Full-Time Office Manager – Women’s Health Acupuncture Clinic (Ballard)

Revenue Operations & Office Manager – Lingrove Location: San Rafael, CA Employment Type: Full-Time, Onsite Annual Salary Range: $85,000 - $120,000 Join Lingrove and make a better future with ekoa® At ekoa® by Lingrove, we’re revolutionizing the built environment with our eco-friendly, high-performance interior product line, ekoa®. We harness the strength of flax to create natural wall protection and millwork applications that blend performance, style, and sustainability. Are you ready to make a lasting impact? Position Overview We are seeking a proactive Revenue Operations & Office Manager to serve as the vital connector between our sales, operations, and other teams. In this tech-forward role, you’ll combine exceptional human communication skills with digital tools and automation to optimize sales processes, streamline order management, and elevate the workplace experience. Your ability to build strong relationships and communicate clearly will be just as important as leveraging data-driven insights to help us achieve revenue goals, with a smooth and efficient process. Key Responsibilities Order Management -Automate and oversee order intake, validation, and tracking using AI-driven tools, ensuring clear, proactive communication with all stakeholders -Translate sales orders into production orders, collaborating closely with production teams and monitoring capacity, lead times, and order progress with real-time dashboards and predictive analytics -Proactively manage and communicate schedule adjustments, order status, and production updates to keep teams aligned -Track and analyze key performance indicators (order accuracy, on-time delivery, customer satisfaction), generating automated reports to support business decisions and continuous improvement -Analyze order trends for demand planning and capacity management, sharing actionable insights with leadership and relevant teams Sales Operations -Manage and optimize all digital sales processes (quoting, order entry, pipeline management) and CRM (HubSpot) to ensure data integrity, sales reporting, and forecasting -Serve as the main point of contact for order status and client concerns, integrating automated notifications with responsive, human support -Identify and address operational bottlenecks using AI-powered analytics, engaging relevant teams for collaborative problem-solving and process improvement -Participate in cross-departmental meetings to ensure alignment and proactively resolve issues, fostering a culture of open dialogue and shared goals -Train sales teams on digital tools and best practices, maintain cross-team communication, and ensure customer satisfaction through prompt, transparent, and personable communication Office Administration -Oversee daily office operations with smart use of technology, maintaining a collaborative work environment and positive vendor relationships -Manage office supplies, facilities, and space planning; support onboarding/offboarding and coordinate company meetings and events using digital tools -Maintain office documentation, compliance, and serve as the primary liaison with building management and external service providers Required Qualifications Education & Experience -Bachelor’s degree in business, operations, supply chain, administration, sales, and related field -3-5 years of experience in operations, production, office management, and customer service—preferably in a manufacturing or production environment -Proven experience with office administration and digital business tools: AI-powered platforms, CRM systems like HubSpot, project management software: e.g. Asana, Slack/Microsoft Teams, Google Office Suite; Cin7 experience a plus Skills -Strong project management, organizational, and multitasking abilities in a collaborative digital and efficient office workplace -Excellent communication skills—written and verbal—for both internal and external stakeholders, approaching each interaction with clarity and professionalism -Analytical skills with the ability to leverage data, AI, and automation to optimize sales operations and drive revenue growth -Proactive problem-solving, attention to detail, and a passion for technology-driven efficiency Lingrove is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful workplace. We prohibit discrimination and harassment of any kind based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, genetic information, veteran status, or any other protected characteristic as outlined by federal, state, or local law. All employment decisions at Lingrove are made based on qualifications, merit, and business needs.

Revenue Operations & Office Manager – Lingrove Location: San Rafael, CA Employment Type: Full-Time, Onsite Annual Salary Range: $85,000 - $120,000 Join Lingrove and make a better future with ekoa® At ekoa® by Lingrove, we’re revolutionizing the built environment with our eco-friendly, high-performance interior product line, ekoa®. We harness the strength of flax to create natural wall protection and millwork applications that blend performance, style, and sustainability. Are you ready to make a lasting impact? Position Overview We are seeking a proactive Revenue Operations & Office Manager to serve as the vital connector between our sales, operations, and other teams. In this tech-forward role, you’ll combine exceptional human communication skills with digital tools and automation to optimize sales processes, streamline order management, and elevate the workplace experience. Your ability to build strong relationships and communicate clearly will be just as important as leveraging data-driven insights to help us achieve revenue goals, with a smooth and efficient process. Key Responsibilities Order Management -Automate and oversee order intake, validation, and tracking using AI-driven tools, ensuring clear, proactive communication with all stakeholders -Translate sales orders into production orders, collaborating closely with production teams and monitoring capacity, lead times, and order progress with real-time dashboards and predictive analytics -Proactively manage and communicate schedule adjustments, order status, and production updates to keep teams aligned -Track and analyze key performance indicators (order accuracy, on-time delivery, customer satisfaction), generating automated reports to support business decisions and continuous improvement -Analyze order trends for demand planning and capacity management, sharing actionable insights with leadership and relevant teams Sales Operations -Manage and optimize all digital sales processes (quoting, order entry, pipeline management) and CRM (HubSpot) to ensure data integrity, sales reporting, and forecasting -Serve as the main point of contact for order status and client concerns, integrating automated notifications with responsive, human support -Identify and address operational bottlenecks using AI-powered analytics, engaging relevant teams for collaborative problem-solving and process improvement -Participate in cross-departmental meetings to ensure alignment and proactively resolve issues, fostering a culture of open dialogue and shared goals -Train sales teams on digital tools and best practices, maintain cross-team communication, and ensure customer satisfaction through prompt, transparent, and personable communication Office Administration -Oversee daily office operations with smart use of technology, maintaining a collaborative work environment and positive vendor relationships -Manage office supplies, facilities, and space planning; support onboarding/offboarding and coordinate company meetings and events using digital tools -Maintain office documentation, compliance, and serve as the primary liaison with building management and external service providers Required Qualifications Education & Experience -Bachelor’s degree in business, operations, supply chain, administration, sales, and related field -3-5 years of experience in operations, production, office management, and customer service—preferably in a manufacturing or production environment -Proven experience with office administration and digital business tools: AI-powered platforms, CRM systems like HubSpot, project management software: e.g. Asana, Slack/Microsoft Teams, Google Office Suite; Cin7 experience a plus Skills -Strong project management, organizational, and multitasking abilities in a collaborative digital and efficient office workplace -Excellent communication skills—written and verbal—for both internal and external stakeholders, approaching each interaction with clarity and professionalism -Analytical skills with the ability to leverage data, AI, and automation to optimize sales operations and drive revenue growth -Proactive problem-solving, attention to detail, and a passion for technology-driven efficiency Lingrove is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful workplace. We prohibit discrimination and harassment of any kind based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, genetic information, veteran status, or any other protected characteristic as outlined by federal, state, or local law. All employment decisions at Lingrove are made based on qualifications, merit, and business needs.

Job Summary: We’re a growing, client-focused kitchen and bath remodeling company known for delivering high-quality craftsmanship and outstanding service. We’re looking for a proactive, detail-oriented Front Desk Operations Coordinator who thrives in a fast-paced environment. This role is critical to keeping project flow smooth, coordinating communication between clients and contractors, and ensuring all operational aspects from scheduling to sourcing are handled efficiently and professionally. Strong negotiation skills with vendors and subcontractors are essential. Key Responsibilities: Serve as the first point of contact at the front desk for clients, vendors, and subcontractors. Coordinate daily contractor schedules and lead morning project meetings. Maintain and update the weekly master project schedule to ensure workflow efficiency. Use 2020 Design software to create permit layout drawings and support project planning. Order materials, track deliveries, and coordinate pickups for job sites. Maintain clear and consistent communication with clients throughout the entire project lifecycle. Schedule and attend job site inspections and conduct weekly site visits to monitor project progress. Manage and document change orders, ensuring client approval and proper communication with the team. Research, negotiate, and coordinate with both new and existing vendors for materials and services. Ensure the showroom is organized, styled, and presentable at all times. Occasionally assist with light material delivery to job sites. Support brand presence by managing and creating content for the company’s social media platforms. Required Experience & Qualifications: Prior experience in construction, remodeling, or operations coordination. Strong negotiation skills, especially when working with subcontractors and vendors. Experience with 2020 Design software (preferred). Strong organizational skills with the ability to multitask and adapt quickly. Excellent verbal and written communication; strong customer service mindset. Bilingual (Spanish-speaking) is a plus. Valid driver’s license and reliable transportation required. Experience in a front desk, receptionist, or customer-facing administrative role is a plus. Why Join Us? Work in a safe, fun, and engaging environment where every day brings something new with Opportunity to grow. Be part of a family-oriented, collaborative and client-focused team that values balance, mutual respect, and a positive work culture. We believe in trust, not micromanagement, you’ll have the freedom and support to take ownership, grow, and thrive. Join a company that celebrates your ambition and recognizes your hard work with thoughtful holiday gifts and team appreciation. Contribute to meaningful, creative remodeling projects that bring real value to clients' homes and lives. To apply, please submit your resume at Kevin@xpresskb.com and Majid@xpresskb.com with a brief cover letter outlining your relevant experience and why you're interested in this role. Thanks!

About the Role: We have an exciting opportunity for a full-time temporary Administrative Associate 2 in the Deisseroth Lab, within the School of Medicine at Stanford University. ***This position is 100% onsite at Stanford campus and is temporary, with potential for full-time permanent hire*** Duties include but limited to: • Process orders and expense reports, perform purchase reconciliations, and verify pcards. • Schedule and organize conferences and events, including coordinating logistics, and serving as liaison with internal and external vendors. • Draft and/or generate routine communications for Executive Director. • Plan and arrange travels for Principal Investigator. • Maintain internal data, including trainee appointments, funding, honoraria, etc. • Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. • Maintain approved content on websites. • May perform human resources transactional support, e.g. postdoc and staff paperwork and guided correspondences with HR group, I9s, and/or faculty affairs support. • May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. • Other duties may also be assigned **Candidate must be reliable and available at their designated location during scheduled work hours to assist with accepting deliveries, escorting guests into the locked building, responding to emergencies, and supporting day to day needs of the PI and the lab. Since emergencies can occur without prior notice, it is essential to have someone we can depend on to be present.** Qualifications: • EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or combination of education and relevant experience. • Strong interpersonal, written, and organizational skills • High attention to detail and ability to manage multiple tasks efficiently The expected pay range for this position is $31.79 to $37.96 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. Please submit your resume to stanforduniv.recruiting@gmail.com with your name and the job title in the subject line. *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. *Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Our client, a quantitative investment firm, is seeking a Receptionist to join their New York, NY office. The schedule is fully onsite, five days per week. The hours will be either 8:30am-5:30pm or 9:00am-6:00pm, rotating with another receptionist. Responsibilities: * Greet and assist all visitors in a warm, professional manner * Answer and direct incoming calls; manage messages and inquiries * Coordinate incoming and outgoing deliveries and maintain front desk operations * Schedule and manage conference room bookings * Provide light administrative support, including expenses and scheduling, to team members without dedicated assistants * Help with occasional office coordination duties * Act as a consistent and reliable presence at the front desk, maintaining a polished and service-oriented demeanor Qualifications: * Prior front desk or office administrative experience required * Strong communication skills and attention to detail Compensation/Benefits: * Up to $75K plus bonus * Full medical, dental, and vision coverage for employee and dependents * 401K * Generous PTO * Breakfast and lunch provided in office several times per week Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We’re looking for a thoughtful and organized personal assistant to support a Brooklyn-based writer who recently released her debut book, a powerful exploration of spirit, identity, and home. This isn’t just admin work, it’s an opportunity to help bring a creative legacy to life. You’ll support the author’s storytelling journey, online presence, and community building efforts. --- What You’ll Be Doing: * Capture and post social media content and uphold strategy (IG, TikTok, Canva) * Coordinate communications: follow-ups, literary submissions, and meeting details * Conduct research on podcast features, book clubs, awards, and press * Keep documents, contacts, and deadlines organized * Track and manage short story submissions * Help plan and coordinate community events and a growing book club --- What Makes You a Great Fit: * NYC-based and available to travel to Downtown Brooklyn 1–2 times per week * Skilled in communication, organization, and follow-through * Experienced with social media content creation and Canva * Comfortable using Google Docs, Gmail, and digital tools * Can write warm, clear, and professional messages * Familiar with (or curious about) storytelling, literature, Black culture, or spiritual themes --- The Role at a Glance: Location: NYC only (in-person required) Start:ASAP Time:8–12 hours/week (flexible scheduling) Compensation: \$20–28/hr based on experience Type:Part-time independent contractor Duration: 6–9 months with room to grow --- Interested? We’d love to know: * Why this work excites you * A bit about your experience with writing, creative projects, or organizing * Your weekly availability for in-person support Please include your resume or a short summary of your experience.