Office Administration (san jose south)

Part-time office assistant to provide administrative and clerical support. Specific duties can include: Administrative tasks: Managing and organizing files, and overseeing mail. Office operations: Ordering and restocking office supplies. Data and records: Entering accounts payable data, preparing payables and reports, and managing records. Support for staff: Assisting project managers with various tasks. Specialized tasks: Basic bookkeeping, assisting with paperwork, or handling specific client correspondence. Necessary qualifications and skills A high school diploma, an associate's or bachelor's degree is a plus. Key qualifications include: Computer proficiency: Strong knowledge of Microsoft Office Suite and other relevant software. Organizational skills: Excellent time management and the ability to multitask effectively in a fast-paced environment. Communication: Strong verbal and written communication skills are essential for interacting with clients and staff. Interpersonal skills: Professional and friendly demeanor. Detail-oriented: Meticulous attention to detail is necessary for tasks, record-keeping and data entry. Adaptability: A proactive and reliable nature is valued, as is the willingness to learn new tasks as the company's needs evolve. **All applicants must submit resumes, phone calls or in person applications will be scheduled**

Start Earning $100-$200 Per Appointment—Get Paid Same Day! Imagine earning $100-$200 in about 45 minutes—with payment arriving just minutes after the signing. No need to stress about finding clients; we’ve got that covered! At mynotaryclass.com, we provide everything you need to become a certified notary and start earning immediately. We are state-approved and licensed by the Secretary of State (Vendor License #606092), ensuring top-quality training tailored for success. Why Choose Us? ✅ Same-Day Pay – Get paid minutes after signing. ✅ Quick Start – Begin earning immediately after certification. ✅ Client Referrals – We help connect you with real clients (optional, 30% fee). ✅ Complete Supplies – Includes a notary stamp, journal, thumbprint pad, and 15k surety bond. ✅ Advanced Certifications – Increase earnings with apostille & loan signing training. ✅ Work From Home Potential – SB696 is paving the way for online notarizations in CA! How It Works: 1️⃣ Complete our 6-hour Notary Course. 2️⃣ Pass the State Exam. 3️⃣ Clear the Background Check (felonies accepted after 10 years). Flexible Payment Plans with Sezzle—Start for Just 25% Down & Pay Over Time - Interest Free! Click here to become a notary today 📞 Call Cristian at: 800-357-3043

1 Make disposal appointments as needed - from monitoring the board 2 Dispatch drivers and prepare the Dispatch sheet 3 Create manifests as needed for all PMs 4 Make sure that drivers know when their EQ is being repaired (either OTR or in yard) 5 Manage new truck assignments (permit books, fire ext, walk arounds, schedule details) 6 Make sure that all changes in the board are approved and communicated to all shippers/receivers by email 7 Oversee all load clearance procedures by email 8 Route drivers and note layover locations on productivity sheet; compare layover locations v actual layover locations and REPORT by email +/- miles (make sure MR is aware by email) 9 Daily driver tracking (ending city, state, miles for previous days) **anyone with <600 miles per day should be discussed. Update and maintain the "Driver Productivity sheet" along with tracking HOME time (sep tab) 10 Monitor Driver appointment performance to ensure on time - even on the weekends (to be done by email) 11 Monitor logs and DVIR reporting - make sure that they are completed correctly - ie 1 trailer per DVIR, logs complete and accurate 12 Schedule RS DOT inspections and coordinate within the alotted schedule (assist MR with this task) Shop/Yard - use Yard worker to do the leg work 1 Do weekly yard inspections and make sure yard is clean on Fridays (Complete Checklist w/ photos), gate locked *shop should be sending Patty the photos 2 Maintain the spare keys for all EQ 3 Make sure waste is shipped timely from shop (inlcuding trash & metal bins) 4 Make sure all EQ is stored and parked neatly in yard 5 Make sure garbage cans in yard are emptied and metal/garbage bins are scheduled as needed - yard must be kept clean 6 Make sure shop schedule is adhered to and communicate with MR regarding needed changes Driver Recruiting 1 Driver screening for applicants - SEND ALL APPLICANTS THAT PASS INITIAL SCREENING TO Selene for COC, CDL run, Orientation 2 Maintain and run ads for drivers as needed on Craigslist 3 Set up new hires on Motive. Before they leave, confirm they're connected to the truck via bluetooth, review how to manage the app, maintain their logs and complete inspection reports. 4 Daily Assignment/Notation for all Unidentified Driving events along with daily reports of drivers who refuse to accept unidentified driving (all movements yard should be noted mechanic move) 5 Daily Assignment/Notation for all Unidentified Driving events along with daily reports of drivers who refuse to accept unidentified driving (all movements yard should be noted mechanic move) 6 Monitor logs and DVIR reporting - make sure that they are completed correctly - ie 1 trailer per DVIR, logs complete and accurate 7 Weekly (Mondays) reporting to all drivers who have Violations (MTD), Form and Manner Issues (MTD), Disconnect report, or logs without inspection reports (1 email per report with all drivers listed who appear on the report) - FILE in inspection binder

About Us: At our counseling agency, we are committed to helping injured workers who have received an SJDB voucher through vocational training. As a mission-driven organization, we pride ourselves on making a meaningful impact in the lives of those we serve. We’re currently seeking a dedicated and detail-oriented Accounts Receivable Specialist to support our counseling team and help ensure funding and billing processes run smoothly. Position Overview: The Accounts Receivable Specialist will play a vital role in managing billing, following up on payments, and ensuring the best customer service for our clients. The ideal candidate should have excellent organizational skills and a strong commitment to our mission. Key Responsibilities: Prepare, review, and issue invoices for services rendered Track and record incoming payments Follow up on outstanding balances and coordinate with staff on billing issues Maintain accurate client account records and documentation for audits Respond to billing inquiries from school, insurance companies, and clients in a professional manner Qualifications: Experience in accounts receivable, billing, or finance Proficient in Microsoft Office, especially Excel Strong attention to detail and ability to manage multiple tasks and deadlines Good communication skills and a collaborative approach to problem-solving High school diploma or equivalent required. Bilingual/English and Spanish

Help lead and grow a thriving holistic practice dedicated to women's health Are you a friendly, outgoing professional with strong organizational skills and a passion for wellness? Do you have experience in office management and retail — and love creating calm, supportive environments where people feel seen and cared for? If so, we’d love to meet you! We’re a busy and growing women’s health-focused acupuncture clinic in Seattle looking for a full-time Office Manager to oversee day-to-day operations and support our continued expansion. You’ll be a key part of a heart-centered team that’s making a real difference in the lives of women through all stages of life — from fertility and pregnancy to postpartum and menopause. What You’ll Do: • Manage daily operations of a busy acupuncture clinic • Lead and support a team of 2 front desk assistants and 3 acupuncturists • Schedule and communicate with patients via phone, text, and email • Provide warm, professional support at the front desk • Maintain and order clinic supplies and retail inventory • Oversee herbal dispensary and rotate product displays • Track clinic metrics using spreadsheets • Manage social media content and send & create newsletters Who You Are: • Friendly, organized, and confident with patients and staff • 2+ years of office management or leadership experience • Retail or wellness industry experience preferred • Tech-savvy — comfortable with email marketing tools and Excel • Creative and professional communication skills • Passionate about women’s health and holistic care • Looking for a long-term role in a meaningful, growth-oriented environment Compensation & Benefits: • $30.50/hour • 2 weeks paid time off (PTO) • 4 paid holidays: New Year’s Day, Independence Day, Thanksgiving Day, Christmas Day • 25% off acupuncture services and retail • Supplements available at cost • Growth opportunities in a supportive, purpose-driven environment At Ballard Acupuncture Center, our mission is to create a safe healing space where people can receive exceptional holistic care and where women get the support and empowerment they need to be their best selves throughout every phase of their lives. We specialize in Women's Health and supporting women during different transitions in their lives. We do this by really listening to our patients and meeting them where they are on their healing journey. You will work with a woman practice owner who is dynamic, results-oriented, and always open to new ideas. Our excellent customer care and supportive work environment have earned us the Seattle Award for Best Acupuncture Clinic two years in a row!

Do you want to work in a fun, low-stress environment? An office with great chemistry, proper focus with great potential for opportunity and growth. We are looking for a star office administrator to help us deliver great care to our patients. Our vision is to provide high quality family dentistry in a safe and gentle environment and meet our patient's dental needs, in a professional, compassionate, and personable manner. We offer comprehensive care with a conservative mindset. Our office is a high-tech and digital office that offers all aspects of general dentistry. We focus on educating our patients so that they make wise decisions about their oral health. We are not production focused, we are quality of care focused. Our why is to keep people healthy through education and conservative treatment. Requirements: -Ability to multi-task -Proficient in answering incoming phone calls/emails, and correspondents -Processing insurance payments and EOBs -Scheduling and checking in patients -Confirming upcoming appointments -Verifying insurance, health history, and accounts receivable -Motivated to learn and grow professionally -Great customer service skills -Positive attitude and personality -Flexible Dentrix experience is a plus but we are willing to train for the right candidate. Please send your resume to Admin@valleysmiles.com. This is a part-time admin position with opportunity for more. We look forward to hearing from you!