Accounts Payable Specialist- Entry Level

About Girls For Technology Girls For Technology, Inc (GFT) is a pioneering nonprofit organization dedicated to empowering women and girls from underrepresented communities through STEAM education and tech innovation. Our mission is to close the gender gap in technology by providing dynamic programs that inspire and prepare the next generation of female leaders in STEAM fields. Job Summary We seek a motivated and detail-oriented Bookkeeper/Business Manager to join our team. This role is integral to our financial operations and will maintain accurate financial records, manage budgets, and support the organization's overall administrative functions. The ideal candidate will have a strong background in bookkeeping or accounting, demonstrate a proactive approach to problem-solving, and align with our mission of promoting diversity in technology. Requirements Key Responsibilities Maintain accurate financial records, including accounts payable and receivable, bank reconciliations, and payroll processing. Prepare monthly financial statements and reports for the executive team and board of directors. Assist with budgeting and financial forecasting, providing insights on financial health and performance. Manage payroll, ensuring compliance with employment laws and regulations. Support the preparation for audits and manage all necessary documentation. Develop and implement financial policies and procedures to enhance operational efficiency. Manage day-to-day administrative tasks to support organizational operations. Handle invoicing and grant billing, ensuring timely submission and compliance with funder requirements. Work with external accountants to finalize annual tax returns and reporting. Skills and Competencies Educational Background: A bachelor’s degree in Accounting, Finance, or a related field is preferred; relevant certifications (e.g., CPA, QuickBooks certification) or equivalent experience are a plus. Professional Experience: Minimum of 3-5 years of accounting/bookkeeping experience, ideally within a nonprofit organization. Familiarity with federal and state grant reporting is advantageous. Technical Proficiency: Proficient in accounting software (e.g., QuickBooks, Excel) and capable of adapting to new financial technologies as required. Detail-Oriented: Strong attention to detail and accuracy is essential to maintaining precise financial records and reporting. Analytical Skills: Excellent analytical and problem-solving abilities to assess financial data critically and present actionable insights. Communication Skills: Strong verbal and written communication skills to effectively collaborate with colleagues and external stakeholders. Organizational Skills: Exceptional time-management skills and the ability to manage multiple priorities and tasks efficiently in a fast-paced environment. Culture Fit: A passion for the mission of Girls For Technology and a commitment to fostering an inclusive and supportive workplace. Travel: This position may require some local travel for meetings and events, but the majority of work will be conducted on-site at our Hartford, CT, location. FLSA Status: Non-Exempt Compensation: $20-$25 hourly based on experience

Vendor Service Coordinator Salary Range: $47,618 - $57,141 Annually GGRC is currently hiring for a Vendor Service Coordinator. This role coordinates the application and approval process by which agencies and individuals may become vendors of Golden Gate Regional Center in order to provide services to eligible individuals from birth throughout their lives. This is a hybrid schedule role offering the opportunity to work in the community, from any of our offices located in San Francisco and from the comfort of your own home. What you’ll Do: Vendor Services Interpret regulations and analyze documents to ensure compliance with State regulations and Agency policies and practices. Review documents and requests from potential vendors, which may include but not limited to individual served by GGRC, family member, individual service provider, group home, profit and non-profit agencies, and public entities, to ensure qualifications of vendor to perform services and meet requirements. Interact with the general public over phone, via email, or in person about GGRC vendorization process. Provide direction and guidance to GGRC staff on vendorization procedures and practices. Research and provide guidance to other GGRC departments and staff on the appropriate usage of vendor service categories, rates and general ledger accounts. Contact and correspond with prospective vendors and State agencies. Create, distribute, and process vendor applications. Verify background and licensure of potential vendors. Analyze rate requests including comparisons to current market rates, previous vendor rates and budgets, rate setting methodology and projected costs of services and present analysis to Supervisor of Vendorization. Review receipts, invoices, cost estimates, and financial information for accuracy. Review, follow-up, and process Purchase Reimbursement requests with Social Worker, Prospective Vendor, and Management. Serve as liaison to other Regional Centers to facilitate Courtesy Vendorization requests. Track and monitor Family Cost Participation Program (FCPP) and Annual Family Program Fee (AFPF) for Department of Developmental Services. Serve as back-up to process and monitor Vendor Non-Referral request. Review, follow-up and process Self-Determination Program (SDP) client specific requests. Records Maintenance Maintain databases (internal database programs and Excel) on regular basis. Input and update vendor and rate information on internal databases (including UFS/SANDIS System VSN Tracker, and Excel).according to guidelines. Ensure up-to-date and accurate vendor information including periodic review of expiring vendor licenses and contracts. Perform electronic filing, filing maintenance, and file purging duties. Other Gather and compile requested information for internal audit and state audits. Cross train and work in numerous functions within the department as needed. Provide analysis for and compile information for required reports. Work successfully within the agency and across departments to maintain high quality services and implement the goals of the regional center. Participate in special projects, and assist with additional duties or tasks, as assigned. Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act. Who You Are Demonstrated analytical skills with a strong business acumen. Familiarity with Social Work/Case Management philosophies and common practices desired. Advanced knowledge of Excel ® and intermediate familiarity with MS Word®, MS PowerPoint®, MS Outlook® or similar software applications. Ability to operate basic office equipment, including scanners, copiers, faxes, phones. Exceptional oral communication skills including the ability to convey complex information and ideas in a clear, concise and professional manner. Ability to develop standard business communications, using proper grammar, spelling and punctuation. Strong attention to detail with ability to perform mathematical calculations and formulas. Proven ability to work under tight deadlines. Strong customer service and problem-solving skills. Experience in multi-cultural settings and/or multi-lingual capacity Requirements 2+ years post-secondary education Bachelor's Degree or equivalent may be substituted for two years work experience 2+ years professional experience in accounting or related field Competency Traits Problem Solving Initiative Ability to prioritize task Customer service orientation Attention to detail Analytical thinking Organizational ability Time management Collaboration/teamwork Adaptability Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

Job Title: Accountant Assistant Location: Unibody Autotech Collision Centers, [Insert Location Here] Salary Range: $35,000 to $60,000 (Dependent on Experience and Skills) Job Description As an Accountant Assistant, you will play a crucial role in supporting the finance and accounting team with various tasks. This role is ideal for someone with strong organizational skills, attention to detail, and proficiency in Excel. You will be responsible for maintaining financial records, assisting with data entry, and performing bookkeeping tasks that contribute to the smooth operation of our collision centers. About Us Unibody Autotech Collision Centers is a leader in the automotive collision repair industry. We are committed to providing high-quality service and repair work to our customers. With a focus on innovation, excellence, and customer satisfaction, our team is dedicated to delivering the best results. We are currently looking for an organized and reliable Accountant Assistant to join our team. Key Responsibilities: Assist with bookkeeping and maintaining accurate financial records Perform data entry and ensure accuracy in accounting systems Process invoices, payments, and assist with payroll duties Create and maintain Excel spreadsheets for various financial reports and data analysis Help track accounts payable and receivable Ensure compliance with company policies and procedures Support month-end and year-end closing activities Assist with other administrative and accounting tasks as needed Requirements Proven experience in bookkeeping or accounting, preferably in the collision repair or automotive industry (a major plus) Strong proficiency in Excel and other Microsoft Office applications Excellent organizational skills and attention to detail Ability to handle multiple tasks efficiently and work under deadlines Strong communication skills (both written and verbal) Ability to work independently and as part of a team Previous experience in the collision repair industry is highly desired but not required Benefits · Full Medical Health Coverage · Paid Holidays · Paid Vacation Days · 401K · Additional Benefits to be discussed during the interview process

Senior Fiscal Coordinator - Authorization Starting Salary Range: $53,481 - $64,177 GGRC is looking to hire a Senior Fiscal Coordinator to be the subject matter expert on Traditional and SDP Purchase of Services and other related authorization process. This role will be based out of our office in San Francisco, CA. Responsibilities Authorization Functions Review and process all traditional and certain SDP POS requests Maintain bridged traditional and SDP POS as per individual spending plan Process Traditional POS Change such as Add, Reduce, Stop and Income Change for residential POS Analyze POS cases and provide resolutions Help resolve POS Authorization questions with all customers as appropriate Process payment adjustments due to POS Change Requests Interact with and assist A/P and Vendor Units Process contract auths such as start-up, vacant beds, HCBS, QIPI, Assessment, etc. Process SSI rate change and all retro rate change for all services Analyze internal authorization conversion due to change of the vendor, service code, tax ID, etc. Process source of funds maintenance for all residential POS Analyze POS loan, create spreadsheets for three years period; follow-up loan repayment from case management team, and process write off loans Counsel Accounting Staff concerning work related issues Assist in the resolution of POS Authorization issues Assist Social Work Services and Accounting Staff with POS request issues Integrate new service programs into the Accounting Flow Understand the cash receipt process and serve as back-up Generate, review, and analyze audit indicator reports. Connect with case management team for any duplicate authorizations, and follow-up with AP team for uncollected overpayment. General Participate in audits Gather and compile requested information for internal audit and state audits Run, prepare, and analyze different queries reports as needed Perform filing, filing maintenance, on the shared P folder and file purging duties Develop and/or update policies and procedures to ensure traditional and SDP efficiency of the unit Assist and support all Accounting Staff, Social Workers, Vendor and Community Resource Units, and Service Providers in solving complicated issues related to any accounting function Ensure appropriate internal control and audit procedures are in place Serves as backup to Authorization Supervisor Assist with year-end rollover/rollback process Participate in special projects, and assist with additional duties or tasks, as assigned Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act Requirements Education/Experience Bachelor’s degree in business administration or related field 4+ years in accounting or related subject Skills Ability to convey complex info Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation Oral communication: ability to convey complex information and ideas in a clear, concise, and professional manner Ability to work with all levels within the organization Ability to operate basic office equipment, including scanners, copiers, faxes, phones Basic familiarity with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, or similar software applications Knowledge of accounting principles Competency Traits Provide team with direction and purpose focused on quality, efficiency, and client outcomes Foster environment of customer service Coach and support staff by making self accessible and providing real-time feedback Address performance and hold people accountable Problem identification and analysis; analytical thinking Successful implementation through follow-up and project management Self direction and initiative Demonstrate respect and cultural awareness; effectively manage own reactions Build partnerships and trust through collaboration, active listening, and an openness to new ideas Understand and effectively react/adapt to multiple and competing priorities on the job; use knowledge and expertise to focus on key job outcomes Desired Qualifications Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

Senior Vendor Service Coordinator Starting Salary Range: $53,481 - $64,177 GGRC is looking to hire a Senior Vendor Service Coordinator to coordinates the application and approval process by which agencies and individuals may become vendors of Golden Gate Regional Center in order to provide services to eligible individuals from birth throughout their lives. Core Responsibilities Liason with other region centers and process courtesy vendorization request Review vendor documents and process vendorization input from Community Resource Unit Review documents and process system input for Self-Determination Program (SDP) vendorization Verify and reconcile vendor data for Employment Development Department (EDD) reporting Review and reconcile vendor data for year end IRS 1099 reporting Provide support in processing vendor rate change Serve as lead for audit preparation Conduct complex case review and handle escalation Serve as backup for Supervisor of Vendorization  Vendor Services Interpret regulations and analyze documents to insure compliance with State regulations and Agency policies and practices Review documents and requests from potential vendors, which may include but not limited to individual served by GGRC, family member, individual service provider, group home, profit and non-profit agencies, and public entities, to ensure qualifications of vendor to perform services and meet requirements Interact with the general public over phone, via email, or in person about GGRC vendorization process Provide direction and guidance to GGRC staff on vendorization procedures and practices Research and provide guidance to other GGRC departments and staff on the appropriate usage of vendor service categories, rates and general ledger accounts Contact and correspond with potential vendors and State agencies Create, distribute and process vendor applications Verify background and licensure of potential vendor Analyze rate requests including comparisons to current market rates, previous vendor rates and budgets, rate setting methodology  and projected costs of services and present analysis to Supervisor of Vendorization Records Maintenance Maintain databases (internal database programs and Excel) on regular basis Input and update vendor and rate information on internal databases (including UFS/Sandis System and Excel) according to guidelines Ensure up-to-date and accurate vendor information including periodic review of expiring vendor licenses and contracts Perform electronic filing, filing maintenance, and file purging duties Other Review receipts, invoices, cost estimates, and financial information for accuracy Prepare information for State and external auditors under the guidance of the Supervisor of Vendorization Provide analysis for and compile information for required reports Work successfully within the agency and across departments to maintain high quality services and implement the goals of the regional center. Participate in special projects, and assist with additional duties or tasks, as assigned Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act Requirements Education/Experience 4+ years post-secondary education Bachelor’s Degree in finance, business administration or related field; college degree preferred 4+ years professional experience in financial planning, analysis or business operations Skills Demonstrated analytical skills with a strong business acumen Strong customer service and problem-solving skills Proven ability to work under tight deadlines Strong attention to detail with  ability to perform mathematical calculations and formulas Ability to develop standard business communications, using proper grammar, spelling and punctuation Exceptional oral communication skills including the ability to convey complex information and ideas in a clear, concise and professional manner Ability to operate basic office equipment, including scanners, copiers, faxes, phones Advanced knowledge of Excel ®  and intermediate familiarity with MS Word®, MS PowerPoint®, MS Outlook® or similar software applications Familiarity with Social Work/Case Management philosophies and common practices desired. Competency Traits Problem Solving Initiative Ability to prioritize task Customer service orientation Attention to detail Analytical thinking Organizational ability Time management Collaboration/teamwork Adaptability Desired Qualifications Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

Senior Fiscal Coordinator - Accounts Payable Salary Range: $53,481 - $64,177 The Senior Fiscal Coordinator will process incoming invoices from SDP Vendors in preparation for electronic fund transfers and assist with Operations Accounts Payable process Core responsibilities: Verify details of vendor’s billing information from vendor and make adjustment if needed Generate E/B checks Train FMS providers on how to submit valid invoices Process SDP invoices Educate FMS on our payment cycle and how to reconcile their monthly statements Develop and draft SDP guidance as needed Perform filing, filing maintenance, and file purging duties Ensure that the weekly EFT run is completed on time and without discrepancies Assist with processing and tracking ICF-SPA financial data Assist with DDS Claim process Assist with Operations Accounts Payable process Reconciliation monthly state claim report to General Ledger Analyze, research and collect any possible overpayment Follow up and ensure state law requires documents as backup for payment Prepare manual checks, mail manual and computer-generated checks and invoices with flyers Mail annual 1099 forms Prepare/analyze reports Prepare fund transfer requests and bank transmittals Train new electronic billing and electronic attendance vendors Maintain all individual information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPPA) and the California Lanterman Act Prepare and complete vendors’ audit confirmation letter Prepare tax levy, consignment and audit materials Prepare annual rollover for authorization units Act as back up to Senior Fiscal Coordinator – OPS Accounts Payable and AP Supervisor Other Responsibilities Train new Fiscal Coordinator – Accounts Payable Prepare information for internal audit and state audits Communicate and resolve issues with vendors, staff, and management Interact with and assist other internal units Prepare three fiscal years budget reconciliation after final state claim, identify any discrepancy between reports, and review possible day program overpayment reports to identify actual overpayment for collection Rate Change – Retro payment adjustment to vendor (increase/decrease) Participate in special projects and assist with additional duties or tasks as assigned Requirements Required Qualifications: Education/Experience Bachelor’s Degree or equivalent may be substituted for two years work experience 4+ years professional experience in accounting or related field Competency Traits: Accuracy and Accountability Attention to Detail Provide team with direction and purpose focused on quality, efficiency and client outcomes Successful implementation through follow-up and project management Problem identification and analysis; analytical thinking Self-direction and initiative Flexibility and Adaptability Customer Orientation Ability to Prioritize Organizational ability Time management Collaboration/teamwork Skills: Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner Ability to work with all levels within the organization Ability to operate basic office equipment, including scanners, copiers, faxes, phones Basic familiarity with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software application Knowledge of accounting principles Use of discretion and ability to maintain confidentiality   Desired Qualifications: Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage. 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 10 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education. What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer,