convincing them of the importance of inventory accuracy Additional Information: The person selected for this position would be in line to grow with the company and potentially become the next Materials Manager. This position will have 4 direct reports. A background in shipping, receiving, and supply chain is highly desirable. Understanding of scheduling, supply chain, and manufacturing is required. Lean Manufacturing and KANBAN knowledge is desirable. Salary range: $85,000 – $95,000. Job Type: Full-time Pay: $85,000.00 - $95,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: 10 hour shift 8 hour shift Day shift Monday to Friday Overtime Ability to Commute: Sulligent, AL 35586 (Required) Ability to Relocate: Sulligent, AL 35586: Relocate before starting work (Required) Work Location: In person