Executive Administrator

At Botrista, we are revolutionizing beverage culture with intuitive, Nature-guided drink-making technology. By empowering restaurants and establishments to expand their menus without added complexity, we are driving growth and innovation at the touch of a button. Awarded as one of the Best California Startups in 2023, our solutions create a new industry category, applicable to any cuisine, demographic, and business. With rapid deployment of our machines nationwide, we are delivering extraordinary beverage experiences to customers everywhere. We are seeking a detail-oriented and motivated Administrative Assistant to provide comprehensive support to the Office of the CEO at Botrista. This unique new role will report to the Chief of Staff and will partner closely with the Senior Executive Administrative Business Partner. This position will play a crucial role in supporting critical day-to-day executive support to ensure our C-Suite leaders have a fully maximized and efficient day.  You’ll have the opportunity to demonstrate your ability to be highly organized, capable of managing multiple tasks concurrently, remain composed under pressure, and skilled at engaging and collaborating with all key stakeholders. You will be making a significant impact on our success as you execute tasks with precision, enthusiasm, and an element of passion in our fast-paced, dynamic environment.  The ideal candidate is a self-starter who possesses an exceptional work ethic and demonstrates good judgment, has a passion for getting things done quickly and accurately, takes ownership of their work, and manages multiple workstreams.  This is a full-time, onsite role, requiring presence in the office four to five days per week. Responsibilities may include, but not limited to:  Maintain CEO's office in San Francisco and assist with other office-related duties, as required.  Organizes and coordinates CEO’s personal appointments and family calendar management. Assist with coordination of travel arrangements and event logistics for both personal and professional needs.  Coordinate social gatherings and dinners; make reservations, select venues, assist with gift giving. Assist with ad hoc professional and personal projects for executives and cross-functional team initiatives.  Spearhead property management for the CEO; including liaising with household staff (nanny, chef) and contractors.  Create, organize and maintain family records into an easily-accessible and well-organized resource. Requirements Ability to speak Mandarin is required to liaison with household staff. Experience in executive or personal administrative assistance is preferred. Minimum 3 years of experience supporting high-caliber executives in cross-functional settings Strong organizational and multitasking abilities. Self-motivated and capable of thriving in a fast-paced environment.  Ability to maintain a professional and positive presence that aligns with the CEO's brand values. Highly reliable, efficient, strong work ethic, and detail-oriented. Ability to commit up to 90% of time in-person in the San Francisco office or assisting CEO with in-person tasks elsewhere in the area or at their home. Ability to adapt to shifting priorities and handle confidential information with discretion. Bachelor's degree or equivalent experience in a similar role. Ability to safely lift and move items 25-50 lbs and can drive their own vehicle in San Francisco.  Benefits Fully company-paid Medical, Dental and Vision Insurance. 15 days Paid Time Off, 7 sick days, 14 holidays, Wellness Benefits, Cell Phone and Internet reimbursement, 401K.  Beautiful new SF office near Union Square. Free beverages with our DrinkBot Pro, snacks, and free lunches on Mondays and Wednesdays.

As an Administrative Assistant, you'll be the supportive backbone for our Executive Director, ensuring that Permanent’s day-to-day operations flourish. You will play an integral role in facilitating collaboration across teams, managing executive tasks, and handling communications with our external partners, members, and beneficiaries. This position is essential within our mission-driven technology nonprofit, which is geared towards achieving significant social impact. Your role will be to create an environment that enables our entire team to succeed — making sure operations run smoothly by removing hurdles and enhancing communication. On a daily basis, you'll engage in essential administrative tasks like drafting correspondence, scheduling meetings, organizing and maintaining files, and providing information to those who need it, both internally and externally. You’ll know you’re doing a great job when inboxes are tidy, calendars are current, meetings are efficient, and the Executive Director can concentrate on strategic initiatives and product development rather than getting bogged down in paperwork and task management. Requirements Education and Experience Bachelor's Degree 1-3 Years Experience in a similar role Primary Job Duties Day-to-day Operations Maintain team calendars and prepare agendas, materials, and logistics for meetings, quarterly planning, and retreats. Take notes at team meetings, support follow-through in Asana, and gather information to keep our KPI tracker current. Keep company documentation and files organized, while documenting processes and improving efficiency across the team. Executive Support Extend the capacity of the Executive Director by managing their task list, calendar, and inbox, and drafting communications as needed. Open, read, capture action items and gather supporting materials or research to review for incoming mail requiring replies; answer routine inquiries. Fill out routine templated materials for board meetings and gather information to inform executive decision-making. Prepare expense reports, deliverables for bookkeepers and accountants, and track grant request progress. Administrative Support Assist with timely completion of payroll, PTO approvals, policy updates, and other compliance tasks in the Justworks platform, our PEO provider. Support hiring processes by managing postings and coordinating interviews or other tasks in the Workable platform. Assist with scheduling and administrating the annual performance review process, annual in-person team retreats or other organization-wide projects. Prepare, print, distribute, and mail materials, such as flyers or invitations for meetings, conferences or events. Manage onboarding and off-boarding processes for staff on company platforms. Member Success Triage and track support requests through resolution. Identify, confirm and escalate product issues reported by members. Facilitate onboarding webinars and help new members access resources. Aid staff in organizing, monitoring and addressing issues with member success platforms like Mailchimp, Circle, Zoho Desk, and others. Skills & Abilities Apply if you are described as: Detail oriented. You notice the details most people miss and sweat the small stuff. Easy to understand. Speaking and writing to convey information effectively comes easy to you. Intentional and organized. You follow processes, manage multiple tasks at once and document your work. Discreet and trustworthy. You handle sensitive information with care and respect. Punctual and prepared. You manage your time effectively, leave time to get ready and bring receipts. Helpful and Attentive. You seek out ways to help people and understand their challenges. A problem solver. You enjoy collaboratively figuring out the best solution to complex problems. A systems thinker. You enjoy making things more efficient and creating structure where it’s needed. A team player. You are confident in receiving feedback, giving gratitude and sharing the spotlight. A learner. You are flexible, make sense of new information, and are willing to tackle new tasks. A doer. You are self-motivated and enjoy checking boxes, achieving goals and making an impact. We’ll be impressed if you also bring: Experience in nonprofit operations, executive assistance, or program administration. Familiarity with operations software like Asana, Slack, Google Workspace, JIRA, GitHub, etc. Experience supporting executive leadership (calendar/email management, board prep, grants). Familiarity with HR platforms (e.g., Justworks) and bookkeeping/accounting coordination. Experience with technical writing or improving systems and processes (documentation, workflows, KPIs). Background in museums, libraries, archives, genealogy, or public history. Work Context Fully remote day-to-day, work-from-home environment facilitated primarily via on-camera video calls, email, and Slack communications with staff and partners across a variety of timezones. Reliable high-speed internet and self-maintained, private and non-disruptive workspace required. Occasional local or domestic travel for in-person team meetings or trade events will be required. Casual attire for internal-facing interactions, business casual for external facing interactions. Full time: a mix of ~20 hours fixed availability and ~20 hours flexible availability. Nights and weekends are not generally required when not traveling. Admin Assistant should expect a mix of structured, routine work and evolving, unstructured Salary $60,000 based on pay equity research for US-based intermediate experience administrative assistants in the nonprofit and technology sectors. Benefits Competitive salary with annual performance and cost-of-living increases Comprehensive health care (medical, dental, vision) Dependent care FSA 401K plan with matching contributions Generous Paid Time Off (vacation, sick, public holidays) Remote work and flexible schedule Wellness resources and funds to support your home office

Our receptionist is the initial point of contact for Blair County Court of Common Pleas, Court Administration, so oversees the reception area, receives and handles telephone inquiries, and assists in the process for protection from abuse petitions (PFAs). Essential duties include preparing weekly sheets for upcoming court schedule to ensure Court secures files, entering PFAs into computer system, tracking continuances, preparing and submitting monthly statistical reports; handling daily mail, preparing requisitions for office supplies, and performing other support-level duties assigned or directed. Requirements Qualified candidates must have a high school diploma or GED; a minimum of one year's experience, preferably in an office environment; effective interpersonal relations and communications skills; a courteous, patient, and professional demeanor; ability to maintain confidentiality; ability to work closely with people of all skills and backgrounds; effective time management skills; English fluency; and computer literacy, including knowledge of Microsoft Excel and Word. Job must be performed onsite in Hollidaysburg, PA. Benefits Competitive benefits package starts first of the month following 30 calendar days for this union-eligible position and includes 90% employer-paid PPO healthcare with vision and three-tier prescription components, pension plan, public employer's equivalent of 401(k), short-term disability, term life insurance, a menu of voluntary benefits that includes dental and Aflac, and 14 annual paid holidays and other time-off provisions. Starting wage is $13.09/hour x 35-hour workweek. EQUAL OPPORTUNITY EMPLOYER

Patient Care Coordinator Do you love to support a team while helping patients?  This is a growth opportunity for a positive and motivated individual to help our doctor owned general dental practice provide quality comprehensive care to the community.   Our ideal candidate will have excellent communication and organizational skills, as well as a strong knowledge of customer service. The patient care coordinator role will be responsible for scheduling appointments, maintaining patient records, and providing excellent customer service to patients. The successful candidate will be able to work independently and have strong attention to detail, while working well with our lead coordinator and the clinical team.    The hours for this position are Monday to Thursday 7:15 am-5:30pm and Friday mornings 7:15-5:30 as needed for administrative time. Fridays would not exceed once per month.   Responsibilities include: Answering phone calls including scheduling appointments and other patient communication Processing insurance and coordination of benefits Presenting treatment plans, patient billing, and collecting copays Maintain patient records and ensure accuracy of information. Communicate and correspond efficiently and accurately with other dentists and specialists. We look forward to hearing from you! Email your resume or stop in at Karla McDonald, DDS and meet the team!   Job Type: Part Time (With possibility of becoming Full Time) Expected hours: 32 hours per week.   Compensation:  $18-22 per hour based on experience   Benefits: Health Insurance & Dental Benefit Paid time off & Holiday Pay Professional development assistance 401k retirement Healthcare setting: Dental office Schedule: No weekends Ability to commute/relocate: Wisconsin Rapids, WI 54494: Reliably commute or planning to relocate before starting work (Required) Experience: Dental office (Preferred) Work Location: In person Requirements Previous experience in customer service with preference given to those working in dental or the healthcare fields. Benefits Health Insurance, Dental Benefit, 401k Retirement Match, Continuing Education, Holiday Pay, Paid Time Off, and potential for Bonus based on performance

At Botrista, we are revolutionizing beverage culture with intuitive, Nature-guided drink-making technology. By empowering restaurants and establishments to expand their menus without added complexity, we are driving growth and innovation at the touch of a button. Awarded as one of the Best California Startups in 2023, our solutions create a new industry category, applicable to any cuisine, demographic, and business. With rapid deployment of our machines nationwide, we are delivering extraordinary beverage experiences to customers everywhere. We are seeking an Office Manager to join our San Francisco HQ in the Financial District. This is a full-time, onsite role, requiring presence in the office five days per week. You’ll take ownership of daily office operations, strengthen our office culture, and provide administrative support for our leadership team. Success in this role requires adaptability, organization, and a proactive approach to creating a welcoming and efficient workplace. Responsibilities Office Management Serve as the primary contact for office guests and vendors, including coordinating visitor access, greeting arrivals, and maintaining a professional front desk presence. Manage and maintain office facilities, including conference rooms, desk assignments, building access, and overall cleanliness. Oversee vendor relationships (cleaning, catering, security, maintenance) and coordinate repairs or services as needed. Manage snack, beverage, and office supply inventory, balancing employee experience with budget constraints. Handle incoming mail and package distribution. Process invoices and track office-related expenses. Organize office events, weekly meals, and celebrations to support culture and engagement. Share office announcements (new hires, events, closures) through Slack, email, or internal postings. Support onboarding and offboarding, including swag inventory and new hire setup. Demo Cafe (DrinkBot) Support Partner with the Demo Operations Team to maintain the office demo café space, ensuring DrinkBot machines are clean, stocked, and ready for employees and clients. Coordinate catering for client demos and visits when needed. Executive Support Provide calendar and administrative support for one to two executive leaders. Requirements 3+ years of experience in office management or administrative support. Strong knowledge of office systems, procedures, and administration best practices. Proficiency with Google Workspace and Slack. Experience with office equipment such as printers and scanners. Excellent time management, organization, and communication skills. Ability to prioritize tasks, manage multiple projects, and problem-solve independently. Comfortable lifting up to 25 lbs. Professional, welcoming demeanor with a collaborative mindset. Creative thinker with an eye for process improvements. Excitement to thrive in a people-facing role, creating a positive in-office experience. Benefits Fully company-paid Medical and 99% company-paid Dental and Vision Insurance 15 days Paid Time Off, 7 sick days, 14 holidays, Wellness Benefits, Cell Phone and Internet reimbursement, 401K Eligible for stock options Beautiful new San Francisco office Free beverages with our DrinkBot, snacks, and free lunches on Mondays and Wednesdays

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Irvine, CA to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in CITY, State, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment. Who are we? Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more. Responsibilities:  Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause. Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience Be the Visit.org representative, leader, and problem solver at events Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner Manage check-in process for in-person events; providing a warm and friendly welcome to guests Problem-solving issues such as missing supplies, late staff, technology challenges, etc. Escalate issues to the Events Team when necessary to keep them informed or help problem-solve  Send consistent updates, photos, and videos to Events Team throughout event  Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center Pack supplies and add shipping labels which may include loading boxes Requirements Fluency in English and strong communication skills Based in Irvine, CA Schedule flexibility with availability to work on a contract per-event basis, as needed Experience in complex, large-scale events and smaller executive-level intimate events Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly Self-starter who is organized and detail-oriented You love building relationships with customers and enjoy customer service Experience with group facilitation and managing group dynamics You are able to work flexible hours, including nights and weekends, as needed Willing and eager to travel to various areas of the local region You have super strong interpersonal and customer service skills, especially in fast-paced situations Able to wear many hats and take on varied tasks and projects Comfort being present and interacting with large crowds Physical Demands:    Able to lift, slide, and carry up to 30 lbs.  Able to stand for an extended period of time This is an on location, in person , per event contract role In Boise, ID. This role is open only to those candidates already based in Irvine, CA. No relocation packages are offered at this time.  Benefits Competitive hourly rate The chance to do meaningful and impactful work The opportunity to meet with social impact-minded individuals A chance to build your experience for your resume! Potential for recurring freelance employment with Visit.org