Receptionist

Our client is a global investment manager with a multi-strategy platform that combines quantitative, fundamental, and volatility-driven approaches. By leveraging advanced technology and risk management, the platform is designed to deliver consistent results across changing market conditions. Responsibilities: Oversee and manage the office and serve as the lead point of contact Maintain smooth day-to-day operations Coordinate with contractors, vendors, and internal stakeholders on projects and office needs Provide support to additional office locations as needed Manage facilities responsibilities such as infrastructure, supplies, and maintenance Act as the operational liaison to leadership

Are you looking for a career opportunity, one that gives you the ability to learn and grow with a well-established company? Are you looking for something different, working with plants and flowers, and the people who care for them? Everde Growers is a leader within the horticulture industry with a true coast-to-coast footprint consisting of over 6,700 acres in production encompassing 15 farm locations throughout Texas, Florida, California, and Oregon. Our superior growing methods and pruning practices ensure consistent high quality and availability. Our inventory mix includes trees, shrubs, perennials, palms, grasses, succulents, tropical, fruit, and many other items. Reporting to the Distribution Manager, we are seeking a Dispatcher to join our team at our Forest Grove location at Forest Grove, Oregon. You will use your outstanding organizational and communication skills to assist with routing orders and getting them properly set up and ready to leave the loading dock. Your duties will include: - Routing loads and entering into Oracle - Working with carriers to book loads and monitoring deliveries - Assisting with budgeting, and staying on track - Assisting with ordering shipping supplies as needed - Overseeing paperwork flow, from making a load to running the PODs - Checking in drivers, going over load paperwork with them, checking them out with the load - Overseeing and managing DMV licenses, tags, registrations, etc. on vehicles as needed - Maintaining all DOT & DMV driver and equipment files, including driver logs, trip reports, pre- and post-trip inspections, rental equipment reports, and issue chain of custody forms to drivers for drug/alcohol testing - Assisting other departments as needed Qualifications - High school diploma or general education degree (GED), - Ability to read/write English; ability to communicate in English - Bilingual Spanish a strong plus - At least one year experience working in a team environment - Have a basic knowledge of geography of the lower 48 states a strong plus - Excellent phone skills - Availability to work extra hours and/or weekends

Our professional property management company is seeking a detail-oriented and motivated administrative support specialist with customer service skills to join a residential property management team serving the Pacific Northwest. This role is ideal for an individual with strong customer service skills, organizational ability, and a commitment to professional growth within the property management industry. Key Responsibilities • Serve as a primary point of contact for managers, vendors, and other field staff by responding promptly to phone calls and emails. • Provide effective tenant support and ensure concerns are addressed professionally. • Accurately process and record rental payments within the company’s accounting systems. • Manage resident billing, utility reimbursements, and adjustments to charges. • Review, track, and prepare proposals for operating and capital expense projects. • Organize and prioritize tasks assigned by the management team to ensure efficient operations. • Oversee and coordinate capital improvement and repair projects to completion, ensuring adherence to budget and schedule. • Support training and communication with on-site staff to maintain operational standards, including report writing to senior staff. Qualifications • Strong interpersonal and customer service skills, particularly in email and over the phone. • Proficiency in Microsoft Office, particularly Excel and Word as well as basic office computer literacy. • Basic knowledge of accounting practices and property management systems. • Excellent organizational and task management ability. • Demonstrated ability to work collaboratively within a professional team environment. • Problem-solving skills with a focus on practical, timely resolution. Compensation & Benefits • Competitive salary package. • Career advancement opportunities within a locally grown firm. • Comprehensive training and professional development support. • Collaborative and supportive work environment. Application Process • Qualified candidates are invited to submit a resume and cover letter outlining relevant skills, experience, and training they feel would help them succeed in the position. Additional Information • Credit and background checks will be conducted at no cost to applicants.

Our client, a private investment firm, is seeking a Recruitment Coordinator to join their organization. The hours are 9:00am - 5:30/6:00pm and the role is hybrid with four days in office and one remote (with flexibility). Responsibilities: * Schedule high-volume interviews and coordinate candidate logistics across multiple offices * Manage recruiting trackers, input feedback into Workday, and assist with expenses and reporting * Support super days, including logistics, ordering meals, and greeting candidates * Assist with candidate assessments, including administering model tests * Help plan and execute marketing/recruiting events (RSVP lists, name tags, logistics) * Provide ad hoc project support in Excel and PowerPoint as needed Qualifications: * Bachelor's degree required * 1-3+ years of administrative or recruiting coordination experience; financial services experience preferred * Strong proficiency in Outlook and Excel; PowerPoint skills helpful * Workday experience strongly preferred * Highly detail-oriented, organized, and proactive with a "no task too small" mentality * Strong communication skills and ability to work collaboratively in a team environment Compensation/Benefits: * Up to 90K base salary + bonus * Generous PTO package * Medical, dental, and vision plans * 401K with match * Hybrid schedule with additional remote flexibility during August and December Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Description: Administrative Assistant - Commerical Flooring Company Position Overview: As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of the company. Your primary responsibility will be to provide administrative and clerical support to the management team, sales staff, and other employees. Your organizational skills, attention to detail, and ability to multitask will contribute to the smooth functioning of the company. Key Responsibilities: 1. General Administrative Support: • Greet and assist visitors/vendors, answer and direct phone calls, and respond to inquiries promptly and professionally. • Maintain a tidy, stocked and organized office environment (kitchen, restrooms, lobby, library, supply closet, etc.). • Assist with basic IT needs. 2. Data Management and Documentation: • Organize and maintain physical and digital files, ensuring accuracy, confidentiality, and easy retrieval. • Prepare and distribute reports, presentations, and other relevant documentation as required. 3. Accounting and Financial Support: • Assist with bookkeeping tasks in QuickBooks, such as entering estimates, change orders and REQs. • Assist with collection process. • Review monthly Starnet report, and upload missing invoices. 4. Office Coordination and Miscellaneous Tasks: • Coordinate and support company events, meetings, and trainings. • Maintain subcontractor insurance and compliance documentation. • Maintain city business licenses. • Perform general office tasks, including filing, scanning, and photocopying documents. • Assist with fleet maintenance pick-up/drop-off. • Assist with warehouse operations. • Support other departments as needed and undertake additional tasks or projects as assigned. Qualifications and Skills: • High school diploma or equivalent; additional education or certification in office administration is a plus. • Clean DMV record - Able to pass MVR check • Able to pass E-Verify background check. • IT knowledge/skills. • Proven experience as an administrative assistant or in a similar role. • Proficient in Microsoft Outlook/Word/Excel/PowerPoint, and QuickBooks. • Excellent organizational skills with the ability to prioritize tasks and meet deadlines. • Strong attention to detail and accuracy in data entry and documentation. • Excellent communication skills, both written and verbal, with a professional and courteous demeanor. • Ability to work effectively in a team environment and collaborate with colleagues at all levels. • Familiarity with accounting principles and basic bookkeeping tasks. • Knowledge of the commercial flooring industry or related construction field is a plus. • Forklift experience/certification a plus. Location and Hours: • Livermore, CA • Monday-Friday, 8am-4:30pm Compensation and Benefits: • $25-$30/hr DOE • Paid Vacation, Sick Time & Holidays (after 90 days) • Full Medical, Dental & Vision • 401(k) + 4% Company Match To be considered, please reply with your resume.

Are you friendly, organized, and customer-focused? We are looking for a professional Receptionist to join our dynamic insurance office. Great team, fun environment and lots of upward mobility. Full or part time, flexible work schedules. Offices in Palo Alto or San Jose. In office required, hybrid possible following training.