Office Administrator (Ashland)

The St. Laurent Group is an investment and property management firm focused on commercial real estate, banking, public and private equities, alternative assets, ranching, and wine production. The firm is small and family-owned, with a consistent presence in the northwest since the 1980’s. Our main office is in Vancouver, Washington, with ancillary operations in Medford, Oregon. JOB OVERVIEW: Administrative Assistant to support the day-to-day functioning of our main office. This would be a role with varied tasks, inside and outside of the office. General responsibilities would include (1) office organization and resource management: mail handling, paperwork filing, expense tracking, IT management, supply sourcing, production of marketing materials, maintenance of records and filing systems, coordinating with staff and vendors, and assisting with special projects; and (2) variable out-of-office operational support work: real estate oversight, resource sourcing and procurement, assorted errands, and local travel to ranch/agricultural activities in southern Oregon. Ownership plans on allocating time and resources to training. Ideal candidate would display motivation and focus to steadily grow into a more operational role in the firm, with increased management responsibilities. QUALIFICATIONS: • Proficient in Microsoft Office applications (Word, Outlook, Excel, PowerPoint). • Tech-savvy with the ability to troubleshoot basic IT issues. • Strong communication and writing skills. • Proactive, resourceful, self-motivated team player with a positive attitude. REQUIREMENTS: • Bachelor’s degree. • Valid driver’s license and reliable transportation. • Must pass a background check prior to employment.

In search of a Scheduling coordinator for a busy General Contracting company with a strong scheduling background. Qualifications: MUST be extremely proficient with Outlook calendar Have a great Attention to detail General knowledge of the Portland Metro/Vancouver area Strong Excel experience Intermediate internet knowledge Basic Quick book skills Impeccable attendance and punctuality record Well organized with the ability to prioritize and multi-task daily duties Handle multiple calls daily – Excellent communication skills Must know how to adapt quickly and make changes throughout the day Be capable of handling a fast-paced environment Duties would include, but not limited to: Answering phones calls and emails Routing and compiling the daily schedule for 20 installers Creating work and service orders for upcoming projects Prioritizing warranties and services Communicating with supers and customers throughout the day Confirming the schedule for the next day Pulling paperwork for production Other scheduling needs as they arise Job Type: Full-time

Introduction We are seeking an organized, proactive, and agile Operations Assistant to join our team and provide critical administrative and operational support to the Director of Operations. In this dynamic role, you will be instrumental in ensuring the smooth and efficient execution of daily business activities. The ideal candidate is a proactive problem-solver with excellent organizational and communication skills. As a key member of our team, you will also be cross trained to assist the Client Services team as a Client Concierge. This will involve serving as a front-line point of contact for both prospective and current clients, playing a vital part in our firm's commitment to exceptional customer service. About Us We are a boutique law firm specializing in estate planning and estate settlement. Our mission is to provide outstanding service to both our clients and our team. We believe that by thoughtfully supporting our internal team, we can better serve our client family. Technically, our work involves the proper and thoughtful transfer of property and financial resources before and after death. Emotionally, it’s about helping people focus on what truly matters in life. Key Responsibilities • Coordinate projects and track deadlines. • Manage company data, reports, and metrics. • Handle all internal and external inquiries. • Assist the Director of Operations with administrative duties. • Help develop and implement new procedures to make work more efficient. • Assist the Client Services team with their daily tasks. Ideal Candidate You will thrive in this position if you are: • Comfortable with a variety of tasks, viewing each as an opportunity to grow. • Passionate about supporting and empowering a team by increasing their efficiency. • Driven by a desire to learn and master new skills. • Naturally attentive to detail and committed to accuracy. • Equally effective when working independently or collaborating with others. • Coordinate projects and track deadlines. • Manage company data, reports, and metrics. • Handle all internal and external inquiries. • Assist the Director of Operations with administrative duties. • Help develop and implement new procedures to make work more efficient. • Assist the Client Services team with their daily tasks. Compensation & Benefits • Schedule: Full-time, in-person at our Vancouver, WA office. • Hourly Rate: $22–$28, depending on experience. • Growth: Opportunities for mentorship and advancement. • Development: Dedicated budget for professional and personal development. • Insurance: Health (Kaiser), dental, vision, life, and long-term disability. • Paid Time Off: 29 days in the first year (9 federal holidays, 10 firm closure days, and 10 floating days). • Retirement: Industry-leading 401(k) with 4% company match. How to Apply To apply, please email a brief message introducing yourself along the following documents in PDF format to jobs@nwlegacylaw.com: • Cover letter, and • Resume.

Guardian has an immediate need for a Office Hospitality Coordinator to join our experienced and committed team at Guardian! Guardian has an opportunity for a Full-Time Office Hospitality Coordinator to join our team! At our newly reimagined headquarters on NW 23rd, we’re creating more than just an office, we’re building a place people want to be. Designed with care and intention, the space blends timeless architecture, natural light, curated finishes, and inviting gathering areas. The Office Hospitality Coordinator brings this environment to life. In this role, you’ll provide daily hospitality for our team and guests, offering high-quality coffee and beverages, keeping the kitchen and shared areas clean and stocked, and ensuring the space feels welcoming and cared for throughout the day. You’ll also support catered events, light food and beverage service, and vendor coordination, playing an essential part in how our team experiences the workplace. This is a great opportunity for someone who enjoys creating a positive atmosphere, takes pride in presentation and cleanliness, and has a natural sense of service. You’ll help set the tone for a professional, energized, warm, and engaging people-first environment. Schedule: 36 + hours / week; Monday - Friday, 8AM-4PM. Compensation: $24.00 - $26.00 / hr DOE + benefits! Benefits: 30 - 40 hrs/week: Medical/Vision/Prescription Insurance, Dental Insurance, Medical/Dependent Care FSA, Life/AD&D Insurance, Employer-matched 401-K, 10 days of Vacation Time per year, 1 hour of Sick Time for every 30 hours worked, 7 Paid Holidays + 1 Birthday Holiday, Employee Assistance Program. Guardian provides a culture in which employees are encouraged to learn new skills and develop their existing strengths. Upward mobility is a reality here! We provide ample training and opportunity for anyone who desires to take their property management career to the next level! Qualification Requirements: The following qualifications represent the ideal combination of skills, experience, and attributes for success in this role: High school diploma or GED required. Oregon Food Handler Card. Visit: https://foodhandlercard.multco.us/ Minimum of 2 years of experience in hospitality, food service, boutique retail, or luxury office settings. Comfortable with basic coffee and beverage preparation, or willing and eager to be trained. Exceptional attention to detail, cleanliness, and overall presentation. Excellent communication and customer service skills. Quick learner with the ability to adapt in a dynamic environment. Dependable, proactive, warm, and engaging presence. Enjoys working in a refined, thoughtfully designed space and takes pride in creating a welcoming experience for others. CLICK HERE TO LEARN MORE ABOUT THIS POSITION AND APPLY TODAY! Who We Are Guardian is on a mission to provide the highest level of sophistication, experience, and value in the multifamily industry. We don't shy away from complex situations and thrive in the intricacies of the industry and market. We are a customer-focused team committed to supporting and lifting communities in the Pacific Northwest. What We Do Focused on serving the Pacific Northwest, our vertically-integrated business model drives efficiencies, growth, and success. Our understanding of a diverse set of assets keeps us sharp, and our institutional-quality operating platform ensures we exceed our residents’ and partners’ expectations. Learn more about Guardian here! This institution is an equal opportunity provider and employer.

Job Title: Association Administrator Job Type: Full-time Pay: $21-$25 per hour Schedule: Monday-Friday, 8:00 am - 5:00 pm (Flexible schedule available after 90 days) Why You Should Join AMS: Endless Growth Join the fastest-growing HOA company in the Pacific Northwest with unlimited opportunities for advancement, including roles like Association Business Manager. A Fresh Start We provide the tools and training you need to excel, whether you’re experienced or new to HOA management. Supportive Culture Be part of an inclusive, positive environment focused on your growth and success. Give Back After 90 days, earn paid volunteer hours to participate in TMG Cares and make a difference in the community. What You'll Do as an Association Administrator: Engage with a High-Energy Team: Communicate with vendors, owners, and board members through phone and email, keeping things running smoothly and efficiently. Manage Crucial Operations: Proofread, edit, and process correspondence and mailings for multiple associations, ensuring accuracy and timeliness. Coordinate Projects & Contractors: Obtain bids, create work orders, and assist in overseeing projects with landscapers, pool managers, maintenance staff, and other service providers. Ensure Seamless Operations: Manage board and owner meeting reservations, locations, and logistics, with opportunities to attend virtual meetings. Track Key Data: Maintain reports, inventories, and reference lists, ensuring all data is accurate and up to date in our system. Document and Organize: Track daily communications and log time effectively to keep everything organized. What We Offer: Competitive Salary – Earn between $21-$25 per hour, with opportunities for growth and raises. Comprehensive Benefits Package: Choose from two medical plan options, with AMS covering 70% of your premiums. Plus, enjoy 75% employer contribution for vision and dental plans. Paid Time Off: 10 days of vacation annually, sick leave (1 hour for every 30 hours worked), and 10 paid holidays each year. Career Development & Training: Access exceptional resources and support to help you advance in your career and achieve your professional goals. Life Insurance: Receive a $25,000 company-paid life insurance policy. 401(k) Plan: Start building your future with a 401(k) plan and discretionary annual company match after 6 months. Education Reimbursement: We’ll invest in your future with $500 annually for certifications and accreditations. Voluntary Benefits: Additional benefits including AFLAC, flexible spending, short-term disability, and more. Ready to Take Your Career to the Next Level? If you're looking for an exciting opportunity to grow, make a difference, and be part of an incredible team, we want to hear from you! Apply now and join a company that values your contributions and supports your success every step of the way.

The Tollgate Inn Restaurant & Bakery is looking for a competent Bookkeeper and Office Manager to help facilitate its daily financial and administrative tasks. Our company is a leader in the food and beverage services in Sandy Oregon. We work hard to provide our customers and employees with the quality products, integrity and professionalism they deserve. Qualifications - Experience with Quick Books - Proficient in Microsoft excel - Good writing skills - Solid interpersonal Skills - Detail-oriented Responsibilities - Maintain company's books on QuickBooks - Process company's account payables and receivables - Entry and verification of daily sales - Processing of Payroll - Reconciling accounts - Coordination of company policies and procedures Benefits - Great working conditions - Competitive wages - Paid time off - Workplace perks such as food/coffee - Expected hours: 30 – 40 per week - $20-$28 hour depending on experience