Executive Assistant (Part-Time Contractor)

About XOPS XOPS is the autonomous IT company powering business-critical operations for the world's largest enterprises. We're a fast-growing company with real enterprise clients, proven technology, and major Fortune 50 and investor buzz.    The platform is the world’s only active system of intelligence where robots actually execute complete IT lifecycle processes autonomously, from employee onboarding to software license optimization and beyond. XOPS delivers the industry's first truly autonomous IT operations. Highly skilled IT professionals have been acting as “human middleware”, manually bridging gaps between silos, transferring data between systems, and coordinating between tools and departments for far too long.   XOPS frees teams from tedious tasks, elevating them into strategic oversight roles. Our mission is to drive operational excellence, financial stewardship, and security across the enterprise, while transforming the employee experience. We’ve come a long way, and there's much more to do.   We are looking for exceptional teammates to help shape the future. About the Role We’re looking for a resourceful, detail-oriented Executive Assistant to support our Chief Revenue Officer. This is a high-visibility, part-time role suited for someone who thrives in a fast-paced, dynamic startup environment and excels at staying one step ahead. As the EA to the CRO, you’ll manage calendars, streamline communication, support strategic initiatives, and ensure smooth day-to-day operations. You'll play a key role in enabling our revenue organization to run efficiently and with focus.  You will also partner extremely closely with the other C-suite Executive Team. Key Responsibilities Provide proactive administrative support to the CRO, including calendar management, meeting scheduling, and travel coordination Serve as a liaison between the CRO and internal/external stakeholders (executives, partners, customers, board members) Organize and prep for key meetings: agendas, notes, materials, follow-ups Assist with communications, including drafting emails, presentations, and memos Track and manage action items, project timelines, and deadlines Coordinate team events, leadership offsites, and cross-functional initiatives Manage strategic initiatives that are highly critical for the CRO and the GTM Organization Maintain confidentiality and professionalism at all times Requirements 4+ years of experience supporting senior executives, ideally in a tech or high-growth environment Exceptional organization and time management skills Strong written and verbal communication High level of discretion, professionalism, and emotional intelligence Tech-savvy and proficient in Microsoft, Zoom, Teams, Box, Slack, and productivity tools Self-starter who can operate independently in a hybrid work setting Based in or near San Jose, and able to work on-site as needed (2–3 days/week) Some travel may be required, but limited Benefits Why Join XOPS? Learn directly from a seasoned, silicon valley executive with an extremely successful track record Work alongside a world-class leadership team in a pivotal support role Be part of a mission-driven startup transforming enterprise IT Flexible, part-time schedule with room for impact Fast-paced, collaborative, and supportive culture XOPS is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. For this part-time contracting role, the estimated hourly range is between $45 - $50 USD. The actual hourly compensation will vary based on various factors, including market and individual qualifications objectively assessed during the interview process. The listed range above is a guideline, and the hourly range for this role may be modified.