Receptionist (new york city: manhattan)

Our client, a non-profit located in Midtown, Manhattan, is seeking to hire a Temporary Administrative Assistant to support the Marketing team. The person in this role will report to and take direction from the Lead Executive Assistant. This position is a hybrid position that will last for at least 6 months; the hours are 9:00am - 5:00pm with a one-hour lunch. Responsibilities: Provide senior managers with timely, proactive, high-quality administrative support, such as: Managing complex calendars, scheduling internal and external appointments, meetings and calls. Making travel plans, reservations and arrangements. Sorting and prioritizing mail, taking phone messages, returning calls, and responding to email. Preparing monthly expense reports and administrative check requests; processing expense/check requests for consultants, vendors and others. Drafting, editing and proofreading contracts, presentations, correspondence and other materials in Microsoft Outlook, Word, Excel, and PowerPoint. Provide general administrative support, including copying, filing, record keeping, and back-up coverage for other assistants. Support research, data management and reporting needs. This includes database queries, contact management, metrics tracking, maintaining a pipeline of prospective investees, and transcribing notes from meetings. Support internal and external meetings and events which may include: scheduling; engaging with investees, consultants, and vendors as needed; managing onsite or offsite conference room reservations, catering, meeting materials, and audio-visual requirements; ensure video/conference call lines are reserved, helping to set up and reposition furniture. Provide similar support for larger off-site events as needed. Support the production and conveyance of materials for internal and external meetings, including preparing agendas, drafting and revising documents, compiling materials into PDF format and creating hard-copy binders for distribution. Take on short-term administrative projects as directed. Qualifications: Aligned with the organization's mission core values including a commitment to racial equity, diversity and inclusion. At least two years of administrative assistant experience A quick study with excellent administrative and organizational skills, including attention to detail and ability to manage and prioritize multiple tasks, meet deadlines, and work independently as well as with a team. A helpful thought partner able to integrate work across multiple areas, suggest process improvements, and take charge of assigned activities. Sound judgment, including the ability to use and show discretion, make sometimes difficult decisions independently and effectively problem solve. Excellent communications skills, including writing, proofreading, presenting in group settings, and communicating effectively in person, electronically or by phone. Outstanding interpersonal skills with a professional and genial demeanor, and the ability to work with people with different backgrounds and experiences. Strong computer skills, including the ability to learn new software quickly, and experience with the following or similar tools: Microsoft Word, Excel, and PowerPoint; experience with merges, tables, track changes and document review, document formatting and layout; Microsoft Outlook, including calendars, meeting scheduling and invites, distribution groups; Asana; internet research; and experience integrating various technology tools. Hourly rate: $35/hr Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Position: Assistant Project Manager needed for a construction company. Location: Santa Clara, Schedule: Full-Time, Flexible. Duties: 1. Assist Project Manager by overseeing construction projects on site. 2. Make sure projects get completed in a timely manner and on budget. 3. Coordinate subcontractors. 4. Resolve any problems that come up. Requirements: 1. Must have experience in the construction field. 2. Quality control with subcontractors. 3. Must be organized, energetic, and very detail oriented. 4. Great customer service skills. 5. Bilingual Spanish, preferred. 6. Must have a car/driver’s license. Compensation: $25 per hour plus bonuses. If interested, please email resume to: Aerecruitingla@gmail.com

We are looking for a detail-oriented and proactive Office Administrator to support daily operations at our Cupertino office. This role involves handling front-line customer service, scheduling, document preparation, and general office management. You’ll also assist with company events, meetings, and promotional activities — making sure things run smoothly behind the scenes. The ideal candidate has strong computer literacy (Microsoft Office, email, and collaboration tools), excellent verbal communication skills, and the ability to juggle multiple priorities with professionalism. A supportive, team-oriented attitude — and a good sense of humor — are key to thriving in our workplace. Previous office administration or customer service experience is preferred, but we welcome applicants with the right skill set and drive to learn.

🔴 Construction Office Admin – Residential Construction (Bay Area) We are a high-end residential construction firm with projects throughout the Bay Area, seeking a sharp, highly organized, and detail-oriented Construction Office Admin to support our management team. This role is essential in keeping communication smooth and schedules on track. Responsibilities: Respond to client emails promptly and professionally. Manage and maintain the company calendar, including meetings, inspections, and deadlines. Provide timely reminders to team members and flag scheduling conflicts before they become issues. Support daily operations by carrying out additional responsibilities as assigned. Qualifications: Exceptional attention to detail and ability to stay sharp under pressure. Strong written and verbal communication skills. Highly organized, dependable, and proactive. Previous administrative or office support experience preferred. Proficiency with Gmail and Google Calendar required.

Responsibilities: Assist customers through the process of auto body repair. Conduct vehicle damage inspections and prepare estimate of cost of repairs. Skills: Great customer service. Detailed record keeping. Great communication. Working knowledge of CCC Estimating Systems a must. Experience: Minimum 5 years experience in a production body shop.

Hello, This is a full-time, in-office position only. We continue to expand and are now looking for someone who: - Has experience in loan servicing or banking, mortgages, escrow industry, etc. - Willing to work in the office full-time, 40 hours a week (NOT a remote position!). - Genuinely happy & cheerful in life. - Innately responsible and truly cares about delivering high-quality results & service. - Comfortable speaking with clients and skillfully addressing any uncomfortable issues that may arise. - Is happy to deal with administrative duties including excels, database updates, filling out forms, tracing back information as needed, etc. - Has expertise in the field of mortgage/loan servicing. - Values being part of a team that finds joy in their work, takes pride in providing excellent customer service, collaborates closely and is focused on expanding the company’s successes & growth. If you have the above qualities and skills, I invite you to apply to join our team as the Loan Servicing Specialist! :-) Pay Rate: $27 - $29 an hour, depending on experience and proven production. About This Role: The Loan Servicing Specialist is responsible for overseeing part of our portfolio of loans, by closely coordinating with the current Servicing Administrator and working with the external sub-servicing teams. This position covers a variety of duties including timely processing of any NOD accounts, monitoring and handling of Lender placed insurance, monitoring property taxes, maintaining customer accounts, handling of non-paying borrowers, and providing excellent customer service. This role requires strong analytical skills, attention to detail, genuine care & responsibility, and the ability to work effectively with clients - which includes both Private Lenders and Borrowers, as well as internal & external team members. Training: We have a good training process to groove you into your responsibilities. Qualifications: · Minimally 1-2 years experience in the field of Loan Servicing ideally, otherwise Loan Processing, Escrow/Title or mortgage industries. · Has a responsible attitude and genuinely cares about producing high quality results. · Problem-solving abilities and attention to detail. · Proficient in Microsoft Office Suite (excel, word docs, outlook email platform, etc.). · Comfortability with calling clients and potentially discussing life & financial difficulties. Key Duties Include: 1. Delinquency Tracking & Default Management. 2. Smoothly handling both borrower and Lender Inquiries. 3. Account resolution such as overseeing overdue loan payments, monitoring property taxes and insurance, ensuring compliance is maintained on all servicing procedures, etc 4. Record Keeping, Document & Required Reporting Preparation. 5. All databases and loan servicing hard copy files maintained current. Hours: This position is In Office Only – It Is NOT a remote position or hybrid. Full-time, 40-hour week from 8:30 am to 4:30 pm with a paid 30 min lunch break, and 2 available 10-min breaks during the day, Monday – Friday. Language Skills: Must speak English. Proficiency in written and verbal communication skills in English is essential. Must be understanding and empathetic in the most sensitive situations, handling borrowers with class and dignity. The ability to convey complex ideas clearly and concisely, as well as to adapt communication styles to different audiences (internal and public facing) is critical for ensuring successful collaboration. Physical Requirements: Ability to sit and stand for extended periods. Capability to lift and carry up to 25 pounds. Work Environment: Shared work environment. Non-Exempt position Details of each of the above duties are as follows: Account Management 1. Account Maintenance: Perform routine updates and adjustments to loan accounts to ensure accuracy in terms of payment schedules, interest rates, and balance adjustments. 2. Payment Processing: Overseeing payments received from borrowers, including setting up and managing automatic payment systems. 3. Borrower & Lender Inquiries: Respond to inquiries from borrowers and/or lenders regarding their loan status, payment issues, and any other concerns they might have. 4. Issue Resolution: Address and resolve any issues or discrepancies in loan accounts, ensuring prompt and accurate resolutions. 5. Communication & Coordination: Liaise with other departments (Processing, collections, compliance, Escrow, Insurance Agents, etc.) to ensure cohesive operations and effective communication regarding loan servicing matters. 6. Delinquency Tracking: Monitor loans for signs of delinquency and take appropriate action according to company policies. 7. Default Management: Coordinate efforts with the collections team for loans in default, facilitating recovery strategies and maintaining communication with affected borrowers. Document Management, Compliance and Reporting 1. Record Keeping: Maintain accurate and up-to-date records of all transactions & communications. 2. Document Preparation & Review: Prepare & review loan-related documents, such a release letters, payoff statements, set up forms, etc 3. Regulatory Compliance: Ensure all loan servicing activities comply with relevant laws & regulations. 4. Reporting: Assist in the preparation of reports related to loan servicing activities, 5. compliance audits, and portfolio analysis. Continuous Improvement Training and Development: Participate in training sessions to stay updated on new servicing technologies, compliance requirements, and best practices in loan servicing and administration. Contact: Ready to join an up-beat team who’s passionate about providing exceptional servicing to clients? Apply today and become part of a team that values innovation, collaboration, and excellence!