Office Manager - Bookkeeping & Logistics (Monroe)

Job Title: Office Manager – Bookkeeping & Logistics Company: [Confidential] Small Custom Manufacturing Business Location: Monroe, Washington (onsite, full time Monday - Friday) ________________________________________ About Us We are a small manufacturer serving domestic and international industrial clients. Our team values precision, accountability, and a friendly work culture. We’re seeking a versatile Office Manager who can keep the back office running smoothly while driving continuous improvement across accounting, HR, and logistics functions. Position Overview Reporting to the Managing Director, the Office Manager oversees day to day business operations—including full cycle bookkeeping, payroll, and global shipping coordination—while providing exceptional internal customer service to our production, sales, and parts teams. Key Responsibilities Accounting & Finance • Full Accounts Payable cycle: match invoices to packing slips and enter into Sage; schedule check runs on the 5th & 25th. • Process bi-weekly payroll via ADP Workforce Now. • Prepare monthly, quarterly, and annual financial statements for the parent company, training will be provided. • File monthly excise tax reports, and quarterly L&I reports; perform bank reconciliations. • Handle international banking transactions (Letters of Credit, Cash Against Documents). • Accounts Receivable • Enter equipment sales orders, issue invoices, and manage collections. Business & HR Administration • Maintain business licenses and annual Secretary of State filings. • Manage onboarding, terminations, benefits, and personnel files. • Coordinate on site/off site employee events. Facilities & Contract Management • Oversee vendor contracts, office and janitorial supplies, and light facilities projects. Support Functions • Provide minimal sales support and supervise parts inventory order management. • Cover reception duties as needed. Logistics Coordination • Arrange domestic and international shipments of equipment via sea and air; manage documentation and compliance. Required Qualifications • 5+ years combined experience in office management, full cycle bookkeeping, and logistics coordination (manufacturing environment preferred). • Proficiency with Sage (or similar accounting software) and ADP Workforce Now payroll. • Solid knowledge of AP/AR, bank reconciliations, and state/federal reporting requirements. • Familiarity with Letters of Credit, CAD, Incoterms®, and freight booking. • Strong MS Office and Excel skills; ability to analyze data and streamline processes. • Excellent organizational, multitasking, and interpersonal skills. • Legal authorization to work in the United States. Desired • Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field. • HR certification (SHRM CP, PHR) a plus. What We Offer • Competitive salary (DOE) with annual bonus potential. • 100 % employer paid medical/vision/dental/life for employees, generous options for dependents. • 401(k) Safe Harbor Enhanced Match: the employer will match $1.00 of each $1.00 you defer into the plan on the first 4% of your compensation after 6 months of employment • Paid time off, holidays, flexible schedule. • Casual dress, team lunches, and family friendly events. • Free parking • Snacks How to Apply Email your résumé and a brief cover letter (optional) with desired salary range and the subject line “Office Manager – Monroe”. Application review begins immediately and continues until the position is filled. We are an Equal Opportunity Employer and value diversity at all levels of the organization.