Front Desk Receptionist

Very flexible positions exist within Court Administration.  We are seeking part-time hires as tipstaff who will have work assignments in the courtroom, in an office, or both.  Essential duties may include confirming presence of all litigants and counsel for scheduled proceedings, opening court, swearing in witnesses, preparing paperwork, managing and preparing case files, assisting with jury selection and jury trials, assisting with copying and faxing as needed, and supporting Court Administration as necessary. Requirements Qualified candidates will have a high school diploma or GED. Some work experience preferred, strong customer service orientation; demonstrated accuracy, attention to detail, and organizational skills; highly proficient interpersonal relations and communications skills; ability to work with all skills and backgrounds; and maturity to maintain confidential information. Benefits This position is limited to 999 hours per anniversary year, start at $13.75/hour, and include pro-rated vacation benefits. EQUAL OPPORTUNITY EMPLOYER

We need a part time self motivated , office administrator, who can take care of all aspects of office work.

Life at aptihealth The aptihealth team is comprised of healthcare, data science and technology experts passionate about transforming behavioral healthcare. aptihealth is a digital technology platform with an affiliated medical group that makes it easier for people to access speedy high quality behavioral healthcare at the right place and right time. The technology enabled provider group reaches people who need care, engages them in care, follows their care journey, and demonstrates improved outcomes. Everything we do at aptihealth is centered on our mission to revolutionize care and to ensure that the millions of people who need fast access to quality behavioral healthcare receive it. As a curious and collaborative teammate, someone excited about tackling the hard problems in healthcare and technology, you will play a key role in making that mission a reality. Together, we’ll create and innovate transformative behavioral healthcare – for millions of people. What We Offer The opportunity to make life better for millions of people An environment of positive and super smart colleagues Turning innovative ideas into real-world results Encouraging curiosity and collaboration Priding ourselves in being diverse and inclusive Fostering a company of trust & accountability Investment in our team with continuous learning opportunities The Role As Practice Support Specialist, you’ll be part of our Practice Support team and the go-to person on site in our Clifton Park office. You’ll help patients, referring partners, and internal staff get what they need by managing inquiries over the phone, by email, and through electronic ticketing, making sure questions are answered and requests are handled quickly and professionally.    This full-time, in-person role is based in our Clifton Park office, Monday–Friday, 9 a.m.–5 p.m. Along with supporting patients and partners, you’ll keep the office running smoothly by handling mail, keeping supplies stocked, and making sure the space stays organized.    You’ll also handle key support tasks such as verifying benefit eligibility, scheduling and rescheduling appointments, and assisting patients with registration and other needs.    This role is all about creating a welcoming, efficient, and supportive environment that makes it easy for patients and partners to get the help they need and ensures the office operates smoothly.  Requirements High School diploma or GED required; Associate degree strongly preferred 1-2 years of experience in a customer service or call center role Excellent verbal and written communication skills Strong problem-solving abilities and a commitment to follow-through and ensure a positive outcome for patients, partners, and team members Highly organized with strong attention to detail; ability to manage multiple tasks simultaneously Comfortable navigating multiple software platforms and web-based applications Reliable internet connection required for remote work Ability to work in a HIPAA-compliant manner with sensitive and private data, including maintaining a secure and confidential workspace Empathetic and clear communicator, able to support a wide range of patients and partners Self-motivated and able to work both independently and collaboratively Capable of adapting in a small, fast-paced team environment where processes may evolve quickly Prior experience in a medical or behavioral health setting is a plus Experience using Zendesk or similar ticketing systems preferred Responsibilities Answer incoming phone calls and respond to inquiries, complaints, and support requests from patients, partners, and internal staff Triage and escalate urgent issues to the appropriate team; follow up with requester by phone or email once a resolution is available Provide accurate, clear information about aptihealth’s services and offerings Manage customer-service tickets, complete related tasks, and follow up to ensure timely resolution and a positive experience for the requester Collaborate with cross-functional teams, including Clinical, Billing, Care Coordination, and other teams to ensure smooth handoffs and timely resolution of requests Confirm and update key patient information, including insurance eligibility, contact details, and other demographics to ensure accuracy across systems Support patients with scheduling, rescheduling, registration, platform access, and other needs that may arise throughout their care journey Respond to medical record request inquiries, ensuring timely processing in accordance with company policies and regulatory requirements Accurately document all interactions in accordance with standard operating procedures; including updating relevant chart data and notes Greet and assist visitors at the front desk during regular office hours (Monday–Friday, 9 a.m.–5 p.m.; light foot traffic) Manage incoming and outgoing mail, including scanning and faxing to the appropriate internal teams Manage customer-service tickets, complete related tasks, and follow up to ensure timely resolution and a positive experience for the requester Handle light office management tasks, including maintaining supplies and keeping the office organized Job Type: Full-time / Hourly (40 hours/week)   Location: On-site at 1785 Route 9, Clifton Park, NY 12065   Working Hours: Monday–Friday, 9 a.m.–5 p.m.   Pay Rate: $25/hr   The final pay-rate may vary based on qualifications and relevant experience. About aptihealth aptihealth, inc. is a behavioral health engagement company that seamlessly integrates physical and behavioral healthcare.  Our platform connects medical providers, behavioral health specialists and patients with our proprietary assessment and treatment management protocols to get and keep patients healthier faster.  aptihealth’s structured therapy programs are centered on its proprietary 15 Life Domain Clinical Framework© that efficiently provides collaborative care teams with the most thorough understanding of a patient’s behavioral health needs.  The aptihealth platform connects patients and their care teams with licensed behavioral health specialists who provide 90-day and extended care therapy by phone or video supported by an easy-to-use consumer friendly digital experience.  The aptihealth program is evidenced to get individuals into therapy faster and clinically proven to improve both behavioral and medical outcomes while lowering overall cost.  At aptihealth, we don’t just accept difference—we celebrate it, we support it, and we thrive on it for the benefit of our team, products and community.  We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know by contacting us. To all recruitment agencies: aptihealth does not accept agency resumes. Please do not forward resumes to us, our team members or any other organization location. aptihealth is not responsible for any fees related to unsolicited resumes. For more information, please contact us at: aptihealth, inc. 1785 Route 9 Clifton Park, NY 12065

Small Lake Merritt, Oakland law firm seeks full-time File Clerk/Admin Assistant for an in-office position (no remote). M-F, 8:30-5pm. Professional-casual office. We are looking for someone who wants to be a File Clerk/Admin Assistant, not someone looking for work while in school or a filler position. We want someone long-term who wants to stay and grow with the firm. Prior professional office experience preferred. Prior law firm experience preferred. Office attire is professional-casual (no jeans). We are a paperless office. The salary range for this position is $41,600-48,000/yr. depending on experience. Duties will include but not be limited to: • Must be RELIABLE. Everyone relies on you to help maintain a smooth-running office. Your are expected to be in the office Monday through Friday, 8:30am to 5pm, with a half-hour lunch break. • Maintain cloud-based legal files, which requires scanning, distributing and filing the daily mail. • Scan newly received invoices, enter billing information for the invoices in billing system, file copies in filing system • Download documents received via Dropbox or similar, rename documents per office system, distribute as necessary, and file. • Create Dropbox folders, upload requested documents, provide Dropbox link via email. • Maintain cloud-based legal files, which requires scanning, distributing and filing the daily mail (both physical mail received and documents received via email). • Light lifting of files and banker’s boxes when needed. (We are a paperless office and this is rare.) • Enter invoices in billing system and file copies in filing system. Must be skilled in typing numbers. • Maintain and Enter calendar entries in system. • General office duties of Scanning, copying, incoming/outgoing mail and packages, kitchen duties of cleaning and restocking, assist with making coffee, stocking office supplies and kitchen snacks when delivered, office cleanliness, office projects, and other tasks as requested. • Office projects, including assistance with printing and assembly of trial binders and other tasks as requested. • Miscellaneous office projects that might include chair assembly of new chairs when received. • Office errands (walk to the bank a block away, and similar), all within walking distance. • Professional/casual environment, no perfume, no chewing gum, no jeans, no flip-flops – think small shared space and law firm professional. Please have the ability to easily learn new things, be adept, ask questions, be detail-oriented and able to follow directions. Perfectionists are welcome! Please have the ability to maintain an organized and accurate filing system. Accuracy is key. The successful candidate will be proficient in Microsoft Office (Word and Outlook), and Adobe Acrobat Pro. Reliable, punctual, occasional light lifting, ability to be flexible and collaborative. Must keyboard type a minimum of 60 wpm. College degree preferred. The successful candidate will be flexible with changing daily priorities, open to interruptions, and willing to learn. Must be discreet and understand that client information is confidential. Collegial, friendly work environment with competitive salary and benefits. Following the standard probationary period, we offer a comprehensive benefits package that includes 100% firm-paid medical, dental, and vision, 401(K) with firm contributions, paid vacation time off, paid sick leave, year-end bonuses, and annual salary reviews. Staff hours are M-F, 8:30-5pm with a half-hour lunch break. (Minimal overtime, if any.) Office is near Lake Merritt and conveniently located just a few blocks from the 20th Street BART station. This is an in-office position (no remote). The salary range for this position is $41,600-48,000/yr. depending on experience. Please reply with a resume, cover letter, and salary requirement. Due to the volume of resumes received, not every applicant will receive a reply. Only those chosen to continue the application process will be notified. Thank you.

As an Administrative Assistant, you'll be the supportive backbone for our Executive Director, ensuring that Permanent’s day-to-day operations flourish. You will play an integral role in facilitating collaboration across teams, managing executive tasks, and handling communications with our external partners, members, and beneficiaries. This position is essential within our mission-driven technology nonprofit, which is geared towards achieving significant social impact. Your role will be to create an environment that enables our entire team to succeed — making sure operations run smoothly by removing hurdles and enhancing communication. On a daily basis, you'll engage in essential administrative tasks like drafting correspondence, scheduling meetings, organizing and maintaining files, and providing information to those who need it, both internally and externally. You’ll know you’re doing a great job when inboxes are tidy, calendars are current, meetings are efficient, and the Executive Director can concentrate on strategic initiatives and product development rather than getting bogged down in paperwork and task management. Requirements Education and Experience Bachelor's Degree 1-3 Years Experience in a similar role Primary Job Duties Day-to-day Operations Maintain team calendars and prepare agendas, materials, and logistics for meetings, quarterly planning, and retreats. Take notes at team meetings, support follow-through in Asana, and gather information to keep our KPI tracker current. Keep company documentation and files organized, while documenting processes and improving efficiency across the team. Executive Support Extend the capacity of the Executive Director by managing their task list, calendar, and inbox, and drafting communications as needed. Open, read, capture action items and gather supporting materials or research to review for incoming mail requiring replies; answer routine inquiries. Fill out routine templated materials for board meetings and gather information to inform executive decision-making. Prepare expense reports, deliverables for bookkeepers and accountants, and track grant request progress. Administrative Support Assist with timely completion of payroll, PTO approvals, policy updates, and other compliance tasks in the Justworks platform, our PEO provider. Support hiring processes by managing postings and coordinating interviews or other tasks in the Workable platform. Assist with scheduling and administrating the annual performance review process, annual in-person team retreats or other organization-wide projects. Prepare, print, distribute, and mail materials, such as flyers or invitations for meetings, conferences or events. Manage onboarding and off-boarding processes for staff on company platforms. Member Success Triage and track support requests through resolution. Identify, confirm and escalate product issues reported by members. Facilitate onboarding webinars and help new members access resources. Aid staff in organizing, monitoring and addressing issues with member success platforms like Mailchimp, Circle, Zoho Desk, and others. Skills & Abilities Apply if you are described as: Detail oriented. You notice the details most people miss and sweat the small stuff. Easy to understand. Speaking and writing to convey information effectively comes easy to you. Intentional and organized. You follow processes, manage multiple tasks at once and document your work. Discreet and trustworthy. You handle sensitive information with care and respect. Punctual and prepared. You manage your time effectively, leave time to get ready and bring receipts. Helpful and Attentive. You seek out ways to help people and understand their challenges. A problem solver. You enjoy collaboratively figuring out the best solution to complex problems. A systems thinker. You enjoy making things more efficient and creating structure where it’s needed. A team player. You are confident in receiving feedback, giving gratitude and sharing the spotlight. A learner. You are flexible, make sense of new information, and are willing to tackle new tasks. A doer. You are self-motivated and enjoy checking boxes, achieving goals and making an impact. We’ll be impressed if you also bring: Experience in nonprofit operations, executive assistance, or program administration. Familiarity with operations software like Asana, Slack, Google Workspace, JIRA, GitHub, etc. Experience supporting executive leadership (calendar/email management, board prep, grants). Familiarity with HR platforms (e.g., Justworks) and bookkeeping/accounting coordination. Experience with technical writing or improving systems and processes (documentation, workflows, KPIs). Background in museums, libraries, archives, genealogy, or public history. Work Context Fully remote day-to-day, work-from-home environment facilitated primarily via on-camera video calls, email, and Slack communications with staff and partners across a variety of timezones. Reliable high-speed internet and self-maintained, private and non-disruptive workspace required. Occasional local or domestic travel for in-person team meetings or trade events will be required. Casual attire for internal-facing interactions, business casual for external facing interactions. Full time: a mix of ~20 hours fixed availability and ~20 hours flexible availability. Nights and weekends are not generally required when not traveling. Admin Assistant should expect a mix of structured, routine work and evolving, unstructured Salary $60,000 based on pay equity research for US-based intermediate experience administrative assistants in the nonprofit and technology sectors. Benefits Competitive salary with annual performance and cost-of-living increases Comprehensive health care (medical, dental, vision) Dependent care FSA 401K plan with matching contributions Generous Paid Time Off (vacation, sick, public holidays) Remote work and flexible schedule Wellness resources and funds to support your home office

Distributor in Maspeth Queens seeking for FULL TIME RECEPTIONIST. LONG TERMS ONLY! Polite, timely manner, highly motivated, reliable, fluent in English. Multitasking, friendly, team worker, bright, excellent on the phone and written correspondence skills. Know how to handle clients, staff, and phone calls, computer knowledge is a must (Word, Outlook, Excel) Good opportunity of growth for better position in the future for serious and reliable person. DUTIES: • Responsible for effectively managing incoming calls and visitors as well as providing administrative support, answer and direct calls on multi-line telephone system • Direct calls to appropriate parties • Administrative tasks: filling, typing, coping, taking messages, sending & receiving faxes, word processing • Data entry and filing • Need to have office experience, and the ability to work efficiently in a fast-paced environment • Assist in creating and submitting expense reports • Take on additional projects as assigned Working hours: Mon- Thu: 8am- 4:30pm Fri: 7am-3:30pm Please SEND RESUME to rrlresume@aol.com , or WALK-IN at: R.R. LALENA CORPORATION 59-26 55th Drive , Maspeth, NY. Submitting applications are every day from 10AM – 3PM.