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Administration & Office Support

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Location:Washington

Category:Administration & Office Support

Internship opp., sports-related

3921 49th St NW, Washington, DC 20016, USA

Hi, I'm interested in bringing on an intern for a start-up project in sports. Just a baseball fan looking for 3-4 hrs. commitment a week and, I would think, the opportunity to build their resume (sports-related employment being so difficult to break into; I'd prefer to post, by the way, on a college job board locally, but there's some red tape involved- Georgetown would be really convenient- i.e. we have no website yet. Early days here and have yet to get to that step, but it's the time to jump on board!) Have a philosophical objection to not paying interns, but the competitiveness of the industry and resource limitations are factors. Ideally, this would be an unpaid internship to start, but that's negotiable. Thanks for your time.

Negotiable Salary

Program Assistant (Washington, DC)

101 Xenia St SW, Washington, DC 20032, USA

Position Description: The onsite, full time Program Assistant will assist in the administrative aspect of programs that will greatly improve and or increase our organization’s services to the community and relationships with our vendors and other stakeholders. As part of this, the Program Assistant will help program staff with year-round rebuilding projects. The position reports to the Director of Programs. Principal Duties and Responsibilities • Enter data to create “Scopes of Work” for projects and task sheets for volunteer project days into Salesforce • Create Folders on the OneDrive for each Client – to include Documents, Invoices & Photos • Communicate and schedule skilled trades/vendors/home assessments • Approve all Invoices submitted by Vendors in Bill.com • Coordinate follow up of projects as needed • Assist with logistics of year-round rebuilding project days • Assist with answering phones, emails and written communications as needed • Pull project reports from Salesforce • Research and/or order project materials • Maintain all funding budgets • Other duties as assigned Minimum Qualifications Required • Two to three years of progressively responsible directly related work experience. • Demonstrated ability to take primary responsibility for diverse numbers of projects and complete them in a timely manner with limited supervision. • Ability to lift 30 pounds. • Comfort navigating homes and project sites. • Strong verbal and written communication skills. • Positive attitude required. • Self-starter who is results oriented. • Team player with ability to work collaboratively and build effective working relationships with staff, Board, volunteers, donors. • Reliable transportation. Resume and cover letter emailed to Ann Nguyen, Office Manager, an@rebuildingtogetherdca.org. Phone calls are not accepted

Office Assistant (Washington)

3726 S St NW, Washington, DC 20007, USA

DC Construction firm seeking office assistant . Proficiency in reading blueprints, Excel, Word. Preferred undergraduate degree in field related to construction.

Negotiable Salary

Typist 60 wpm reception admin (NE washington DC)

1824 South Dakota Ave NE, Washington, DC 20018, USA

Typist must type minimal 60wpm and be able to use a number pad for numeric entry. Applicant must understand use of calculating numbers to decimals in relation to hours. Good Accounting experience with Foundation software will increase hourly rate. Part time 3 days a week in the company office only . This is not a remote position. Small construction office and reception and admin functions. We will test you for math and typing abilities. Send resume to Apps4us @ outlook .com If you do not meet above qualifications do not apply. $25.00 per hour. EOE

BILINGUAL OFFICE ASSISTANT

2925 20th St NE, Washington, DC 20018, USA

Seeking for a bilingual (English/Spanish) office assistant for a construction office to join our team! Qualifications: -Must have reliable transportation and a valid Driver's License. -Prior experience in an administrative role. -Bilingual English/Spanish. -Knowledge of Microsoft (Excel and Word) and familiarity with the Internet. -Be able to multi-task and work independently. -Be able to prioritize tasks. -Responsible. -Flexible. -Organized and detail-oriented. Responsibilities and Duties: • Organizing files and general office documents. • Provides administrative support to ensure efficient operation of office. • Prepare correspondence, reports, and spreadsheets as required. • Carries out administrative duties such as filing, typing, copying, binding, scanning etc. • Answers phone calls, schedules meetings, schedule and monitor concrete orders. • Exhibits polite and professional communication via phone e-mail, and mail. • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies. • Contributes to team effort by accomplishing related results as needed. • Other duties as assigned Benefits: 6 Paid Holidays. Paid Vacation. Paid Weekly. Full time position. Monday-Friday 8:00am-5:00pm Interested candidates should email resume Equal Opportunity Employer.

Dental Receptionist

1613 Harvard St NW STE 108, Washington, DC 20009, USA

Busy fast paced dental office in need of Full Time receptionist. Serious inquiries only. Office is located in the Columbia Heights area. Seeking friendly receptionist to greek patients, schedule appointments, answer calls, complete insurance verifications and handle treatment coordination plans. Experience preferred but willing to train. Must speak fluent Spanish as patient base is 80% spanish speaking only.

Seeking Bilingual Secretary ASAP (Columbia MD)

8872 Blue Sea Dr, Columbia, MD 21046, USA

Position Title: Bilingual Administrative Assistant (Part-Time) Location: Advanced Centers of the Specially Enabled Schedule: Monday – Friday | Part-Time with Potential to Transition to Full-Time Start Date: Immediate Availability Required About Us: Advanced Centers of the Specially Enabled (CASE) is dedicated to serving individuals with developmental, behavioral, and physical differences. Our team fosters a supportive, inclusive environment that empowers our participants to thrive. We are currently seeking a compassionate and self-motivated Bilingual Administrative Assistant to join our front office team. Position Overview: The Bilingual Administrative Assistant will serve as the first point of contact for visitors, families, and staff. This role requires professionalism, warmth, and the ability to manage multiple tasks efficiently while working independently. The ideal candidate will be bilingual (English/Spanish) and have a strong background in supporting individuals with autism or behavioral needs. Key Responsibilities: Greet and assist visitors, families, and community members in a welcoming and professional manner Answer and direct phone calls, take messages, and respond to general inquiries in both English and Spanish Support administrative functions including filing, data entry, scheduling appointments, and document management Communicate effectively with program staff, caregivers, and external partners Maintain confidentiality and comply with HIPAA and internal privacy guidelines Assist with translation of forms, communications, and program materials Perform other clerical and organizational tasks as assigned by leadership Qualifications: Minimum 3 years of administrative or receptionist experience Bilingual (English/Spanish) required Experience working with individuals with autism, intellectual disabilities, or behavioral health needs preferred Strong interpersonal and communication skills Ability to work independently, prioritize tasks, and manage time effectively Familiarity with Microsoft Office Suite and standard office equipment Compassionate, patient, and culturally sensitive approach to service Work Environment: On-site position at our community center Fast-paced, people-centered atmosphere Opportunity for growth and increased hours based on performance and need

Receptionist / Administrative Assistant (Columbia, MD)

8872 Blue Sea Dr, Columbia, MD 21046, USA

📍 Columbia, MD (Old Columbia Rd. near Eden Brook/Shaker Dr.) 💲 $16–$18 per hour | Full-Time | Monday–Friday, 8:30am–5:00pm About Us We are a Columbia, MD–based business center seeking a dependable, outgoing, and hardworking Receptionist / Administrative Assistant to join our team full-time. This role is perfect for someone who thrives in a professional environment, enjoys interacting with clients, and takes pride in keeping things running smoothly. What You’ll Do As the first point of contact for our clients and guests, you’ll play a key role in providing excellent customer service and administrative support. Reception & Customer Service • Professionally answer and route calls on a multi-line switchboard. • Greet visitors, clients, and guests with a welcoming attitude. • Handle inquiries, provide basic information, and resolve customer concerns. • Keep the reception and common areas neat, professional, and inviting. Administrative Support • Maintain conference room calendars and schedule reservations. • Process mail, packages, and courier deliveries (USPS, FedEx, UPS). • Prepare correspondence, proposals, labels, and memos. • Manage client profiles and maintain accurate records. • Operate office equipment (computers, binding machines, postage meters, etc.). Facility Support • Assist with light upkeep of offices and shared spaces (kitchens, conference rooms, reception, etc.). • Help maintain plants, straighten magazines, and ensure the lobby always looks professional. What We’re Looking For Required Skills & Knowledge • Strong communication skills (written and verbal) with solid English grammar and composition. • Friendly, professional demeanor with a customer-first mindset. • Dependability and attention to detail. • Ability to multitask and stay organized in a busy environment. Preferred Skills • Experience with clerical and administrative systems (filing, word processing, scheduling). • Prior customer service or front desk experience in a professional office setting. Why Join Us? We offer a great benefits package, a stable Monday–Friday schedule, and the chance to be an important part of a professional office team. This is an excellent opportunity for someone looking to grow in an administrative role. Important Details • Compensation: $16–$18 per hour (based on experience) • Schedule: Full-time | 8:30am–5:00pm, Monday–Friday • Location: Must live within 10 miles of 21046 (Columbia, MD) — applicants outside this area will not be considered.

Administrative Assistant (Gaithersburg, Maryland)

414 E Diamond Ave, Gaithersburg, MD 20877, USA

Superior Skilled Trades is seeking an Administrative Assistant for a project in Gaithersburg, Maryland. PAY: $23-$27/hour (based upon experience) HOURS: 40 SCHEDULE: 7:30am – 4:00 pm (Mon-Fri) START DATE: 09/04/2025 Duration: Temp to Hire We are looking for an Administrative Assistant who is self-motivated, goal-oriented, and a great communicator who can work effectively within a team. Responsibilities Provide excellent customer service by addressing inquiries, resolving issues, and maintaining positive client relationships. Create purchase orders (POs) for materials received, ensuring accuracy and timely processing. Oversee invoicing and financial management through QuickBooks, maintaining accurate records of accounts payable and receivable. Prepare and submit payment requisitions to contractors using platforms such as Textura, Procore, and similar systems. Complete and maintain certified payrolls in compliance with applicable regulations. Order and manage general supplies for both office and warehouse operations to support business needs. Serve as a contract's administrator, drafting, reviewing, and maintaining contract documentation. Manage collections activities to ensure timely payments and resolve outstanding balances. Demonstrate strong communication skills to collaborate effectively with team members, contractors, and clients. Apply exceptional attention to detail and organizational skills to manage multiple tasks and meet deadlines efficiently. Additional Requirements: Must be eligible to work in the United States Must have reliable transportation to the job site Must be able to pass a drug screening and background check WE ARE AN EQUAL OPPORTUNITY EMPLOYER! For a prompt response, please text the "MD" to (813)-498-0334 Hablo español!

Accountant Intern (Annapolis Junction)

8620 Dorsey Run Rd, Jessup, MD 20794, USA

Iron Fabrication Services (IFS) is a leading fabricator and supplier of all types of steel used in many major construction projects such as large scale commercial and residential buildings. Our quality is visible throughout the Metropolitan area of Washington D.C., Virginia and Maryland. At IFS, we are committed to fostering a safe and productive work environment. IFS is seeking a motivated and detail-oriented Accounting Intern to join our team. This role offers hands-on learning experience in accounting, providing exposure to project accounting, credit card reconciliation, and vendor payments. The ideal candidate will support the accounting team in maintaining accurate financial records. Duties/Responsibilities: • Assist with the preparation and maintenance of financial records, and invoices • Assist with processing accounts payable transactions • Perform data entry and ensure accuracy in accounting systems • Help reconcile project job costs and support project billing • Maintain and organize financial documentation for audits and compliance • Assist in tracking equipment and material purchases to appropriate jobs • Collaborate with the finance team on various projects and administrative tasks Requirements Qualifications: • Actively pursuing a degree in Accounting, Finance, or a related field or recent graduate with accounting degree • Familiarity with basic accounting principles • Proficient in Microsoft Excel • Strong attention to detail and organizational skills • Excellent communication and teamwork abilities • Experience with accounting software is a plus, but not required • Ability to manage time effectively and meet deadlines • Must be authorized to work in the U.S. legally What We Offer • Practical, hands-on training in accounting and finance. • Exposure to real business operations and financial decision-making. • Mentorship from experienced professionals. • Opportunity to develop professional skills and enhance your resume. • Potential for future full-time opportunities based on performance. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Frequent periods of repeating the same movements. Walk, climb stairs, sit, and stand. Talk and hear at normal levels. See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to adjust focus. Reach with hands and arms. Use hands and fingers to operate tools and other business machines. Lift and/or move up to 50 lbs. Equal Opportunity Employer: IFS is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other status protected by law. Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Frequent periods of repeating the same movements. Walk, climb stairs, sit, and stand. Talk and hear at normal levels. See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to adjust focus. Reach with hands and arms. Use hands and fingers to operate tools and other business machines. Lift and/or move up to 50 lbs. Equal Opportunity Employer: IFS is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other status protected by law. Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Negotiable Salary

Admin Assistant/Receptionist -Downtown Silver Spring (Downtown Silver Spring)

1428 Spring St, Silver Spring, MD 20910, USA

Office in need of PT Admin Assistant/Receptionist for downtown Silver Spring office. Spanish Speaking a plus. Pay $16/hr. No remote opportunity.

Seeking friendly receptionist, Do you have a good voice?

9211 Corporate Blvd, Rockville, MD 20850, USA

Busy Real Estate Brokerage & Management Company seeks friendly person to answer phones and take messages. Must be upbeat and cheery. Hours 9:00 - 5:00, must arrive daily @ 8:45AM. Experience answering phones a plus, Bi Lingual a plus, English & Spanish, must be able to put calls on hold and transfer to extensions or send an email --

Onsite (Warehouse) Coordinator

200 MD-198, Laurel, MD 20707, USA

Job Summary: We are seeking a Bilingual Onsite Coordinator to join our team in Laurel, MD! We're looking for someone who can thrive in a fast-paced environment and enjoys working with diverse teams! Job Title: Onsite Coordinator Pay Rate: $21/hr. Schedule: Monday-Friday, 1 PM - 10 PM (must be flexible with overtime and weekends as needed) Benefits: Medical, Dental, Life, Vacation, Flex, Holiday, Telemedicine, Anniversary Day, and Bereavement. Paid Sick Leave Mandatory Requirements: Must have a valid Driver's License and Insurance Bilingual in English and Spanish Job Summary: This position is a combination of supervising employees, walking the floors to ensure a safe work environment and maintaining a clear line of communication with client management to ensure successful customer service. Constant availability to employees, client and Full Steam Staffing management. Essential Functions: -Manage all attendance and punctuality for all On-Site employees. -Manage On-Site employees through leadership and professionalism. -Establish priorities, meet timelines and deadlines. -Ability to closely follow up with all workers compensation and injury events. -Conduct pre-shift safety meetings. -Conduct Material Handling Equipment certifications with employees. -Conduct safety walks to ensure a safe work environment. -Manage time keeping program that is use to keep track of employee hours. -Maintain daily, weekly and monthly reports. -Issue disciplinary action. -Constant updating employee database. -Undertaking other tasks as directed by the On-Site Manager. -Other duties and responsibilities as assigned. Requirements: -Minimum of High School Diploma/GED. -Warehouse/distribution experience is preferred but not required. -Excellent Computer Skills (MS Office proficient, Excel, and Word). -Must be Bilingual - Spanish (read, write, and speak).

Admin - Quickbooks (Beltsville)

10718 Tucker St, Beltsville, MD 20705, USA

CAP Industries, Inc. Manufacturer of Architectural products has an opening for a Part-Time, 4 hours per day M - F. Administrative Assistant to help with Invoicing. Knowledge of Quickbooks is helpful but willing to train. $16.00 per hour to start. Perfect part-time job for moms or dads with children in school. Interviews will be starting week of September 8th. This is not a Remote position.

OFFICE MANAGER BUSINESS MANAGER (Arnold)

21 Old Sturbridge Rd, Arnold, MD 21012, USA

Looking for a PT and FT OFFICE MANAGER/Business manager for a small company. Pay is commensurate with experience. Must have min 2 years of office assistant or office manager experience. Quickbooks experience preferred. This is a great little company that’s growing! Looking forward to hearing from you! Did I mention frequent bonuses and incentives?

Negotiable Salary

Office Assistant (Halethorpe)

1401 Angela Ave, Halethorpe, MD 21227, USA

Office Assistant for small Local Rigging Company. Duties include: Data Entry, Accounts Receivable, Accounts Payable, Administrative Duties, Answering Phones, Filing, Proficiency with Microsoft Office and QuickBooks. Benefits Include: Health Insurance Disability Insurance Holiday Pay Vacation Pay/PTO

Dispatcher (Laurel)

452 Henryton S, Laurel, MD 20724, USA

Morton’s Towing & Recovery. Has an opening for a full Time Dispatcher Monday through Friday . We are Looking for the right individual that is a quick learner, knowledgeable with computers and good communication skills. Will train the right person to learn our process Competitive pay/based on skill and knowledge. We offer: 401 plans with 100% company match Paid sick leave and paid vacation And Heath insurance assistance. REQUIRED *Knowledgeable with computers and good communication skills. * Ability to multi-task under pressure * Focus on customer satisfaction * Meticulous attention to detail * Represent Morton's Towing professionally and provide high quality work and care. * Dispatch drivers to emergency and roadside assistance calls, while answering multi-phone lines. * Must be available to some work weekends * Pay based on experience * You must have reliable transportation * Must pass a background check *Expect to focus only on business at hand during working hours. * Go to our website www.mortonstowing.com and fill out our online employment application. No phone calls please

Negotiable Salary

Inside Sales (Columbia Maryland)

4194 New Cut Rd, Ellicott City, MD 21043, USA

Eastern Tech Corporation is looking for a Dynamic person to come in on the ground floor and work with the new owner. Company has been in business for 44 years. ETC is a manufacturers Representative company specializing in Microwave and Electronic components. Our Customers are NSA, NRL, Northrop Grumman, John Hopkins, NASA, Lockheed Martin, Textron and many others in the area. You will be working with Buyers, Engineers, Program Managers , Material Managers. This position will take you to a new level in the advancements of your career. You have to be able to multi-task, you will be working with excel spreadsheets, CRM's emails and on conference calls so you need to be organized.. We are looking for someone that wants a career in a industry that never slows down. The Defense budget is over $860 billion a year so you have good job security. We will be training for over a year. A lot to learn.

Negotiable Salary

Administrative Assistant

H4M4+J8 Waldorf, MD, USA

Position Summary / Purpose Support Project Managers and their teams in creating high levels of customer satisfaction by establishing collaborative relationships among the project teams and constituent groups, resolving issues with customers and promoting the concept of integrated systems. Assist in the coordination, scheduling and facilitation of the timely and profitable delivery of all services required to rapidly return customer’s property to pre-loss condition. Principle Duties and Responsibilities • Support, facilitate and coordinate the work of multiple project teams and Project Managers • Identify and remove barriers to successful completion of overall projects • Serve as primary point of contact with external vendor representatives, insurance adjusters, project managers and customers • Assemble all information for emergency services estimates • Develop customer material allowances and selection sheets • Complete and track contracts, invoices, submitting and estimates • Provide timely project status updates to Project Managers • Maintain project work schedules and files • Collect production daily site reports • Prepare change orders and supplements • Facilitate customer warranty and satisfaction surveys • Secure client payments (deductibles, job progress payment)

Negotiable Salary

Assistant Property & Community Manager - Full Time w/ Benefits (Fairfax)

10917 Maple St, Fairfax, VA 22030, USA

Do you love working with people? Do you enjoy solving problems in a fast-paced, and collaborative, and deadline driven delivery environment? At Choice Property Management, you'll be part of a team, who loves to solve problems and meet our clients’ needs. As an Assistant Property & Community Manager with Choice Property Management Services, your primary responsibility is to deliver an exceptional experience to our clients and residents. Your role is crucial in creating a positive experience for our landlords and residents. Experience in Property or Community Management or Customer Service is a plus, but we will train the right candidate. Position Responsibilities: Engagement & Resident Experience: - Earning trust with clients and residents through exceptional communication, and proactive engagement. - Conducting and scheduling Move In Orientations. - Coordinating and resolving Home Owner’s Association and community issues - Responding to, qualifying, tracking, and resolving resident and client requests and conflicts. Project Management & Administrative Work - Leading turnover projects for your region across Accounting, Maintenance and Leasing teams from start to finish. - Identify opportunities for cross-functional collaboration across teams - Leading the renewal process from start to finish. - Ensure accurate resolution and documentation of all maintenance appointments for your region and follow-up before and after engagements. - Lease Creation - Inspection Auditing - Collection & follow through on certificates of insurance. - Violation Resolution Coordination More Duties as assigned Qualifications: − Positive Attitude & Customer-centric mindset − Excels in deadline-driven and detailed oriented environment − Professional Appearance and Demeanor. − Experience in conflict resolution. − Strong verbal, written and interpersonal communication skills. − Strength in ownership and prioritization − Excellent organizational skills. − Strong computer skills including MS Office suite. − Must be a quick learner and able to think on their feet. − Ability to multi-task while working in a fast paced environment. − Ability to type minimum 40 WPM. − Bi-Lingual Spanish is a plus.

Negotiable Salary

Bilingual Office Administrator (Sterling, VA)

XGJH+H3 Dulles, VA, USA

Bilingual Office Administrator With Construction Background Must be proficient in English and Spanish. Must have experience with QuickBooks or Invoicing We offer Health Insurance, Dental and a 401K In office work, not eligible for remote work.

Admin for Remodeling company (sterling)

46274 Mount Milstead Ter, Sterling, VA 20164, USA

Remodeling/ Junk removal company based out of sterling We are seeking a full-time Office Assistant to handle a variety of administrative tasks, experience in the construction industry is a plus. Who We’re Looking For: The ideal candidate will be: • Friendly, upbeat, and professional • Reliable and punctual • Highly organized and detail-oriented • A quick learner and self-starter • Able to work independently and as part of a team • Comfortable in a fast-paced environment • Experienced in providing excellent customer service • Able to communicate clearly and effectively •Create and post engaging content daily across all social media platforms •Visit job sites to take photos, videos, and customer interviews •Track trends and ensure our social media presence is active and professional •Assist in ordering of materials •Answer and direct phone calls professionally, addressing inquiries or routing them appropriately. Preferred Qualifications: • Familiarity with Microsoft Office Suite (Word, Excel, Outlook, etc.) • Prior experience in an administrative, clerical, or customer service role

Purchasing Agent Immediate opening ! (Sterling VA)

XGJH+H3 Dulles, VA, USA

Fast paced HVACR Contractor seeks highly motivated individual for the position of "Purchasing Agent" In this role you will be responsible for sourcing parts, equipment, issuing purchase orders, and some "back office duties" The successful candidate will be punctual, willing to learn and grow with the company, organized and reliable. Any previous work history in the Service Business is a major plus ! This is a full time position with great benefits and room for advancement in our trade.

Negotiable Salary

Immediate openings for Admin / Customer Service Reps (Sterling VA)

XGJH+H3 Dulles, VA, USA

Dynamic team oriented company in business for 45 years seeks motivated individuals for "Team Leader" and Customer Service roles. We offer excellent salaries, health insurance, 401K, Paid Holidays, Sick Leave, PTO, Paid Vacation, opportunity for over-time, Room for advancement in our industry, Join our team and Jump Start your Career !

Negotiable Salary

Admin Assistant Jobs Available in Bethesda, MD ($21/Hour)

9 Memorial Dr, Bethesda, MD 20892, USA

Job: Admin Assistant Pay: $21/hr Start Date(s): 9/5 We are seeking professional individuals for a one day event. You must commit to working this day as you will need to be screened and approved a week prior to the event and will only be allowed to work if you are on the list. **General Requirements*** • You are able to follow directions (no multi-lingual translation available unfortunately), attention to detail, able to sit for long period of time, working with hands – handling paper/envelopes, counting, repetitive work. • Customer Support • Working independently or as a team to interface with customers, managers, and other employees to solve problems and provide excellent customer service • Sitting or standing for the duration of the shift • Some aspects of this job may be physically demanding- you may be expected to be on your feet to interact with customers • You could be working in an office, warehouse, or field environment • There may be a specific dress code, but if it is not listed, we recommend going in business casual for your first day until you have had a chance to establish the company preference with your supervisor How to Apply: • Please send your reply to digitaloperations@employbridge.com with your contact information • Please include "Admin Assistant 444597" in your reply • We will reach out ASAP to see if you are a fit for the role

Administrative Assistant

4910 Fran Pl, Lincolnia, VA 22312, USA

SERVPRO of Springfield/Mt Vernon is hiring an Administrative Assistant! Benefits SERVPRO of Springfield/Mt Vernon offers: Competitive compensation Superior benefits Career progression Professional development And more! The Administrative Assistant will work as a liaison for the customer to identify project requirements and specifications as well as administer and organize projects and support teammates. If you are self-motivated, organized and have outstanding customer service skills, you could thrive in this environment! Key Responsibilities Responsible for clear and efficient project communication with the customer and project stakeholders Daily project(s) oversight to include monitoring status, audit, and work-in-progress Create preliminary estimate using estimating software Review and validate job site documentation Work closely with Project Managers to ensure thorough and accurate project documentation from beginning to end Collaborate and assist with other departments, as needed Position Requirements High school diploma/GED (preferred) Xactimate Level 1 or Symbility (preferred) IICRC Certification in WRT (recommended but not required) At least 1 year of customer service and/or office-related experience Ability to multitask and to remain detail orientated Must be knowledgeable in relevant computer applications Skills/Physical Demands/Competencies This is a sedentary role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Each SERVPRO® Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of SERVPRO Industries, LLC or SERVPRO Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by SERVPRO Industries to SERVPRO Franchises should be reviewed and approved by the Franchise’s attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and SERVPRO Franchises may choose whether or not to use them.

Office work (Rockville .MD)

6001 Executive Blvd, North Bethesda, MD 20852, USA

Rockville, MD | ⏰ Full-Time, Mon–Fri We’re hiring an Office Administrator for our maintenance & general contracting company. Requirements: Strong computer & bookkeeping skills Problem-solving ability, working independently Bilingual: English & Spanish Clean driving record & background check Good references Responsibilities: Office administration & bookkeeping Support clients & team members Keep daily operations running smoothly 👉 Full-time, Monday–Friday. Send your resume & references today!

Negotiable Salary

Part Time - Remote - Administrative Assistant (Hyattsville, MD)

4910 Taylor Rd, Hyattsville, MD 20781, USA

Small manufacturing company looking for a part-time help for us to: 1) Deal with Business Licences and Permits 2) Deal with Maryland and DC Governments for tax requirements Note that we employ an accountant and bookkeeper and do not need help with those services. You will be communicating directly with the business owner, bookkeeper, and accountant for tasks. Please provide a resume. Do not apply if you do not have experience dealing with city and state business licenses, business permits, and LLC formations.

ADMINISTRATIVE PROFESSIONAL (Fairfax, VA)

10917 Maple St, Fairfax, VA 22030, USA

We are seeking a highly skilled Administrative Professional to join our team. The ideal candidate is detail-oriented, resourceful and adept at supporting organizational operations through a wide range of administrative responsibilities. Key Responsibilities: • Support marketing initiatives, including content development, proposal coordination and outreach efforts • Strong writing ability to prepare, create and edit professional documents, presentations, visual materials to support business development needs • Design and develop high-quality presentations (PowerPoint and other formats). • Utilize Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint, etc.) • Provide general administrative support including scheduling, document management, and project assistance. • Provide assistance with recruiting functions • Support leadership with special projects and other administrative tasks as assigned. Qualifications: • Strong written and verbal communication skills with a keen attention to detail. • Advanced proficiency in Microsoft 365 applications. • Experience creating polished, professional presentations. • Proven ability to multitask, prioritize, and manage time effectively. • Professional, adaptable, and resourceful with a team-oriented mindset with an ability to work independently and ability to perform research. • Experience in government proposal preparation, formatting, compliance a plus. Salary: Hourly, part-time, 25-30 hrs per week. Work will be conducted at our Fairfax office, with some remote consideration. This is a temporary position anticipated to last 10-12 weeks, but could turn into a permanent employment opportunity. Hourly rate is negotiable, based on skills and experience. Satisfactory completion of Background Check is required. WCC is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, caste, disability, veteran status, and other legally protected characteristics and maintain a drug-free workplace.

Negotiable Salary

Service Dispatcher

7595 Gales Ct, Manassas, VA 20109, USA

Area Access sells, installs, and provide services on residential elevators, wheelchair lifts and stairway lifts. We are seeking a highly organized and detail-oriented Dispatcher to join our team. In this role, you will be responsible for coordinating and optimizing our daily operations, ensuring efficient communication between our team and clients. Responsibilities: • Receive and process incoming calls and requests for service and/or maintenance. • Dispatch appropriate personnel or resources to various locations. • Maintain accurate records of calls, dispatches, and other relevant information. • Monitor the location and status of field units. • Communicate with drivers, technicians, and other personnel. • Resolve issues and address customer concerns. • Prioritize tasks based on urgency and importance. • Utilize dispatching software and other tools. Skills: • Excellent communication and interpersonal skills. • Strong organizational and problem-solving abilities. • Ability to remain calm and efficient under pressure. • Knowledge of the local area or service region. Pay is dependent on experience, between $20-$30 per hour. Hours: Monday-Friday, in office work. No weekend work required. Great benefits available including medical and dental insurance, paid vacation, paid holidays and company match 401K.

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