Executive Assistant

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. Compensation: $17–$21 per hour, based on experience and qualifications Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance Life insurance 401k Employee assistance program  Employee discounts Employee referral program Paid time off (PTO)

Office Administrator Great opportunity working with a fast-paced finance team. Candidate must have had some experience with booking international and domestic travel. Organizing busy calendars and processing expense reports. We are looking for a candidate ideally with 2 year’s experience working in a corporate office. You will oversee ordering stationary and office supplies working closely with IT team and facilities team. Candidate must like challenges and be able to trouble shoot problems. Strong Microsoft office skills and will need good attention to detail.

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. $18 - $21 per hour Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance Life insurance 401k Employee assistance program  Employee discounts Employee referral program Paid time off (PTO)

Our client, a global leadership advisory and executive search firm, is seeking a Project Coordinator to join their team. They are looking for an individual who can be flexible, multitask, and prioritize in a fast-paced environment, with strong organization and communication skills. The hours are 8:30am - 5:30pm with some after-hours availability required. This role is onsite 5 days per week in Manhattan. Responsibilities: * Manage heavy scheduling and calendar coordination for clients, candidates, and internal meetings * Coordinate complex domestic and international travel for executive clients and candidates * Proofread, edit, and format client-facing materials including CVs, bios, and pitch presentations * Serve as project manager across executive search engagements, ensuring deadlines and deliverables are met * Maintain and update CRM/database records; run reports and track search progress * Communicate with C-suite executives and board-level clients in a professional, client-facing capacity Qualifications: * 5-7+ years of experience in a fast-paced executive support or project coordination role * Strong organizational skills with the ability to manage shifting priorities and high-volume scheduling * Exceptional writing, proofreading, and communication skills with executive presence * Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) * CRM/database management experience preferred * High emotional intelligence, resilience, and a proactive, solutions-oriented mindset Compensation/Benefits: * Up to $95K base salary + bonus + paid overtime * Generous PTO package * Medical, dental, and vision coverage * 401K with match * Tuition assistance, commuter benefits, and pet insurance Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. $18 - $21 per hour Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance Life insurance 401k Employee assistance program  Employee discounts Employee referral program Paid time off (PTO)

Our client, a high-growth origination company, is seeking an experienced Temporary Executive Assistant for an open-ended assignment to support its Co-CEOs. This role requires a polished professional who can thrive in a fast-paced, investment banking-style environment and manage complex scheduling, travel coordination, and day-to-day executive support. The EA will serve as a trusted gatekeeper and communicator for senior leadership. Primary Responsibilities Screen incoming calls and greet guests in a professional and courteous manner. Manage extensive calendars, including scheduling/rescheduling appointments, communicating with attendees, and adapting flexibly to changes. Prioritize conflicting needs and handle matters proactively, following through to completion under deadline pressures. Arrange complex domestic and international travel, compose detailed itineraries, and coordinate required travel documents/visas. Schedule and organize meetings, conferences, and off-site events including all related logistics. Plan strategic meetings, update marketing materials, and coordinate client-facing social events. Process executive expenses (including out-of-pocket). Draft and edit correspondence such as letters, memos, agendas, invitations, and project communications; proofread for clarity, grammar, and accuracy. Coordinate recruitment logistics for new employees joining the team. Manage incoming/outgoing mail and shipments using US Mail, FedEx, and other services. Collaborate closely with other assistants to ensure phone coverage and provide back-up support. Manage priorities independently and respond to business needs outside of normal office hours as required. Perform additional administrative tasks for executives as assigned. Qualifications & Experience Bachelor's degree highly preferred, or 5+ years of executive administrative experience (or equivalent). Strong background supporting senior executives in fast-paced environments, ideally finance/investment banking. Demonstrated ability to prioritize multiple demands and meet deadlines. Proactive, resourceful, and solutions-oriented with strong ownership of responsibilities. Exceptional interpersonal skills with poise, tact, and diplomacy when handling sensitive/confidential matters. Superb written and verbal communication skills, with strong attention to detail in drafting and proofing. Collaborative, team-oriented approach with ability to partner effectively across functions. Advanced proficiency in Microsoft Outlook, with solid working knowledge of Word, Excel, and PowerPoint. Familiarity with standard office procedures and technology. Finance industry experience a plus, but not required. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)