FT Receptionist/Office Assistant for Seattle Area Construction Company (Seattle)

Our Interior Design Firm has an immediate opening for a skilled and responsible Full Charge Bookkeeper “with experience in the interior design field” to maintain our financial records, day-to-day accounting functions, accruals, financial statement preparation, and performing general accounting duties, as required. THIS IS IN OFFICE ONLY NO REMOTE WORK. Job Duties & Responsibilities · Process full cycle Accounts Payable and Receivable, including preparation of weekly invoices, daily purchase orders, client invoices, time billing invoices, maintaining customer records, vendor records and payroll in a timely manner · Perform Bank reconciliations for depository accounts and credit card reconciliations · General ledger input and maintenance · Complete tax forms preparation and processing on monthly, quarterly and yearly basis, including monthly Sales tax submissions · Maintain required business documents · Reconcile vendor statements and discrepancies · Deposit and cash reports · Work closely with our Accountant when needed to create and analyze financial reports · Perform other related duties as may be requested - such as general office administration -Monthly Sales Tax Deposits Requirements: · Finance Degree and expertise in QuickBooks Online · Be familiar with the Interior Design industry · 10 years Full Charge Bookkeeping experience a must!!! · Hands-On experience, proficient in Microsoft Office · Highly organized, detail oriented, ability to multitask · Able to complete tasks accurately and timely with minimal supervision in a fast paced environment · Have excellent oral and written communication skills to efficiently communicate and interact with staff, vendors, subcontractors and clients · Proven ability to maintain confidentiality · Bilingual (English/Spanish) with writing skills on both languages is an asset. Must speak English fluently. Job Types: Part-time, Contract

About the Role We’re a boutique hotel looking for a detail-oriented Bookkeeper / Accountant with a strong accounting background and advanced QuickBooks Online (QBO) skills. This role is perfect for someone who thrives in both structured accounting work and problem-solving, with the flexibility to work onsite in Miami Beach and remotely as needed. Key Responsibilities • Accounts Receivable & Payable o Process customer invoices accurately and on time o Manage vendor bills, approvals, and ensure timely payments o Adjusting invoices incorrectly paid to an inter-related company • Bank Feeds & Automation o Set up and maintain bank feeds o Import transactions and create bank rules for automation o Review coding for accuracy and exceptions o Reconcile bank, credit card, and clearing accounts monthly • Accounting & Reporting o Reconcile accounts to keep books current and accurate o Ensure transactions are correctly reflected in both the P&L and Balance Sheet o Maintain and update Products & Service Codes in QBO for accurate reporting o Support month-end close and reporting tasks o Prepare reconciliations for AR/AP, payroll liabilities, intercompany balances, and other balance sheet accounts o Analyze F&B performance o Calculate ADR/RevPAR, other KPIs • Intercompany Transactions o Record intercompany charges, reimbursements, and transfers o Reconcile due-to/due-from accounts monthly across entities o Investigate and resolve variances promptly • Systems & Process Development o Implement best practices for QBO setup and automation o Create and maintain SOPs (standard operating procedures) o Provide management with checklists and reporting tools for financial clarity • Interface with Investors and Senior Management Requirements • Strong accounting background with understanding of AR, AP, Balance Sheet, and P&L • Advanced QuickBooks Online experience (must be proficient with complex transactions) • Experience handling partial payments, security deposits, job costing, and billable expenses • Ability to work independently, problem-solve, and maintain attention to detail • Excellent communication skills to work with both internal teams and clients Preferred • Accounting degree or equivalent experience • Prior experience as a bookkeeper or accountant • Knowledge of intercompany accounting and reconciliations • Familiarity with automation tools (bank rules, recurring templates, imports).

Exciting position will present the chosen candidate with a variety of accounting responsibilities. These include supervising one(1) staff member, preparing and analyzing financial statements, managing general ledger, and performing reconciliations. Duties will also include, A/P, A/R, assisting with budgets and forecasting, improving accounting processes. assisting with audits and taxes and GAAP principles and financial software included. At least 3+ years accounting experience in a professional environment. Friendly office. Flex hours ( no remote), top benefits(PTO 3 weeks) and salary. For additional information please contact the phone number below.

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FINANCE COMPANY CALL CENTER – COLLECTIONS / CREDIT-Bilingual (English and Spanish) a must We are currently seeking new team member for Full Time opportunity. In-bound / Out-bound Call Center position. Collections & Recovery Professionals with Customer Service phone skills. Ability to communicate effectively with customers, subordinates, management, and Sales personnel. Excellent interpersonal communication skills are essential. Responsibilities and Duties • Perform inbound/outbound collection calls • Utilize online database searches, skip tracing techniques, and available resources to locate delinquent debtors. • Maintain a consistent level of professionalism at all times with the debtor. • Negotiate payment terms • Thorough understanding of the Fair Debt Collection Practices Act is required. • Maintain working queue to establish audit standards • Excellent customer service skills and phone manner/etiquette • Possess excellent negotiation skills, including the tact required for securing payment, discussing customer’s finances, or negotiating appropriate resolutions. • Possess excellent interpersonal, written and oral communication skills • Possess ability to work in a team and multi-tasked environment • Good time management skills and ability to prioritize • Problem solving skills • Ability to be detail oriented Qualifications and Skills Bilingual (English and Spanish) a must PC-related skills • Working knowledge of using AS-400 Collections Program. • Excel Work Sheets • Oracle JD Edwards E1 Benefits

Exciting and challenging position awaits you! The chosen candidate will function somewhat like a controller dealing with high-net -worth individuals and their related entities and estates.The preparation of financial statements ( Quickbooks) and Fiduciary accounting reports are required as well as cash management, general ledger, financial statement analysis and tax preparation etc. Accounting degree. CPA preferred. Knowledge of Microsoft Office Suite and Quickbooks. Working for a national or local CPA firm or corporation preferred. Friendly atmosphere, excellent benefits and top salary. For additional information please contact the phone number below..