Secretary (North Brunswick)

We are representing a small property management company located in Sherman Oaks specializing in residential properties. Their portfolio consists of approximately 26 properties/1000 units. Job Summary: We are seeking a detail-oriented, highly organized Administrative Assistant to support daily operations in our property management main office. This position plays a key role in ensuring smooth communication between tenants, vendors, property owners, and internal team members. The ideal candidate is proactive, resourceful, and comfortable handling a mix of administrative and property-related tasks. Key Responsibilities:  Serve as the first point of contact for tenant inquiries via phone and email  Schedule and coordinate maintenance requests with vendors and tenants  Maintain digital and paper files for tenants, leases, maintenance records, and vendor contracts  Prepare and send lease agreements, renewals, and notices  Track rent payments and assist with collections or late notice reminders  Order office and property supplies as needed  Support property managers with inspections, move-in/move-out processes, and documentation  Update listings on rental platforms and assist with applicant screening  Perform general office duties such as phones, mail handling, scanning, data entry, and calendar management Requirements:  High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)  1–3 years of administrative or office support experience (property management experience a plus)  Proficiency in Microsoft (Word, Excel, Outlook)  Strong written and verbal communication skills  Ability to multitask and prioritize tasks independently  Excellent organizational and time management skills  Familiarity with property management software (e.g., AppFolio,) is a plus  Customer service-oriented with a professional and friendly demeanor Don't delay! Call today! 310-798-6979 x6901 and/or send resume to amy@azastaffing.com

The Paralegal/Claim Analyst plays a vital role in helping clients recover unclaimed property by managing and analyzing claims from start to finish. This position requires strong analytical and critical thinking skills, attention to detail, and the ability to assess, track, and improve claim outcomes. The Claim Analyst ensures each case is processed accurately, efficiently, and in compliance with regulatory requirements.    Key Responsibilities:  Provide end-to-end case management for all claimants, including initial intake, needs assessment, progress tracking, and case closure.  Review and accurately input all claimant and case data into the CRM system.  Analyze cases to determine eligibility and plan the best approach for recovering assets on behalf of claimants.  Prepare and submit complete and valid documents to state agencies on behalf of clients.  Communicate with claimants through phone, email, or other channels to provide updates and request needed information.  Monitor all active cases, evaluate progress, and identify roadblocks or missing elements to move the claim forward.  Generate weekly or monthly reports summarizing claim activity, performance metrics, and progress for the Return Assets Division.  Maintain detailed records and case notes to ensure accurate tracking of all claimant interactions and case developments.  Identify opportunities to improve claim processing procedures and contribute to the development of internal workflows, documentation, and best practices.  Conduct trend analysis and contribute to the strategic improvement of claim outcomes and departmental performance.  Stay informed on relevant industry practices, regulatory updates, and professional development opportunities.  Support the team and organization by taking ownership of tasks and suggesting solutions that improve efficiency and service quality.  Assist with additional duties and projects as assigned.      Requirements Qualifications:  Strong critical thinking, problem-solving, and organizational skills  Ability to analyze data and make informed decisions  Excellent verbal and written communication  Detail-oriented with a strong commitment to accuracy  Proficiency with CRM systems and Microsoft Office Suite  Experience in claim processing, legal documentation, or financial services preferred  Benefits This is a temp-to-hire position. 20-30 hours a week at a range of $20-30 per hour, depending on experience.

Property Management Experience is highly preferred Free apartment plus a salary of $1,500 to $3,000 a month, depending on the size of the building and level of experience. Duties include: answering the phone, collecting rents, enforcing tenant rules and regulations, coordinating or performing minor, and if able, general maintenance, inspecting maintenance workers and vendors work, answering calls/troubleshooting resident problems, maintaining/cleaning the common areas, preparing notices, marketing vacancies and renting units. Please email your resume for consideration. Thank you. ___________________________________________________________________

Join our dynamic dental practice as a Dental Front Desk professional, where you'll be the friendly face that greets our patients and ensures their experience is exceptional from the moment they walk in. Your organizational skills and customer service expertise will play a critical role in keeping our front desk operations running smoothly. MUST SPEAK CHINESE. We will train the right person. Responsibilities: Greet and check-in patients with a positive attitude Manage appointment scheduling and answer phone calls Handle insurance verification and payment processing Maintain accurate patient records and manage office communications Work closely with the dental team to coordinate patient flow #IND Requirements MUST SPEAK CHINESE Previous experience as a Dental Front Desk is preferred but not required Strong communication and interpersonal skills. Excellent organizational and multitasking abilities. Attention to detail and a commitment to providing quality patient care. Benefits Job Type: Full-time Pay: $22 - $30 per hour based on experience Benefits: 401(k) matching Dental insurance Health insurance Paid time off

Our client, a global management consulting firm, is seeking a Part-Time Staffing Administrative Assistant to support their U.S. Staffing Team through Thanksgiving. This temporary role is 20 hours per week with training onsite in Boston during the first week. After training, the position may transition to fully remote. The onsite schedule is Monday, Wednesday, and Friday. Pay is low $20s/hour. Key Responsibilities * Work in SAP to approve PTO requests and assign consultants to projects. * Maintain and update staffing records accurately. * Assist with reporting and data entry for the Staffing Team. * Support HR-related projects and administrative tasks as needed. Candidate Qualifications * 1-2 years of administrative or office experience; HR support experience a plus. * Strong organizational and communication skills. * Comfortable learning new systems; SAP experience preferred. * Detail-oriented, proactive, and reliable team player. Qualified and interested candidates are encouraged to apply today for immediate consideration. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

The primary responsibility of the Project Coordinator 1 position is to provide a high level of coordination support in a wide variety of areas, partnering with construction project management staff. This role will act as a support to the Project Manager and Assistant Project Manager to ensure accurate and efficient project documentation tracking. The Project Coordinator 1 role will also be responsible for maintaining and controlling the billing process and schedules per contract requirements. Duties and Responsibilities include the following: 1. Assist with project start-ups and close-outs. 2. Provides front desk relief and/or additional administrative support to others to help meet business and staffing needs. 3. Prepares routine correspondence (letters, memos, meeting notes and proposals). 4. Bid Tracking Log - Creating Bid Numbers and Maintaining. 5. Subcontract Checklist. 6. Certificate of Insurance Requirements, Bonds, Billing Requirements. 7. Contractual Requirements (Certified Payroll, OCIP/CCIP, Affidavits). 8. Assist team with requests for project documentation. 9. Create submittal packages from information provided by the Project Manager or Assistant Project Manager. 10. Monthly Lump Sum billings and T & M billings for subcontracts valued $100k-$5M (Including Pay Apps, SOV, Lien Waivers, Certified Payroll). 11. Logging/Tracking but not limited to, insurance, bonding, permits, submittals, RFI's, change orders correspondence, drawings. 12. Provide copies or scans of drawings. 13. Assist with RFI’s. 14. Assist with creating tiered subcontracts, managing compliance, and assisting with change management. 15. Process electrical permits and process plan reviews with supporting documentation. 16. Review specification or client documentation (hard/soft copies) for O&M, O&M warranty vendor requests, create O&M package from information provided by Project Manager or Assistant Project Manager, and coordinate record drawings to submit. 17. Other duties as assigned. Requirements Two or more years of lead administrative experience in electrical construction industry. Will consider candidates with additional years of related administrative  construction experience, in lieu of electrical construction experience. High level of customer service to internal and external customers A high degree of accuracy and attention to detail Experience with Viewpoint Construction Software preferred Must be able to work independently Excellent communications skills (written and verbal) Proficiency at the intermediate or higher level in MS Word and Excel Ability to prioritize and organize workload Handle multiple tasks to successful and on-time completion Benefits Salary range for this position is $55,000-$65,000 annually.  Opportunity for a discretionary year-end bonus. 401k with a 40% employer match (up to federal limit.) Please find more information on our compensation package here. https://ecpowerslife.com/wp-content/uploads/2023/09/EC-Benefit-Summary-Applicants.pdf In addition to significant career growth opportunities, full-time employees enjoy a competitive pay rate, paid holidays and PTO; Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.