Administrative Assistant/Bookkeeping Position (Allston)

Residential Real Estate Appraiser Trainee for fast paced company with long term track record of success. Work and learn while getting paid. No experience required. Must have some computer knowledge. Real estate knowledge preferred. Must be able to work full-time at the office. This office is upstairs in a secure office building. Build your knowledge of real estate while getting paid. Can lead to license or certification in real estate appraisal with other completed courses. Visit California Bureau of Real Estate Appraiser for licensing information (brea.ca.gov). Immediate position available for right candidate. Send resume.

We are looking for additional support in the office, especially with accounts receivable and QuickBooks management. The areas will need assistance include: • Entering bills into QuickBooks, maintaining quickbooks. • Processing and scheduling online bill payments • Categorizing receipts and expenses across multiple bank accounts and credit cards • Filing and maintaining organized records of receipts and related documents During payroll week, we may also need occasional assistance with sending QuickBooks ACH payments. Overall, the most consistent help needed is maintaining the QuickBooks accounts and credit card records ensuring all expenses are categorized and up to date. This position is not remote or hybrid and requires attendance at our office.

Job Title: Payroll and Billing Manager Reports To: Director of Operations / Administrator Location: Bowie Office (onsite) Employment Type: Full-Time Position Summary The Payroll and Billing Manager oversees bi-weekly payroll processing, Medicaid billing operations, and financial reporting to ensure accurate, timely compensation and claims management. This role requires strong analytical skills, attention to detail, and a solid understanding of home healthcare billing practices, payroll software, and regulatory compliance. Key Responsibilities ✅ 1. Bi-Weekly Payroll Processing • Collect and review employee timesheets and EVV data for accuracy. • Process payroll bi-weekly using ADP or designated payroll software. • Ensure proper application of pay codes, deductions, overtime, and adjustments. • Maintain payroll records for audit and regulatory compliance. ✅ 2. Hours Chart Management • Create and maintain comprehensive hours charts to track employee work hours. • Generate reports for management on hours utilization and payroll costs. • Identify discrepancies and resolve with supervisors promptly. ✅ 3. ADP Payroll System Mastery • Understand the architecture and functionalities of ADP payroll systems. • Manage employee setup, terminations, and pay updates within ADP. • Utilize ADP reporting tools for payroll summaries, taxes, and deductions. ✅ 4. Care Center Software Proficiency • Learn and efficiently use Care Center or equivalent scheduling/billing software. • Extract timesheet, billing, and authorization data as required for operations. • Support integration of Care Center data with payroll and billing systems. ✅ 5. Medicaid Billing Operations • Gain a deep understanding of Medicaid billing concepts, codes, and requirements. • Submit accurate claims for home healthcare services rendered. • Monitor claim statuses, manage denials, and process resubmissions promptly. • Track revenue cycle metrics to optimize reimbursement. ✅ 6. LTSS Clocking Process • Understand Long-Term Services and Supports (LTSS) clocking protocols. • Ensure field staff compliance with Electronic Visit Verification (EVV) requirements. • Audit clock-in/clock-out data for accuracy and payroll/billing integrity. ✅ 7. Audit Trail and Compliance • Maintain organized payroll and billing records for state, federal, and Medicaid audits. • Ensure all payroll and billing entries have supporting documentation. • Prepare requested audit data efficiently and accurately. ✅ 8. End-to-End Payroll & Billing Process Understanding • Map workflows from service delivery through billing and payroll. • Identify process gaps and recommend improvements. • Ensure seamless integration between payroll, billing, and HR functions. ✅ 9. Office Presence • Work physically in the Bowie office to coordinate with billing, payroll, and operations teams. • Attend staff meetings and training sessions as scheduled. ✅ 10. Business and Industry Knowledge • Develop strong knowledge of home healthcare services, operations, and compliance standards. • Stay informed of Medicaid policy changes impacting payroll and billing processes. Qualifications • Education: Bachelor’s degree in Accounting, Finance, Healthcare Administration, or related field (preferred).

Do you love numbers? Do you love analyzing and solving problems and coming up with solutions? If you answered yes and you consider yourself computer savvy, then we want you to apply! If numbers are not your best friend, this job may not be for you! Rent Portland Homes Professionals manages hundreds of single-family homes, townhomes and condos across the Portland Metro Area and has need for a - FULL TIME - ACCOUNTING /ADMINISTRATIVE ASSISTANT. Property Management Experience with AppFolio a plus but not mandatory. Candidate should be Self-motivated with high attention to detail. - Have knowledge of basic accounting- Process AP and AR-Process 400-500 bills monthly, prorate and divide based off occupancy in each unit. High attention to detail is absolutely necessary. Enter and attach vendor repair bills, communicate with vendors regarding their invoices and past due bills. Receive rent checks and communicate with tenants regarding their past due balances. Issue 10-day notices and be able to meet deadlines. - Have good computer skills- 99% of your job is on a computer and at your desk. You must learn to navigate your way through Appfolio smoothly, learn all the nuances and complete your everyday tasks like entering bills, printing invoices, emailing tenants and owners and writing professionals letters. You will use MS.Word , Excel, Office and other software for this job. - Be a people person- You will be the point of contact for the tenant accounts. Access their ledger and analyze the numbers and explain to tenants. - Have good written and verbal communication skills- This is a must! You will need to write professionals emails to tenants, owners and will speak to tenants and owners on the phone or in person and must maintain a professional demeanor. - Candidate should have reliable transportation/vehicle- You will need to drive to the post office a couple of times a month and do some other tasks outside the office when needed. Compensation - $24 to $26 per hour DOE - Plus Bonuses Please send Resume.

Rent Portland Homes Professionals - manages hundreds of single-family homes, townhomes and condos across the Portland Metro Area and has need for a - FULL TIME - ACCOUNTING /ADMINISTRATIVE ASSISTANT. Property Management Experience with AppFolio a plus but not mandatory. - Candidate should be Self-motivated with high attention to detail. - Candidate should have reliable transportation/vehicle. - Have knowledge of basic accounting. - Be a people person. - Have good computer skills. - Have -good written and verbal communication skills. A successful candidate will assist the Accounting Manager, answer incoming phone calls and assist the Portfolio Manager across all departments of property management. Please send Resume. Compensation - $24 to $26 per hour DOE - Plus Bonuses

Job Overview We are seeking a detail-oriented and organized Bookkeeper to join our team. The ideal candidate will have a strong background in accounting principles and experience with various accounting software. This role involves managing financial records, preparing reports, and ensuring compliance with financial regulations. The Bookkeeper will play a crucial role in maintaining the accuracy of our financial data and supporting the overall financial health of the organization. Duties Maintain accurate financial records through double-entry bookkeeping practices. Manage accounts payable and accounts receivable processes, ensuring timely invoicing and payment collection. Perform bank reconciliations and balance sheet reconciliations to ensure accuracy in financial reporting. Prepare journal entries and assist with general ledger accounting tasks. Generate financial reports, including profit and loss statements, balance sheets, and cash flow statements. Assist with budgeting and account analysis to support financial planning efforts. Ensure compliance with GAAP standards and relevant regulations in both corporate and non-profit accounting environments. Utilize various accounting software such as QuickBooks Online and QuickBooks Desktop for efficient record-keeping. Provide payroll support as needed, including processing payroll transactions accurately. Conduct account reconciliation to ensure all transactions are accounted for correctly. Experience Proven experience in bookkeeping or accounting roles with a solid understanding of financial concepts. Familiarity with public accounting practices is preferred; experience in governmental accounting is a plus. Proficiency in accounting software such as QuickBooks is required. Knowledge of technical accounting principles including debits & credits, general ledger reconciliation, and account analysis is required. Experience with balance sheet reconciliation, bank reconciliation, journal entries, and financial report writing is highly desirable. Strong 10 key typing skills for efficient data entry are necessary for this role. If you are an organized professional with a passion for numbers and a commitment to accuracy, we encourage you to apply for this opportunity to contribute to our team as a Bookkeeper. Job Types: Full-time, Part-time Benefits: Work from home Work Location: Hybrid remote in San Francisco, CA 94116