Administrative Assistance (Miramesa)

We are looking for a reliable and detail-oriented Store Bookkeeper to join our team at IGA Market Blaine. This position plays a critical role in ensuring the store’s accounting operations run smoothly and accurately each day. Key Responsibilities: Verify all tills and run required reports. Efficiently and accurately count and reconcile cash and coin. Enter all financial data into the store reconciliation system. Prepare, balance, and deposit daily bank deposits. Answer phones promptly and courteously. Maintain an adequate supply of change (coins and currency) in the store safe. Manage the day-to-day pressures of a busy retail environment with professionalism and a positive attitude. Additional Responsibilities Follow all company policies, procedures, and applicable laws, including those related to confidentiality, integrity, and business ethics. Maintain strong, respectful relationships with supervisors, co-workers, vendors, and customers. Complete tasks accurately and efficiently within timelines set by store leadership. Cashiering Qualifications Proficient 10-key skills by touch. Cash handling experience preferred. Solid computer literacy and comfort with store systems. Strong organizational and office management skills. Ability to work independently while managing multiple priorities. Dependable, with a neat and professional appearance.

Will answer phones, enter items to our website, work with inventory, buy product, do data entry, file, and anything else needed. 12 noon-4:00 Monday through Friday - in Kent by Ikea - in office work.

Bookkeeper Looking for an individual to be a part of a team to run the accounting in a small landscape construction company. Computer Skills: Familiar with QuickBooks Desktop – including: Creating of invoices, billing, and payroll functions. Recording of Invoices from Vendors in Bills and Payables through Bill Pay. Use Reconciliation for Credit Cards. Enter payroll hours, run payroll, payment of Federal Taxes. Ability to run Reports as necessary, adjust templates, create new clients, and new staff accounts. Excel: Familiar with Excel – use Excel to create reports as necessary – imported from QB. Create/Use Templates in Excel Spreadsheets Some experience with Formulas (basic math necessary – addition, subtraction, multiplication, division, percentages, figuring of square foot) Typing – minimum 50 wpm and 10 key. Duties include: Complete payroll on a bi-weekly schedule, Enter accounts payable and create payments to vendors Setup new client accounts, create billings for clients and record payments - accounts receivable. Reconcile of Credit Cards. Make bank deposits. Maintenance Billing – creates billing for maintenance clients once per month. Construction Billing – accurately keeps track of client billing and items “extras” that need to be billed. Create Billing – Communicate with Clients or Construction Partner to make sure billings are received in a timely manner. Experience with Payroll Quarterlies a plus. Ability to troubleshoot problems. Full-time position – 40 hours per week

Payroll Clerk (Part Time) Position Title: Payroll Clerk (Admin) Location: Main Campus (Mt. Vista) Job Type: Hourly (Admin) Reports To: Director of Finance FTE: Part Time, 15-20 hours per month POSITION SUMMARY: Gardner School is seeking an experienced payroll professional to process three payrolls monthly across two locations. Each cycle is expected to take 4-6 hours. This opportunity will require some on-site work at our Country Friends Campus location in Brush Prairie (two payroll cycles per month) as well as our Main Campus location in Mt. Vista (one payroll cycle per month). We are seeking a self-starter who consistently meets deadlines and can manage their time effectively. RESPONSIBILITIES: Execute 3 payrolls each month for two campuses. Review personnel records to determine names, rates of pay, and occupations of newly hired workers, and changes in wage rates and occupations of employees on payroll. Process new or changed pay rates and deductions in Checkwriters and other records. Compute pay according to company policy. Review payroll information to ensure accuracy. Assess and assist in standardizing procedures to improve efficiency. GENERAL REQUIREMENTS: Maintain strict confidentiality with all financial and personal information. Timely and professional completion of required training, reports, and forms. Help to maintain school policies, regulations, and expectations. 
 Support the work of the Head of School and administrative/leadership team. Develop and maintain professional, collaborative, and collegial relationships with faculty and staff. Fulfill other responsibilities as assigned respective to staff member’s status as a Gardner community member. Attend infrequent meetings as needed, via Zoom or in person. QUALIFICATIONS: High School Diploma or equivalent. 1 - 2 years related payroll experience and/or training; or equivalent combination of education and experience. Familiarity with state and federal regulations regarding payroll processing and wage and hour laws. Familiarity with Quickbooks, Procare and Checkwriters software.(preferred) Able to pass a federal background check. Authorized to work for any employer in the U.S. Can navigate verbal, digital, and written communication with administrators, staff, parents, and students to effectively communicate and work through challenges. Curious and kind in communication, showing care and openness to various cultures, experiences, and responses. SUPERVISORY RESPONSIBILITIES: None. WORKING CONDITIONS: This is a 12-month part-time administrative position. Gardner School has two locations approximately 20 minutes apart by car; ability to be present at times on each campus is required. PHYSICAL DEMANDS: Physical requirements are consistent with light physical duties required of office and administrative staff, including data entry. COMPENSATION & BENEFITS: Salary: $20 to $28 per hour Position Classification: Hourly Non-Exempt (Admin) Hours: Part time, 15-20 hours per month (approximately 4-6 hours per pay period.) If this sounds like a good fit for you, please reply with your resume and introductory letter expressing your interest in teaching or working at Gardner School of Arts & Sciences. It is the policy of Gardner School to maintain a working environment free of all forms of unlawful discrimination. Gardner School does not discriminate on the basis of race, color, gender, sexual orientation including gender expression or identity, religion and national or ethnic origin, age, or disability in the administration of educational policies, employment practices or any other school-administered policies or practices.

Harrison Homes is a highly respected residential construction firm that has been in business for over 30 years. We have an exciting opportunity for a part-time Accounts Payable Specialist to join our team. Experience with Foundation or other Construction Industry specific software is not necessary, but would be a plus. We can train the right person looking for experience! Flexible schedule. Approximately 20 hours per week, varies by accounting cycle deadlines. The ideal candidate will be: • A team player excited to join a positive working environment • Flexible and open to learn • A person who enjoys working in an office • A person with some experience with Microsoft Office 365, Adobe Acrobat Pro & Excel • A person with mathematical reasoning and quantitative skills • Organized, detail oriented, able to multi task and prioritize • Able to maintain confidentiality • Reliable As Accounts Payable Specialist, you'll be responsible for the AP Data Entry and other related accounting and administrative duties needed: • Accounts payable. • Communicating routinely with Controller, Project Administrator and Project Managers regarding bonding, insurance, contract agreements, lien waivers and the like. We will train you on our processes for managing these functions. • Analyzing job cost estimates • Routinely interact with management, employees, sub-contractors, vendors, and customers This is a part time position Salary $25 - $30 per hour DOE Please send your resume if you are interested in applying for this opportunity! Physical Requirements and Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This job involves approximately 75% sitting, 25% moving. Must be able to lift up to 20 lbs.

Job description: Job Title: Part-Time Full Charge Bookkeeper & Office Administrator (30+ Hours/Week) Job Type: Schedule: Business hours: Monday–Friday, 8:00 AM – 3:00 PM Compensation: $28 – $35 per hour, depending on experience About the Role: We are seeking a highly experienced and dependable Full Charge Bookkeeper with strong administrative skills to support our office operations. This role is ideal for someone who enjoys working, loves numbers, math and keeping books in order. We offer flexibility in scheduling within our business hours. Responsibilities: Bookkeeping & Financial Management Full-cycle bookkeeping: A/P, A/R, bank reconciliations, journal entries, month-end close Payroll processing and record maintenance Create and interpret financial reports in QuickBooks Online (QBO) Ensure compliance with financial regulations and company policies Perform high-level Accounts Receivable (AR) functions Communicate professionally with customers regarding invoice questions and payment issues HR & Payroll Support Assist with onboarding new hires, including data entry and benefits setup Maintain employee records and support basic HR functions Coordinate with payroll providers for timely processing Administrative Support General office support: office maintenance, stocking the kitchen, office admin work Manage office supplies and vendor relationships Support leadership with special projects and daily operations Qualifications: Minimum 10 years of bookkeeping experience Extensive experience with QuickBooks Online (QBO) including report creation and analysis Strong understanding of payroll and basic HR processes Excellent verbal and written communication skills Strong computer skills (Microsoft Office, cloud-based tools) High attention to detail, organization, and confidentiality Construction bookkeeping experience preferred Ideal Candidate: Enjoys working in a structured environment with flexible hours Self-motivated and able to manage deadlines independently Passionate about numbers and supporting a team behind the scenes Additional Information: This is an in-person position only; no remote work option Flexible part-time schedule (up to 30+ hours/week) Competitive hourly rate: $28–$35/hour How to Apply: Please submit your resume and a brief cover letter outlining your experience, availability, and why this role is a good fit for you. DO NOT APPLY if you have NO EXPERIENCE This is a fast paced position, must have high degree and command of QBO enterprise and it's full settings. We use all the AI tools and are a paperless company. Must be very tech savvy to work here. Job Types: Semi Part-time- Flexible Benefits: Flexible schedule Paid time off Ability to Commute: