School Secretary at Woodburn Arthur Academy (Woodburn)

This position starts August 11, 2025 and goes through June 19th, 2026 Arthur Academy School Secretary/Office Coordinator Job Description (Responsibilities may include but are not limited to): Administrative Tasks: Follow the Arthur Academy OC Handbook Provides administrative support to principal and Intervention Specialist as needed Update all staff, student and parent/guardian information upon immediate notification of the change Maintains student files and transfers records/files according to all applicable policies Provides various reports daily, weekly, and monthly as needed by the principal Utilizes various online systems to ensure all essential and applicable data is accurately entered, maintained, and updated Keeps the school website accurate and up-to-date Serves as the lead of the school's Safety Team and keep the Safety Binder updated Tracks student attendance and sends out attendance notices Office Tasks: Answers phones and direct calls/retrieve and relay phone messages Submits orders for purchasing Lifts at least 40 lbs and store/organize supplies Office equipment maintenance Oversees general school appearance and minor repair issues Communicates with the cleaners Arranges summer cleaning Makes copies Picks up and organizes mail Collects and accurately tracks money Creates and maintains efficient and organized filing systems Maintains the school uniform exchange Maintains the online student store in conjunction with the principal, Central Office and the AAPO Oversees the organization and tracking of student devices (Chromebooks) and staff devices Maintains and implements a student onboarding and offboarding checklist Maintains and implements a staff onboarding and offboarding checklist School/Staff/Student Support Tasks: Serves food to students Implement all Student Safety and Behavior Plans Provide recess coverage/supervision according to the Arthur Academy supervision plan or procedures; actively monitor students to ensure safety Administer first aid and student medications Accurately maintains student medication info Schedules events as needed by the principal such as but not limited to: School Pictures Assemblies Field Trips Provide support in regard to AAPO ( Parent Organization ) procedures and processes Embrace the Arthur Academy Core Values and Mission Qualifications and Pay Strong Communication skills, verbal and written, include effective phone skills Ability to interact successfully with students grades K-5, teachers and parents/guardians Ability to multitask, prioritize and be flexible with changing school needs in a team environment Ability to clearly develop a daily schedule of all tasks to perform for each day Create and maintain an efficient and organized filing system The Office Coordinator is the first point of contact for visitors so you MUST be friendly, polite, assertive, alert and aware of security and safety protocol. High School Diploma or Equivalent Proficiency in Google Drive/Docs/Spreadsheets/Calendar/Mail Food Handlers Card (or obtain one before position starts) First-Aid/CPR/AED Card (or obtain one before position starts) Position follows a school schedule of mid-August through mid-June (with winter, spring and summer breaks unpaid). Compensation: Starting at $19.00 per hour Apply by submitting your resume to HR@arthuracademy.org. JOB APPLICANTS WILL BE SUBJECT TO A CRIMINAL HISTORY CHECK Recruiters, please don't contact this job poster.