Administrative Assistant

Help lead and grow a thriving holistic practice dedicated to women's health Are you a friendly, outgoing professional with strong organizational skills and a passion for wellness? Do you have experience in office management and retail — and love creating calm, supportive environments where people feel seen and cared for? If so, we’d love to meet you! We’re a busy and growing women’s health-focused acupuncture clinic in Seattle looking for a full-time Office Manager to oversee day-to-day operations and support our continued expansion. You’ll be a key part of a heart-centered team that’s making a real difference in the lives of women through all stages of life — from fertility and pregnancy to postpartum and menopause. What You’ll Do: • Manage daily operations of a busy acupuncture clinic • Lead and support a team of 2 front desk assistants and 3 acupuncturists • Schedule and communicate with patients via phone, text, and email • Provide warm, professional support at the front desk • Maintain and order clinic supplies and retail inventory • Oversee herbal dispensary and rotate product displays • Track clinic metrics using spreadsheets • Manage social media content and send & create newsletters Who You Are: • Friendly, organized, and confident with patients and staff • 2+ years of office management or leadership experience • Retail or wellness industry experience preferred • Tech-savvy — comfortable with email marketing tools and Excel • Creative and professional communication skills • Passionate about women’s health and holistic care • Looking for a long-term role in a meaningful, growth-oriented environment Compensation & Benefits: • $30.50/hour • 2 weeks paid time off (PTO) • 4 paid holidays: New Year’s Day, Independence Day, Thanksgiving Day, Christmas Day • 25% off acupuncture services and retail • Supplements available at cost • Growth opportunities in a supportive, purpose-driven environment At Ballard Acupuncture Center, our mission is to create a safe healing space where people can receive exceptional holistic care and where women get the support and empowerment they need to be their best selves throughout every phase of their lives. We specialize in Women's Health and supporting women during different transitions in their lives. We do this by really listening to our patients and meeting them where they are on their healing journey. You will work with a woman practice owner who is dynamic, results-oriented, and always open to new ideas. Our excellent customer care and supportive work environment have earned us the Seattle Award for Best Acupuncture Clinic two years in a row!

Do you want to work in a fun, low-stress environment? An office with great chemistry, proper focus with great potential for opportunity and growth. We are looking for a star office administrator to help us deliver great care to our patients. Our vision is to provide high quality family dentistry in a safe and gentle environment and meet our patient's dental needs, in a professional, compassionate, and personable manner. We offer comprehensive care with a conservative mindset. Our office is a high-tech and digital office that offers all aspects of general dentistry. We focus on educating our patients so that they make wise decisions about their oral health. We are not production focused, we are quality of care focused. Our why is to keep people healthy through education and conservative treatment. Requirements: -Ability to multi-task -Proficient in answering incoming phone calls/emails, and correspondents -Processing insurance payments and EOBs -Scheduling and checking in patients -Confirming upcoming appointments -Verifying insurance, health history, and accounts receivable -Motivated to learn and grow professionally -Great customer service skills -Positive attitude and personality -Flexible Dentrix experience is a plus but we are willing to train for the right candidate. Please send your resume to Admin@valleysmiles.com. This is a part-time admin position with opportunity for more. We look forward to hearing from you!

Americool is a residential heating and air conditioning company located in South Thurston County. We are currently needing to hire for the position of administrative assistant. The position would be full time Monday-Friday 8:00 a.m. to 4:30 p.m. Duties would include, but are not limited to, answering phones, scheduling appointments, taking payments, helping walk in customers, etc.. While HVAC experience is not required, it would certainly be a plus. Pay is negotiable based on experience. We provide paid vacation/holidays, sick pay, medical insurance, and retirement. If interested, please email a copy of your resume along with a brief description of yourself. We look forward to hearing from you!

Auburn CPA firm is seeking a positive, energetic, and highly organized Receptionist/Office Assistant to serve as the welcoming face for our busy, fast-paced office. While most of our team works remotely, you will be the anchor of our physical office, responsible for ensuring operations run smoothly, professionally, and efficiently from the ground. You’ll be the first point of contact for in-person visitors and phone calls, greeting clients in a friendly, business-like manner and representing the firm with warmth and professionalism. The ideal candidate will be self-motivated and detail-oriented, with excellent interpersonal skills and the ability to manage a multi-line phone system (3–4 lines), handle sensitive information with care, and juggle multiple tasks with poise. Proficiency in Microsoft Office Suite, Adobe, and online tools (including social media platforms and client portals) is essential. This role also includes general office duties, maintaining a clean and welcoming client area and conference room, and providing administrative support to remote staff. Punctuality is key, as this person will open the office at 9:00 AM on weekdays. After the initial training period, the position includes the flexibility to work remotely on Thursdays. Typical duties in our paperless office will include: • Answering phones • Greeting clients and logging in their projects • Scheduling appointments • Ordering and keeping office supplies inventory up to date • Downloading and sorting electronic documents from Client Portals • Scanning and organizing documents electronically • Compiling tax returns and accounting projects • Preparing and scanning daily bank deposit • Dropping off and picking up mail daily at Auburn Post Office • Running credit card payments online, processing customer receipts • Setting up networking and business development events • Organizing annual open house celebration • Maintaining monthly blogs and bi-monthly e-newsletter • General office support as needed Typical hours are 9:00am – 5:00pm, M-F, but will include a few Saturdays and some evening hours between March 1st – April 15th for the tax season rush. We offer medical, dental and vision benefits, a 401k plan and competitive compensation. We are a close-knit team with an atmosphere that is fun, creative, and loaded with caffeine! Pay range: $23-$27 DOE Only those candidates whose experience best meets our requirements will be contacted.

Job Overview We are seeking an organized Receptionist/Assistant for a Bellevue Law firm. This role is essential in providing excellent customer service and ensuring the smooth operation of our office. The ideal candidate will possess strong clerical skills, be proficient in data entry, and have a solid understanding of office management practices. Responsibilities Greet and assist visitors, clients, in a professional manner. Manage incoming calls, directing them to the appropriate personnel . Perform data entry tasks accurately and efficiently using office software. Maintain organized filing systems for both physical and digital documents. Schedule appointments and manage calendars for staff members as needed. Assist with clerical duties such as preparing correspondence, reports. Ensure the reception area is tidy and welcoming at all times. Job description Bellevue law firm is offering immediate employment for a receptionist/assistant. This can be a full time or part-time position in a boutique law firm with a professional work environment. Duties and responsibilities include: -Receive and route phone calls; -Take messages; -Communicate with clients; -File, copy, fax and other routine clerical duties; Preferred qualifications: -Good communication skills -Organized with great record keeping; -Able to multi-task and manage priorities. The firm is located in a prestigious building in downtown Bellevue. Please send resume . Please include salary expectation. Job Type: Full-time/Part time Monday to Friday Qualifications Proven experience as a receptionist or in a similar administrative role is preferred. Strong computer literacy with proficiency . Excellent time management skills with the ability to prioritize tasks effectively. Strong attention to detail. Ability to work independently as well as part of a team .

Key Responsibilities: 1. Manage and centralize incoming leads from sources including Yelp, company website, phone calls, BBB listings, and other channels. 2. Ensure prompt follow-up workflows—routes leads into our CRM system and outlook. 3. Maintain consistency and accuracy in lead information across all platforms. 4. Track initial and ongoing lead sources to support data-driven insights and marketing attribution goals. 5. Respond quickly and professionally. Research shows timely response is critical for conversion—automated reminders and templates streamline this process 6. Optimize Yelp engagement by maintaining an active listing, managing reviews, and keeping response times fast to stay prominent among local searchers. Skills & Qualifications: 1. Proficiency using Yelp Leads tools and integrating them into workflows. 2. Strong organizational skills and keen attention to detail across multiple inbound channels. 3. Excellent verbal and written communication abilities—capable of following up via call, email, or text promptly (within minutes if possible). 4. Solid computer skills (Outlook, Adobe Acrobat) with a focus on accuracy and speed. 5. Spanish language proficiency is a plus. Why This Role Matters: Managing leads from multiple platforms isn’t just about answering phones—it’s about creating a seamless, centralized, and responsive system where no potential customer slips through the cracks. By efficiently aggregating and responding to leads from Yelp, BBB, the web, and phone, this role directly supports our appointment-setting, customer satisfaction, and overall growth strategy. Position Details: 1. Job Type: Part-Time 2. Location: Lynnwood, WA 3. Compensation: Competitive hourly wage, commensurate with experience. Join our team and contribute to a company that values professionalism, efficiency, and customer satisfaction.