FRONT DESK OFFICE ASSISTANT -BILINGUAL (EAST ELMHURST)

Join our tight-knit team working together in a local textile warehouse that ships all over the world. As a small business, each team member’s attitude and ability matter, so be ready to show up on time, enjoy a great work environment, and put in a full day. Requirements: Full Time (40 hours /wk), Mid-October through December 2025 Must be available for some holiday hours. In-person at our midtown location. Mobility/Dexterity with putting together boxes and shipping tape. ++ Ability to FOCUS on a task through to completion. ++ Follow a PROCESS as instructed, including details. ++ Be TIDY in your workspace, keeping track of items in a shared, busy space. ++ Collaborate in TEAMWORK to have a successful holiday season! If you are looking for a fun place to contribute and be compensated for your quality work, respond with: 1) contact information 2) previous shipping/packing/warehouse experience (no experience is ok) 3) your available start date

Seeking Part Time Office Assistant 1-2 days a week. Requirements: 3+ years of Quickbooks experience 3+ years of administrative experience Detailed and organized Great work ethic Reliable Must have excellent References

Responsibilities of the Transportation Dispatcher: - Maintaining a healthy relationship with customers and drivers - Booking the day with enough work for the entire fleet - Tracking of all shipments for mandatory on time pickups and deliveries, updating system and customers accordingly - Assisting drivers with all of their dispatching needs - Acting as a communication liaison for the driver and customers, answering incoming phone calls from drivers on the road - Communicating company policies and procedures to drivers, monitoring performance against set standards and procedures, and recommending corrective actions to management -Assist Dispatches as needed Requirements: - High school diploma/GED - Must be able to work a flexible schedule including weekends and afternoons - Must be able to work an after-hours phone rotation, remotely from home, one week per month - The ability to work in a team environment under high-pressure situations - Strong written and oral communication skills are essential - Proficient with Microsoft office (Excel, Word, Outlook, SharePoint) Job Type: Full-time Benefits: After 90-day probation - Paid sick days - 6 paid holidays - 1 week vacation -Random bonuses -Free lunch on Fridays Schedule: Monday – Friday at the Office and some weekends from home 8am-4:30pm To be considered you must submit your resume via the email address provided in the “Reply” tab.

Sales and Accounting Assistant - $18 hr plus comm. Action Duct Cleaning, a family-owned company established in 1978, is seeking a motivated Sales and Accounting Assistant. We're a fast-paced, high-volume, and growing company with an outstanding reputation, a positive work environment, and an enthusiastic staff. You'll be a key player on our team, helping our busy field salespeople with administrative and sales support, and also assisting our accounting department with daily tasks. The ideal candidate will be a highly organized, detail-oriented person with a passion for helping people. Key Responsibilities Sales Support: Make outbound calls to generate leads and handle inbound sales requests. Prospect and qualify customers, schedule appointments, and provide general sales support. Assist with closing deals, coordinating contracts, and updating proposals. Engage in selling activities with commission incentives. Accounting Assistance: Perform data entry and manage accounts receivable/payable. Process invoices and maintain accurate financial records. Conduct collections calling as needed. Support the accounting department with daily tasks and reporting. General Duties: Utilize excellent computer and phone research skills to identify new leads and opportunities. Maintain organized records and collaborate with team members to ensure seamless operations. Skills and Qualifications Previous experience in a call center and/or accounting role preferred. Proficiency with Microsoft Office (Word, Excel) and excellent data entry skills. Experience with accounting software, such as QuickBooks or equivalent. Knowledge of accounts receivable/payable processes. Comfortable with collections calling. Highly organized with exceptional attention to detail. Strong problem-solving skills and ability to multitask in a fast-paced environment. Excellent written and verbal communication skills. Outgoing personality with a passion for helping people and working collaboratively. Outstanding computer and phone research skills for lead generation. Benefits Vacation: Available after one year, with increasing benefits over time. Healthcare Plan: Company covers approximately half the cost for participating employees. Sick Leave: Provided to support employee well-being. Holidays: Seven paid holidays per year after 90 days of employment. Bereavement Pay: Available as needed. Pregnancy Disability Leave: Offered in accordance with company policy. 401K Plan: Employees can invest in a retirement plan, with potential discretionary company contributions. Our Values We’re looking for someone who shares our commitment to: Improving the quality of life around us. Passion for doing better. Providing remarkable service. Commitment to honesty. Selfless teamwork. How to Apply If you’re ready to join a dynamic team and make a difference, apply now on Indeed! Please submit your resume highlighting your relevant experience and why you’re a great fit for Action Duct Cleaning.

Job Overview We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will be responsible for providing comprehensive administrative support to ensure the smooth operation of our office. The ideal candidate will possess strong communication skills, proficiency in various office software, and the ability to manage multiple tasks efficiently. This position is essential for maintaining an organized office environment and delivering exceptional customer service, 4 day work week M-TH. Responsibilities • Manage front desk operations, including greeting visitors and handling inquiries. • Answer and direct calls using a multi-line phone system with excellent phone etiquette. • Perform data entry and maintain accurate filing systems for documents and records. • Assist with calendar management, scheduling appointments, and coordinating meetings. • Assist in payroll operations • Provide customer support by addressing inquiries and resolving issues promptly. • Expert in QuickBooks for bookkeeping tasks as needed. • Prepare documents, reports, and presentations using Microsoft Office and Excel. • Proofread materials for accuracy and clarity before distribution. • Maintain office supplies inventory and place orders when necessary. • Support team members with clerical tasks as required, including typing correspondence and managing email communications. Skills • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. • Strong organizational skills with the ability to prioritize tasks effectively. • Excellent typing skills with attention to detail for data entry tasks. • Previous experience in office management or administrative roles preferred. • Familiarity with multi-line phone systems and front desk operations is a plus. • Bilingual abilities in Spanish is a plus. • Strong customer service orientation with a focus on delivering quality support. • Experience Book keeping QuickBooks is a must! • Capable of maintaining confidentiality and professionalism in all interactions. Join our dynamic team where your contributions will be valued, and your professional growth will be encouraged! Please upload your resume or send me your phone number, hiring within 2 weeks.

DTLA Full-time $20/hr We are seeking a Production & Warehouse Assistant to join our team. This role requires someone reliable, organized, and eager to learn. You’ll play a key part in keeping our warehouse operations running smoothly, from running errands to vendors, handling inventory to supporting production tasks. Responsibilities • Maintain accurate inventory counts and records • Track and update data using Google Sheets and Excel • Support production team with organization and piece-counting • Ensure timely communication and follow-ups with team members • Assist with shipping, receiving, and general warehouse tasks, along with running errands to vendors and other DTLA locations. • Uphold a clean, safe, and efficient work environment Requirements • Ability to lift 40 lbs and perform physical tasks as needed • Strong organizational skills and attention to detail • Effective communication skills (verbal and written) • Bilingual in English and Spanish preferred • Proficiency in Google Sheets and Excel • Experience with inventory management and counting accuracy • Responsible, dependable, and persistent in following up on tasks • Open to learning and taking on new responsibilities Why Join Us? • Be part of a collaborative, supportive team • Opportunities for growth and skill development • Work in a dynamic environment with hands-on experience