Account Receivables (Nursery)

Job Title: Payroll and Billing Manager Reports To: Director of Operations / Administrator Location: Bowie Office (onsite) Employment Type: Full-Time Position Summary The Payroll and Billing Manager oversees bi-weekly payroll processing, Medicaid billing operations, and financial reporting to ensure accurate, timely compensation and claims management. This role requires strong analytical skills, attention to detail, and a solid understanding of home healthcare billing practices, payroll software, and regulatory compliance. Key Responsibilities ✅ 1. Bi-Weekly Payroll Processing • Collect and review employee timesheets and EVV data for accuracy. • Process payroll bi-weekly using ADP or designated payroll software. • Ensure proper application of pay codes, deductions, overtime, and adjustments. • Maintain payroll records for audit and regulatory compliance. ✅ 2. Hours Chart Management • Create and maintain comprehensive hours charts to track employee work hours. • Generate reports for management on hours utilization and payroll costs. • Identify discrepancies and resolve with supervisors promptly. ✅ 3. ADP Payroll System Mastery • Understand the architecture and functionalities of ADP payroll systems. • Manage employee setup, terminations, and pay updates within ADP. • Utilize ADP reporting tools for payroll summaries, taxes, and deductions. ✅ 4. Care Center Software Proficiency • Learn and efficiently use Care Center or equivalent scheduling/billing software. • Extract timesheet, billing, and authorization data as required for operations. • Support integration of Care Center data with payroll and billing systems. ✅ 5. Medicaid Billing Operations • Gain a deep understanding of Medicaid billing concepts, codes, and requirements. • Submit accurate claims for home healthcare services rendered. • Monitor claim statuses, manage denials, and process resubmissions promptly. • Track revenue cycle metrics to optimize reimbursement. ✅ 6. LTSS Clocking Process • Understand Long-Term Services and Supports (LTSS) clocking protocols. • Ensure field staff compliance with Electronic Visit Verification (EVV) requirements. • Audit clock-in/clock-out data for accuracy and payroll/billing integrity. ✅ 7. Audit Trail and Compliance • Maintain organized payroll and billing records for state, federal, and Medicaid audits. • Ensure all payroll and billing entries have supporting documentation. • Prepare requested audit data efficiently and accurately. ✅ 8. End-to-End Payroll & Billing Process Understanding • Map workflows from service delivery through billing and payroll. • Identify process gaps and recommend improvements. • Ensure seamless integration between payroll, billing, and HR functions. ✅ 9. Office Presence • Work physically in the Bowie office to coordinate with billing, payroll, and operations teams. • Attend staff meetings and training sessions as scheduled. ✅ 10. Business and Industry Knowledge • Develop strong knowledge of home healthcare services, operations, and compliance standards. • Stay informed of Medicaid policy changes impacting payroll and billing processes. Qualifications • Education: Bachelor’s degree in Accounting, Finance, Healthcare Administration, or related field (preferred).

Do you love numbers? Do you love analyzing and solving problems and coming up with solutions? If you answered yes and you consider yourself computer savvy, then we want you to apply! If numbers are not your best friend, this job may not be for you! Rent Portland Homes Professionals manages hundreds of single-family homes, townhomes and condos across the Portland Metro Area and has need for a - FULL TIME - ACCOUNTING /ADMINISTRATIVE ASSISTANT. Property Management Experience with AppFolio a plus but not mandatory. Candidate should be Self-motivated with high attention to detail. - Have knowledge of basic accounting- Process AP and AR-Process 400-500 bills monthly, prorate and divide based off occupancy in each unit. High attention to detail is absolutely necessary. Enter and attach vendor repair bills, communicate with vendors regarding their invoices and past due bills. Receive rent checks and communicate with tenants regarding their past due balances. Issue 10-day notices and be able to meet deadlines. - Have good computer skills- 99% of your job is on a computer and at your desk. You must learn to navigate your way through Appfolio smoothly, learn all the nuances and complete your everyday tasks like entering bills, printing invoices, emailing tenants and owners and writing professionals letters. You will use MS.Word , Excel, Office and other software for this job. - Be a people person- You will be the point of contact for the tenant accounts. Access their ledger and analyze the numbers and explain to tenants. - Have good written and verbal communication skills- This is a must! You will need to write professionals emails to tenants, owners and will speak to tenants and owners on the phone or in person and must maintain a professional demeanor. - Candidate should have reliable transportation/vehicle- You will need to drive to the post office a couple of times a month and do some other tasks outside the office when needed. Compensation - $24 to $26 per hour DOE - Plus Bonuses Please send Resume.

Rent Portland Homes Professionals - manages hundreds of single-family homes, townhomes and condos across the Portland Metro Area and has need for a - FULL TIME - ACCOUNTING /ADMINISTRATIVE ASSISTANT. Property Management Experience with AppFolio a plus but not mandatory. - Candidate should be Self-motivated with high attention to detail. - Candidate should have reliable transportation/vehicle. - Have knowledge of basic accounting. - Be a people person. - Have good computer skills. - Have -good written and verbal communication skills. A successful candidate will assist the Accounting Manager, answer incoming phone calls and assist the Portfolio Manager across all departments of property management. Please send Resume. Compensation - $24 to $26 per hour DOE - Plus Bonuses

ACCOUNTS PAYABLE ADMINISTRATOR DEPARTMENT: ACCOUNTING REPORTS TO: SUPERVISOR AND CFO JOB SUMMARY: PERFORMS ACCOUNTING AND CLERICAL WORK IN THE PREPARATION AND MAINTENANCE OF ACCOUNTS PAYABLE MAJOR DUTIES: • Responsible for processing Accounts Payable • Review monthly Accounts Payable reconciliation and aging reports • Monthly planning and preparation for Accounting close • Deal professionally with internal and external parties at all times to resolve issues • Other ad hoc projects or tasks as assigned by Accounting Supervisor and Controller • Perform related duties as assigned KNOWLEDGE & SKILLS: • College level Business/Accounting related courses or relevant field with professional accounting qualification • Possess good leadership, command skills, problem solving, inter-personal skills and good presentation • Good computer knowledge in Microsoft software, especially Excel, Accounting Software knowledge is an added advantage • Diligent, energetic and the ability to work well under pressure • Proven analytical skills and extremely process driven • Flexible, enthusiastic, self-motivated and a team player • Must provide all necessary documents required by the government for employment

We are seeking a highly organized Accounting Specialist & Office Coordinator to support a real estate development client in Vancouver, WA. This role will handle bookkeeping, accounting entries, material ordering, subcontractor insurance administration, and subcontractor agreement support. This role is ideal for someone who thrives in a fast-paced construction environment, balancing financial accuracy with operational support. Key Responsibilities: Accounting (50%): Manage accounts payable and receivable, ensuring accurate and timely processing. Handle job cost tracking per project, including subcontractor invoicing, lien waivers, and client monthly Work In Progress (WIP) billing. Prepare bank reconciliations and maintain general ledger accuracy. Assist with month-end close and ensure records are ready for review by CPA. Coordinate with outside CPA on tax filings, and various reporting (quarterly, or annually). As the business scales, processing of in-house payroll as needed. Material Ordering (25%): Place purchase orders (such as finish materials) for various projects, track deliveries, and support inventory tracking as part of system improvement. Exercise sound judgment in spending and strive to achieve the best possible deal for the company. Coordinate delivery schedules with suppliers, project managers, and field teams. Track pricing, availability, and delivery to avoid project delays. Insurance Administration (12.5%): Track and maintain certificates of insurance (COIs) for subcontractors and vendors to ensure they carry proper coverage as per our agreement. Monitor insurance expirations and proactively follow up with subcontractors to maintain agreement compliance. Subcontractor Agreement Support (12.5%): Ensure subcontractor agreements are properly executed and on file prior to work commencing. Track and manage lien releases and retention related to subcontractor payments. Maintain organized documentation for compliance and project close-out. Support the business as needed to ensure overall success. Qualifications: Minimum of 3 years of bookkeeping or accounting experience, in the residential construction industry required. Associate degree in Accounting or relevant bookkeeping/accounting coursework, strongly preferred. Strong knowledge of AP/AR, job cost tracking, lien waivers, and WIP billing. Understanding of GAAP accounting standards, P&L financial statements and Balance Sheet. Proficiency with QuickBooks, required. Familiarity with basic insurance requirements and/or administration. Strong organizational skills, ability to manage multiple priorities, and be a great team player. Effective communicator with vendors, subcontractors, and internal teams. Highly detail-oriented, reliable in follow-through, and committed to integrity and ethical standards. Compensation & Benefits: Compensation: $25/hr to $33/hr Medical insurance: Monthly health insurance allowance to support employee healthcare costs. Paid holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day. Paid time off plan: Starts at 2 weeks. Schedule (In office): M - F, 8:00 am - 5:00 pm or 7 to 4 pm.

Looking for extra income or career change? Our Finance Firm is expanding and looking for more entrepreneurs! If you are 18 or older, with clean background check, ambitious and sharp - join our team and become financial agent or advisor! • No experience required • Paid training • Free State and Federal licenses • $500+ bonus • Remote • Flexible schedule • Spanish training available