Part-Time Assistant for Small Flooring & Property Management Companies (cole valley / ashbury hts)

Contract. – Schedule: Starts at 20 hours/week with potential to ramp to 40 after a successful evaluation period. About the company. – Tech-first operating group modernizing commerce with AI, data, and automation. Multi-brand portfolio with national reach and meaningful scale. You. – Type A, fast, precise, and proactive. AI and modern tooling are non-negotiable for you. You welcome feedback, think critically and solve problems before they surface. What you’ll do. – Orchestrate priorities so the CEO’s time maps to the highest-leverage work. – Build simple, durable systems that keep calendars, communications, and commitments aligned. – Own internal and external coordination by maintaining a single source of truth with current notes, locked confirmations, and day-of plans that leave nothing to chance. – Surface decisions early, clear blockers, and drive follow-through across stakeholders. – Apply AI to draft, summarize, schedule, and automate workflows to increase speed and quality. How to apply. 1. Email subject: EA Application - [First Name, Last Name] 2. Attach your resume saved as FirstName_LastName_EA2025 (PDF preferred) 3. In the email body include: – a few sentences on why this is a fit – Current location and typical availability window – At least one social media handle, for example LinkedIn – One brief example of how you used AI or automation to improve a process Note: Applications that do not follow all of the instructions will not be considered.

WIN Warehouse is excited to announce a new job opportunity: Administrative Coordinator. The Administrative Coordinator will be responsible for the execution and reporting on a wide variety of administrative processes including: donation order tracking, accounts payable, accounts receivable, receiving and correspondence. The Administrative Coordinator will also be the initial point of contact for WIN’s nonprofit members, donors and vendors via telephone or in-person and will be responsible for connecting them with the appropriate staff member or service. Additional responsibilities include being a point of contact to provide service in our showroom, including stock keeping duties and light cleaning. The right candidate will be someone who will take ownership of the administrative processes involved with receiving in-kind donations with an emphasis on prompt gift acknowledgment. In addition, you should have basic bookkeeping skills and the ability to handle accounts receivable, accounts payable, and settlement reconciliations.  You should have exceptional people skills and communication skills as you will be dealing with corporate donors as well as people in all levels of nonprofit organizations, team members and vendors. Proven ability to efficiently operate various Windows software and Google Tools is a must.  Requirements Tasks and Responsibilities: Receive incoming calls and in-person visitors Generate letters of acknowledgment for corporate donors Process Accounts Receivable payments Account coding of Accounts Payable  Maintain files and correspondence (paper and digital) in accordance with WIN’s Record Retention and Document Destruction Policy Provide superior service to our members locating and obtaining donations in our showroom Balance and reconcile daily deposits Keep office supplies stocked and monitor office supply budget Keep showroom stocked, neat, and organized Run various reports  Continually improve administrative systems and processes  Keep your work area organized and safe  Competencies and requirements: Exceptional personal relations, written, and verbal communication skills  Maintain confidentiality of any proprietary data or personal information At least 2 years with customer service related or customer-facing experience  Be comfortable using many forms of communications including, but not limited to email, chat, phone, intercom,  Be proficient with everyday functions of a Windows PC  Be proficient with Microsoft Word and Excel Be able to learn how the financial and inventory systems relate to other aspects of our operation (like receiving, CRM and order management) Be willing to cross-train in other areas of the operation as opportunity permits  Work closely with the president, vice president of programs, member services coordinator, and warehouse manager Work independently or as part of an awesome team  Must be exceptionally organized and have strong abilities to multitask and prioritize  Be safety-minded  Have an infectious can-do attitude  Appreciate WIN’s mission and contributions to the non-profit community Benefits Compensation & Benefits $21.25/hour, 40 hours per week Exclusively first shift work Employer-sponsored health insurance Minimum of eight paid holidays annually One week paid vacation in first full year Paid sick leave accrual policy Company paid short-term disability insurance 403(b) retirement plan with company match up to 4% of earnings

Join Our Team: Award-Winning Agency Seeks Part-Time Dedicated Personal Assistants for Marin County for 3-6 Hour Shifts   Personal Assistants provide an invaluable service to their clients. At Marin Home Care, we truly appreciate our dedicated team of PAs and want to ensure that they feel cared for and supported the same way they support our clients.    Our ideal PAs are dedicated team players who are ready to commit to clients in Marin County, have basic English skills including reading and writing, valid California HCA Registration & all other related work permit documentation, are open to providing the best quality care that includes companionship, meal prep, light housekeeping, personal care and any other activities of daily living.  Apply today at https://marinhomecare.clearcareonline.com/quick-apply/ !  What’s Available:  Part Time Personal Assistant positions  Benefits include but are not limited to:  Paid training and development opportunities, with direct assistance from CEO  Weekly Pay Employee Referral Bonus  Paid Sick Time  Flexible Schedules  Industry leading compensation $30 per hour  Supportive Home Office Team Caregiver of the Month Awards  In today’s economy, people are looking for jobs that provide deep satisfaction and an overall sense of happiness and fulfillment. We are proud to have won Business of the Year 2023 , Best Eldercare in Southern Marin 2023 and Best Senior Home Care 2024! Now is the best time to explore a career in caregiving with Marin Home Care!  Apply today at https://marinhomecare.clearcareonline.com/quick-apply/ !  **We are an equal opportunity employer and do not discriminate based on race, ethnicity, gender, veteran status, disability or any other federally, state or locally protected class. **  

Meyer Orthodontics is actively seeking applicants for the role of Scheduling Coordinator. Successful candidates will be friendly and outgoing, display excellent interpersonal communication, have strong office computer skills, and be detail-oriented. Our mission at Meyer Orthodontics is to provide elevated care to our patients through small actions that result in big change. This position plays a pivotal role in this mission by guiding patients through their treatment journey by strategically scheduling appointments and help welcome them to the practice. As a member of the front office team, this position is vital to keeping our office running smoothly and assisting in administrative tasks. The scheduling coordinator is the first person our patients interact with and is truly the first welcoming presence in our office. Position is full time and hourly. Requirements Responsibilities Include: Greet patients in a warm and friendly manner. Answer the phone and direct calls accordingly with high customer service. Respond to the office SMS and email communication. Schedule patient appointments using our scheduling template. Follow-up on all missed appointments and fill canceled appointments. Notify chairside assistants or clinical coordinator of changes occurring in the schedule throughout the workday. Coordinate with Treatment Coordinator to keep pretreatment recall and retention systems current. Manage and provide scheduling reporting for the team. Update patient information as received and communicate any necessary information with referring dental practices. Manage the office accounts payable by writing checks as directed by Dr. Paul. Manage sales and use tax for all supplies and expenses. Manage the team google calendar. Open and sort mail. Manage office hospitality and provide a positive, welcoming patient experience. Computer Programs Used: Microsoft Office (Word and Excel) Google Suite (Gmail, Google drive: Docs, Sheets, Calendar) Orthodontic Management Software (Dolphin Management) Quicken Hours: Monday: 7:30am-5pm Tuesday: 7:30am-5pm (every other week in Madison, SD) Wednesday: 7:30am-5pm Thursday: 7:30am-4pm Friday: As needed to check voicemail from home Compensation: Pay starts at $19-$25 based on experience Bonuses available based on team performance Benefits This is an hourly, full time position with many benefits including a Monday-Thursday schedule, a health care stipend, 401(k) retirement plan, paid time off, and paid holidays.

Business Office Assistant Concord, MA Full Time – 40 hour opportunity Hourly rate: $20.00 - $21.00 Entry Level opportunity Job Summary Individual will join a five-person team of professionals who manage the finances of the agency. Overall responsibilities include reviewing reports and reconciling differences, assisting with data entry, and performing a variety of other office tasks. Prior experience in an accounting position is a plus. Schedule flexibility is possible to fit your needs. Join our team and change someone's life! At Minute Man Arc, our dedicated staff includes more than 200 employees who improve the lives of people with disabilities. We offer a work environment that values and respects diversity. Living up to our core values, we empower the people we proudly support and make a real impact in the world. We provide hands-on training opportunities with plenty of room for growth, both personally and professionally. If you want a meaningful job with exceptional benefits, read on... Our benefits: $2,000 hiring bonus 10 days paid vacation every year to start 13 days paid holidays each year 3 days paid personal time each year Up to forty hours sick time in accordance with the MA sick time law. Health insurance with fully paid health care deductible Free prescription drugs -- no copays Dental insurance available Vision insurance available Free life insurance in the amount of your annual salary Free short-term and long-term disability insurance Free training and certification in your field Tuition reimbursement Essential Duties and Responsibilities Review bi-weekly payroll retirement deductions. Review monthly payroll deductions for medical, dental, and vision benefits, and compare to vendor invoices for accuracy. Review staff overtime report and enter in the current fiscal year tracking spreadsheet. Enter cash, checks and credit card transactions daily into spreadsheet. Assist in reviewing the regional transportation service billing twice per month. Take attendance at the front door as clients with disabilities are arriving each morning. Perform other office duties such as filing, scanning, and preparing purchase requisitions. Be a backup resource for other administrative functions as needed. Review multiple bi-weekly reports on various topics such as payroll, food stamps and overtime. Prepare requisitions for payment for Employment Services, CBDS and administration as necessary. Requirements Basic understanding of office practices. Math skills sufficient to perform essential functions of the position. Ability to utilize computers (Excel and Word) and telephones to perform essential functions. Attention to detail and strong organizational skills are critical. Minimum high school diploma and relevant experience. Prior accounting experience preferred Minute Man Arc is committed to providing a caring and safe environment for all the individuals we serve. To help ensure this, Minute Man Arc conducts annual background checks on all employees. These checks include a criminal background check (CORI). For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://minutemanarc.isolvedhire.com/jobs/1603134-489896.html

We are seeking a dynamic and experienced Hygiene Coordinator who is interested in learning about the back of office as well, to join our prestigious dental practice. In this role, you will fill our hygiene schedule and also float to back and front of office as needed. Reponsibilities: Filling the hygienist schedule. Calling to reactivate patients Help at the front desk and in the back as needed #ind DAYS/HOURS: Monday - Thursday 7:45am - 5pm Friday 8am - 3pm No weekends Requirements Qualifications: Minimum of 1 year of experience in a dental office Excellent interpersonal and communication abilities. Proficiency in dental practice management software and Microsoft Office Suite. Knowledge of dental procedures, billing processes, and insurance a plus Benefits Salary range:  $25–$30 per hour Benefits:  Medical, Dental, disability, paid holidays, paid vacation.