Executive Assistant (new york city: manhattan)

We are looking for an energetic executive assistant in the **MARINA DEL REY AND VENICE BEACH area ONLY** Who is serious, reliable and looking for an opportunity to grow with an expanding company. Part time with full time opportunity. Duties/Skills: Shopping for groceries, picking up meals, etc. Driving BMW used for PA errands etc and from time to time driving Roll's Royce's to get wash. House sitting as need it. Assist with personal appoinments. Restaurant meal pick ups. Assist with errands around the house, supervising maid, gardener, occasional chef. Assist with office duties, pay bills, deposit, computer scanning, printing, emails, faxing, etc. Must be easy going, well-mannered. A safe driver. Friendly. Organized. Able to multi task. Great communication skills. Committed. Long term position for the right person with chance for growth. Please provide Linkedin, social media or recent photograth with your RESUME.

We can train the right person, experience is not necessary, but is preferred. This is a 40-unit apartment building with dormitory style apartments (shared bathrooms in the hallway - like a dorm). Managers unit has it's own separate private bathroom. Free studio apartment plus a salary of up to $2,000 a month. Duties include: answering the phone, collecting rents, enforcing tenant rules and regulations, coordinating or performing minor, and if able, general maintenance, inspecting maintenance workers and vendors work, answering calls/troubleshooting resident problems, maintaining/cleaning the common areas, preparing notices, marketing vacancies and renting units. Please email your resume for consideration. Thank you. ___________________________________________________________________

HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Willingness to learn, grow, and collaborate with the team and company as a whole. Excellent verbal and written communication skills. A high level of discretion, ethics, and trustworthiness. Intermediate spreadsheet skills (preferred) Innovative thinking and a willingness to challenge existing methods where improvement is possible. Experience in bookkeeping / financial record keeping (preferred). Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred). The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers. YOUR DUTIES AND TASKS: Answer phones and emails. Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. Resolve billing issues with clients and internal team members. Provide account access, usage reports, data analysis, and other ad hoc requests for team members. Support quality assurance checks of various internal and client facing reporting. Organize new client contracts, create invoices, and process client payments. Contribute to internal database maintenance, upkeep and data entry. Research, order, & distribute company-wide gifts (2-3 times per year). Organize company events, competitions, and special projects throughout the year. Facilitate company holiday, time off, and schedule variation calendars. YOUR DUTIES AND TASKS IF BASED IN LA: Handling mail pickup at Downtown LA office twice per week Scanning and organizing mail digitally Recording & depositing client payments Collecting and redistributing company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required) HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

We are a manufacturer of medical devices and located in Long Beach, CA. We are looking for an experienced office admin with experience and complete knowledge of Quickbooks, knowledge of shipping via Fed Ex and UPS, great customer service skills, and experience working with sales personnel and vendors! Hours are 7:30am - 4:00pm M-F, no overtime! Paid Holidays, Vacations and PTO! We are looking for experienced office personnel and pay is between $20-$35 / hour based on experience!

Our client, a global financial services firm, is seeking an Administrative Assistant (Floater) in their New York City office. The hours are 8/9am - 5pm, Monday through Friday. This is a five-day in-office role. Responsibilities: Support a team of junior professionals with day-to-day administrative tasks Prepare and process accurate expense reports Arrange complex domestic and international travel itineraries Manage inventory and place orders for office supplies Answer incoming calls and address inquiries from internal teams and external contacts Provide back-up coverage for fellow administrative assistants as required Qualifications: 1-2+ years of administrative experience in a fast-paced office environment Bachelor's degree not required Strong attention to detail, especially with numbers and expenses Excellent written and verbal communication skills Compensation/Benefits: Up to $85K base + paid overtime + bonus Four Healthcare plans Vision and multiple dental plans 401K Parental leave Commuter Benefits Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a hedge fund, is seeking an Executive Assistant to support a team in their New York office. The hours are 8:00am - 5:00/5:30pm five days in the office. Responsibilities: * Manage dynamic Outlook calendars for multiple team members, coordinating meetings across time zones * Organize in-person and virtual meetings, including room bookings, Zoom setup, and guest coordination * Arrange domestic and international travel, securing flights, hotels, cars, and preparing detailed itineraries * Prepare and process expense reports * Support Investor Relations efforts through CRM updates, follow-up tracking, and assistance with presentations and communications * Format and edit documents, presentations, and reports for both internal use and investor distribution * Act as a point of contact for both internal and external communications Handle general administrative tasks including printing, document prep, and other ad hoc requests as needed Qualifications: * Bachelor's degree preferred * 4-8+ years of relevant administrative experience; finance experience preferred but not required * Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint * Excellent organizational skills and the ability to juggle multiple priorities in a fast-paced environment * Strong written and verbal communication skills Compensation/Benefits: * Up to $130K plus bonus * Health insurance with small employee contribution Dental and vision - fully paid by the company * 401K with Onsite corporate gym * Free daily lunch * Generous PTO Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)