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Executive Assistant

$90,000-100,000/year

Brown Harris Stevens Residential Sales, LLC

New York, NY, USA

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Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions. We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must. As Executive Assistant, you will: ·         Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as Louise. ·         Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments. ·         Assist in the preparation and organization of meetings and client reports. ·         Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc. ·         Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze. ·         Collaborate with various teams members to facilitate cross-functional communication and deal flow. ·         Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day. ·         Handle confidential and sensitive information with discretion. ·         Occasionally travel to various Manhattan locations as needed. Requirements Requirements: ·         5+ years of experience as an executive assistant, administrative assistant or similar role within real estate. ·         Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions. ·         Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze). ·         Strong organizational and time management skills. ·         Proven problem-solving skills and excellent verbal/written communication skills. ·         Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively. ·         Proactive work attitude. ·         New York Real Estate License. Benefits This role provides healthcare, dental, vision, and paid time off. Hours are 9:00am-6:00pm The salary range for this role is $90,000-$100,000 Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.

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New York, NY, USA
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