Medical Office Front Desk (Upper East Side)

Brick by Brick Collective supports the Real Estate Industry and is looking for an excellent, self-starting, virtual assistant to join the team who has real estate experience to support a client of ours in Pennsylvania. We’re looking for someone to join us and grow with us as we’re rapidly expanding! Job Responsibilities: Manages projects on behalf of our Real Estate clients, managing and meeting deadlines Complete a variety of virtual assistant tasks including scheduling, emailing, lead conversion management, research projects, data entry, and many more different types of projects Professionally communicate with clients and adjust to their changing priorities, needs, and deadlines using their business values and processes as a guiding principle Hours start at 20 hours per week and have potential to grow up to 40 hours per week as we grow. Schedule is flexible and largely weekday-based, with most project turnaround times being 1-2 days. This is a remote position. Requirements Project Manager Qualifications / Skills: Experience working in the Real Estate Industry Strong written and verbal communication skills, with the ability to tailor communication to a variety of styles and client priorities Self-starter attitude; comfortable with an open-ended problem and creating a suggested plan from that Project and process management, managing deadlines and several priorities Critical thinking, if you think a client or project should be focused on something else Strong organizational and analytical skills Benefits Why Join Us? Remote Work: This is a fully remote position within the US, offering flexibility and work-life balance. Flexible Hours: Start at 20 hours per week with the potential to grow. Competitive Pay: Starting at $23/hour, with bonus opportunities of up to $10k annually. Growth Opportunities: Ample potential for career growth and performance bonuses. Brick by Brick Collective is committed to social justice, including LGBTQ rights, women’s rights, and civil rights, and provides services for individuals from a diverse array of races, ethnicities, national origins, sexual orientations, ages, religions, genders, educations, abilities and other identities. We do not tolerate or support discriminatory speech, hate speech, comments or actions against others based on their sex, gender, age, ethnicity, race, socio-economic status, disability, or other labels, or any physical, mental, or emotional abuse.

Top global private equity firm is seeking a Temporary to Permanent Assistant to provide seamless administrative support to Executives on the Capital Solutions team. General hours are 9am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed. Responsibilities: Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met. Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures Screen incoming calls and greet guests in a professional and courteous manner Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination Schedule and organize conferences and off-sites including all related logistics Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed Provide phone coverage and back up assistance Perform other ad hoc tasks as assigned and required Qualifications: BA/BS degree preferred 5+ years of administrative support experience or training, or equivalent combination of education and experience Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines Ability to shift gears independently and demonstrate flexibility in different coverage assignments Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacyin all situations Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required Team-oriented and collaborative attitude is a must Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint Working knowledge of office administrative procedures and operating standard office equipment Experience supporting a group of executives in a corporate environment highly preferred Experience in finance industry is a preferred but not required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Brown Harris Stevens Residential Management has been setting the standard in residential management since cooperative apartments were first introduced to New York City. We provide full-service residential management, with highly qualified personnel at every level ready to deliver unrivalled service, with honesty, discretion, and integrity. Today our management portfolio of more than 165 cooperatives and condominiums, with over 10,000 units, includes many of Manhattan’s most distinguished buildings.   The Transfer Agent facilitates the processing of purchase, rental and refinance applications for both co-op and condo buildings from start to finish. The Transfer Agent also serves as the primary point of contact for all deal parties as well as Board Members and Management throughout the application process leading up to, and including, the closing.   Responsibilities Communication with all levels of management as well as Board Members, attorneys, and brokers. Review of Applications for completion and accuracy. Correspond with brokers and deal parties to ensure submission of a complete application.  Manage the approval of purchase and refinance applications, including administrative support. Coordinate interviews with perspective purchasers/tenants and Board of Managers/Directors Prepare documents required for closing and collect fees due to the Corporation/Condominium and the Managing Agent. Conduct closings for the applications assigned. Must have extensive knowledge of Real Estate closing procedures, New York City Laws, loans, mortgage financing, and Cooperatives/ Condominiums rules and procedures. Respond to daily email and voice mail messages. Address concerns of residents and coordinate with the management team where needed. Requirements Must be knowledgeable in domecile Efficient communication skills Ability to multi-task and work under tight deadlines Familiarity with Co-op/Condo sales, leases, refinance trusts and non-sale transfers. High School diploma required. College Degree preferred. Notary required. The annual salary for this position is $95,000-$105,000 Benefits We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan. Paid Time and Holidays Off We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year. Equal Opportunity Employer Brown Harris Stevens Residential Management believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Sales provides Reasonable Accommodation to candidates with Disabilities.

Our client, a high-growth origination company, is seeking an experienced Temporary Executive Assistant for an open-ended assignment to support its Co-CEOs. This role requires a polished professional who can thrive in a fast-paced, investment banking-style environment and manage complex scheduling, travel coordination, and day-to-day executive support. The EA will serve as a trusted gatekeeper and communicator for senior leadership. Primary Responsibilities Screen incoming calls and greet guests in a professional and courteous manner. Manage extensive calendars, including scheduling/rescheduling appointments, communicating with attendees, and adapting flexibly to changes. Prioritize conflicting needs and handle matters proactively, following through to completion under deadline pressures. Arrange complex domestic and international travel, compose detailed itineraries, and coordinate required travel documents/visas. Schedule and organize meetings, conferences, and off-site events including all related logistics. Plan strategic meetings, update marketing materials, and coordinate client-facing social events. Process executive expenses (including out-of-pocket). Draft and edit correspondence such as letters, memos, agendas, invitations, and project communications; proofread for clarity, grammar, and accuracy. Coordinate recruitment logistics for new employees joining the team. Manage incoming/outgoing mail and shipments using US Mail, FedEx, and other services. Collaborate closely with other assistants to ensure phone coverage and provide back-up support. Manage priorities independently and respond to business needs outside of normal office hours as required. Perform additional administrative tasks for executives as assigned. Qualifications & Experience Bachelor's degree highly preferred, or 5+ years of executive administrative experience (or equivalent). Strong background supporting senior executives in fast-paced environments, ideally finance/investment banking. Demonstrated ability to prioritize multiple demands and meet deadlines. Proactive, resourceful, and solutions-oriented with strong ownership of responsibilities. Exceptional interpersonal skills with poise, tact, and diplomacy when handling sensitive/confidential matters. Superb written and verbal communication skills, with strong attention to detail in drafting and proofing. Collaborative, team-oriented approach with ability to partner effectively across functions. Advanced proficiency in Microsoft Outlook, with solid working knowledge of Word, Excel, and PowerPoint. Familiarity with standard office procedures and technology. Finance industry experience a plus, but not required. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

About Baird & Warner Real Estate Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams. Job Summary We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Downers Grove office. *This is a full time, in-office position with expected hours M-F 9:00am-5:00pm. Essential Duties And Responsibilities: (other duties may be assigned) Compile property transaction files for all listings and contracts and verify information. Technologically savvy Create and manage office advertising utilizing ad templates Listing maintenance, create paperless listing files, process listing agreements Process sales, closings and earnest money Answer phones Administrative support services Document management Distribute and prepare incoming and outgoing mail General office support functions including greeting customers and maintaining office appearance. Process buyer rep agreements Data entry Tasks assigned by Broker Manager & Sales Support Manager Able to assist Managing Broker with social media content and posting. Requirements Strong communication skills (verbal & written) Ability to multi-task & prioritize Strong computer skills - including Google platform and Microsoft Office Ability to perform accurate data entry Team player but can work independently Professional appearance Proactive Real estate knowledge is a plus Education/Experience High School Diploma or equivalent required. Minimum 1 year Administrative Assistant experience. Previous Real Estate administrative experience desired. Salary Range: $40,000-$45,000 Benefits Medical, dental, PTO, VTO

We need a part time self motivated , office administrator, who can take care of all aspects of office work.