PAYROLL/BILLING MANAGER (BOWIE)

Job Title: Payroll and Billing Manager Reports To: Director of Operations / Administrator Location: Bowie Office (onsite) Employment Type: Full-Time Position Summary The Payroll and Billing Manager oversees bi-weekly payroll processing, Medicaid billing operations, and financial reporting to ensure accurate, timely compensation and claims management. This role requires strong analytical skills, attention to detail, and a solid understanding of home healthcare billing practices, payroll software, and regulatory compliance. Key Responsibilities ✅ 1. Bi-Weekly Payroll Processing • Collect and review employee timesheets and EVV data for accuracy. • Process payroll bi-weekly using ADP or designated payroll software. • Ensure proper application of pay codes, deductions, overtime, and adjustments. • Maintain payroll records for audit and regulatory compliance. ✅ 2. Hours Chart Management • Create and maintain comprehensive hours charts to track employee work hours. • Generate reports for management on hours utilization and payroll costs. • Identify discrepancies and resolve with supervisors promptly. ✅ 3. ADP Payroll System Mastery • Understand the architecture and functionalities of ADP payroll systems. • Manage employee setup, terminations, and pay updates within ADP. • Utilize ADP reporting tools for payroll summaries, taxes, and deductions. ✅ 4. Care Center Software Proficiency • Learn and efficiently use Care Center or equivalent scheduling/billing software. • Extract timesheet, billing, and authorization data as required for operations. • Support integration of Care Center data with payroll and billing systems. ✅ 5. Medicaid Billing Operations • Gain a deep understanding of Medicaid billing concepts, codes, and requirements. • Submit accurate claims for home healthcare services rendered. • Monitor claim statuses, manage denials, and process resubmissions promptly. • Track revenue cycle metrics to optimize reimbursement. ✅ 6. LTSS Clocking Process • Understand Long-Term Services and Supports (LTSS) clocking protocols. • Ensure field staff compliance with Electronic Visit Verification (EVV) requirements. • Audit clock-in/clock-out data for accuracy and payroll/billing integrity. ✅ 7. Audit Trail and Compliance • Maintain organized payroll and billing records for state, federal, and Medicaid audits. • Ensure all payroll and billing entries have supporting documentation. • Prepare requested audit data efficiently and accurately. ✅ 8. End-to-End Payroll & Billing Process Understanding • Map workflows from service delivery through billing and payroll. • Identify process gaps and recommend improvements. • Ensure seamless integration between payroll, billing, and HR functions. ✅ 9. Office Presence • Work physically in the Bowie office to coordinate with billing, payroll, and operations teams. • Attend staff meetings and training sessions as scheduled. ✅ 10. Business and Industry Knowledge • Develop strong knowledge of home healthcare services, operations, and compliance standards. • Stay informed of Medicaid policy changes impacting payroll and billing processes. Qualifications • Education: Bachelor’s degree in Accounting, Finance, Healthcare Administration, or related field (preferred).