Receptionist

Our client, a well known insurance company, located in midtown Manhattan, is seeking a Temporary to Permanent Executive Assistant to support their Chief Underwriting Officer. The hours are from 8:30am-5pm with flexibility as needed on a 5 day in office schedule. This role is a great opportunity for someone who is looking to join an established company that is also growing! Responsibilities: Manage calendars and scheduling of CUO Coordinate both domestic and international travel Assist with technical support as needed Handle expenses Ad hoc duties as needed Qualifications: Bachelor's degree is preferred 3+ years of experience as an executive assistant out of a financial services environment High attention to detail No task too big or small mentality Professional, discreet, and flexible Tech savvy overall Compensation/Benefits: DOE, up to 110k, hourly in line + benefits when perm Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Small private equity company located in Midtown East, Manhattan, is seeking to hire a Temporary Executive Assistant to support the firm's two Co-Presidents (the "Senior Executives"). This position requires a commitment of at least 60 days, with potential to extend or convert permanently for the right candidate. This position requires 4 days in the office with one day remote from the hours of 8am-5pm but requires reachability after-hours and on weekends (paid OT while temp). The Executive Assistant is responsible for supporting the Senior Executives in a variety of ways, including both professional and personal (heavier on the personal side for both): time and calendar management, meeting preparation, travel planning and assistance, mail merges, database management, presentation preparation, assistance with special projects and serving as a "gatekeeper". A successful candidate is professional in demeanor, able to manage multiple projects simultaneously without becoming flustered, highly-detail oriented, proactive, and friendly. This role requires superb judgment, discretion and the ability to work calmly under pressure, while ensuring all responsibilities are successfully met. Pay rate up to $60/hour for temp candidates. Responsibilities Include (but are not limited to): Managing the Senior Executives' calendars, including for business meetings, calls, travel and social activities, including events that intersect with business priorities Planning and coordinating travel including air travel (commercial and private), hotels, ground transportation, itineraries and prep materials for related meetings when needed Working with the Senior Executives to develop monthly Board meeting schedules (a mix of in-person and virtual) Preparing and managing the Senior Executives' expense reports Fielding phone calls, emails and messages and delivering accordingly Ensuring the advance delivery of briefing materials for meetings, as needed Preparing and coordinating correspondence Assisting with personal issues and scheduling / initiatives such as a memberships, partnerships, and concierge services as necessary Updating Salesforce.com databases for transactions, investors and investment banking relationships Managing mail merge activities for investor communications Assisting in PowerPoint presentation preparation Providing project management assistance on an ad hoc basis Maintaining a sense of urgency with a calm and a positive attitude Requirements Minimum 5 years' relevant experience in a professional setting Bachelor's Degree preferred Willingness to work 8 am to 5 pm daily and to be available from home occasionally on nights and weekends to ensure travel has gone smoothly/shipments have been delivered, etc. Must have experience booking private travel. Excellent organizational and multitasking skills Strong written and verbal communications skills Ability to make decisions based on sound judgment and good critical thinking skills Ability to work independently in an effective and efficient manner; a self-sufficient, quick learner Highly professional and able to maintain tact and confidentiality at all times Excellent interpersonal skills and ability to work collaboratively with others Sensitivity and respect for Senior Executives different work styles, and needs Superior written and verbal communications skills Desire to be a team-player and foster a positive company culture; a sense of teamwork and community High degree of facility with Microsoft ExcelTM, WordTM and PowerPointTM Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a private equity firm, is seeking an Executive Assistant to support the Industrials team within their organization. The hours are 9:00am - 5:30pm with slight flexibility as needed. This role is hybrid with four days in office in Manhattan, and a work-from-home day on Fridays! Responsibilities: * Provide administrative support to a team of investment professionals, including Partners and Associates * Manage complex calendars and schedule internal/external meetings with multiple stakeholders * Coordinate domestic and international travel, car bookings, and private plane reservations as needed * Submit and track expense reports accurately and in a timely manner * Assist with logistics for performance reviews, portfolio company board meetings, and team events * Prepare and distribute meeting materials; maintain discretion with confidential information Qualifications: * 5+ years of Executive Assistant experience, with at least 1-2+ years in finance preferred * Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) * Bachelor's degree required * Experience managing complex calendar, travel, and expense needs * Collaborative team player with strong communication and organizational skills * Proactive, detail-oriented, and able to manage shifting priorities Compensation/Benefits: * Up to $140K base salary plus bonus * Full medical, dental, and vision coverage * 401K with match * Generous PTO * Free daily lunch Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Terpsichorean Dance Studio in Bend is looking for part-time receptionist/assistant. Days/hours needed are Monday-Thursday 3:00-6:30pm. The ideal candidate is reliable, punctual and excited to work in a kid-friendly dance studio environment. Knowledge of dance is helpful, but not an absolute requirement. Responsibilities include greeting students and parents, assisting with administrative duties, answering phones/e-mails, customer service and some light cleaning. E-mail resumé to the address shown.

Welcome to the Aviation Industry! As the first point of contact for Service Scheduling, exceptional customer service and accurate follow-through is key to success in this role. You will work closely with multiple departments, coordinating Aviation Maintenance, Avionics and Repair services, with purchasing and finance. Your Customer Relationship includes initial scheduling, service needs updates and invoicing. You should be comfortable with phone and email communication. You will also provide office support to the team as necessary. We require a high school diploma and 1-3 years in a customer service position. Automotive service writing or Aviation experience is a plus but not required. We are willing to train the right candidate. This is a newly created dynamic position in a quickly growing company. The faint of heart need not apply. Wages dependent upon experience. If you are interested in an exciting new opportunity, we want to hear from you. Please send your resume and references for consideration.

Design. People. Trust. We’re seeking an Accounting & Administrative Specialist to serve as the go-to resource for our Bend office. In this role, you’ll provide vital administrative and accounting support while collaborating closely with colleagues in both our Bend and Portland offices. From greeting clients and coordinating office logistics to managing vendor invoices and supporting billing processes, you’ll be a trusted partner to our teams, vendors, and clients. This is a part-time 32 hour/week position. This is a dynamic role for someone who thrives on variety, values accuracy and attention to detail, and enjoys being at the center of activity in a collaborative environment. WHAT YOU’LL DO: ADMINISTRATIVE - Welcome and assist clients, process mail, shipping, and general front office duties - Be the point of contact for office facility services vendors - Coordinate office logistics, including light upkeep of kitchen and conference rooms - Schedule staff stays at the company apartment and make travel arrangements (airfare, hotels, car rentals) - Make arrangements for in-house general staff luncheons and client meetings - Maintain and order office and kitchen supplies - Organize and coordinate lunch-and-learns and interiors library updates with product representatives - Record meeting notes for project teams - Support Portland administrative staff as needed ACCOUNTING & BILLING - Code and enter overhead vendor invoices into accounting software - Enter and maintain vendor records in alignment with company standards - Process consultant payment requests - Assist with recording expense reports and maintaining mileage logs - Support billing staff with tasks such as certificate of insurance requests and project closeouts - Scan, file, and upload invoices, receipts, W-9s, and contract documents into accounting software WHAT WE OFFER: We believe that people do their best work when they feel valued, supported, and inspired. At LRS, you'll find: - Schedule flexibility: work where you thrive; in a mix of hybrid and in-office options - Competitive compensation with annual reviews and advancement opportunities - Comprehensive benefits, including medical, dental, vision, and FSA plans - 401(k) with employer match to support your financial future - Generous paid time off and seven annual paid holidays - Support for licensure, certification, and continuing education to help you grow - Collaborative, inclusive culture that values mentorship, balance, and equity A meaningful role in a firm that has been named an Oregonian Top Workplace annually since 2016. We are a majority women-owned firm with certification from the WBENC. We are also the recipient of the Just label from the ILFI. This label represents our commitment to transparency, social justice, and equity. WHY LRS? We’re a team of problem solvers and creative thinkers who believe design is about people first. We don’t just create beautiful environments - we create spaces that connect, support, and inspire. Our values of lead, rise, and succeed drive everything we do. We’re here for the long term, and we’re looking for people who want to grow with us. Follow us on Instagram @lrsarchitects to get a glimpse of our work and culture. APPLY NOW: If you're ready to lead with integrity and design with purpose, we'd love to meet you. Apply online at: https://lrsarchitects.com/workwithus WHAT YOU’LL BRING: - Associate’s degree in accounting or related field preferred - Minimum of two years’ experience in office administration and accounting support - Ability to work independently with minimal supervision - Strong interpersonal skills and ability to work with a diversity of people - Commitment to confidentiality and professionalism in handling sensitive records - Availability to work Monday–Friday, 8:00am–5:00pm, with occasional overtime during peak periods SKILLS AND EXPERIENCE WE VALUE: - Proficiency in Microsoft Office (Excel, Word, Outlook) - Working knowledge of project management and accounting software (Deltek Ajera experience a plus) - Strong organizational skills with the ability to manage multiple priorities and deadlines - Excellent written and verbal communication skills - Proficient attention to detail and accuracy in data entry - Time management and follow-through skills with the ability to respond quickly and accurately to requests - Basic editing and proofreading skills