Front office assistant (encino)

Job Summary: Administrative Assistant is crucial in supporting daily office operations, ensuring efficient workflow, and providing administrative support to the team. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: Manage and organize office files, records, and documentation. Handle incoming calls, emails, and correspondence, directing them as needed. Schedule appointments, meetings, and manage calendars for management. Prepare reports, presentations, and other documents as needed. Assist in processing invoices, expenses, and other financial documents. Maintain office supplies inventory and place orders when necessary. Coordinate travel arrangements and accommodations for staff as required. Support HR functions, including onboarding and maintaining employee records. Ensure confidentiality of all sensitive information and company documents. Perform other administrative duties as assigned by management. Qualifications & Skills: High school diploma or equivalent; associate’s or bachelor’s degree preferred. Proven experience in an administrative or office support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong verbal and written communication skills. Excellent organizational and time management skills. Ability to prioritize tasks and work independently with minimal supervision. Attention to detail and problem-solving abilities. Professional demeanor and strong interpersonal skills. Preferred Qualifications: Experience in Administrative office work Familiarity with office management systems and procedures. Bilingual Physical Requirements: Ability to sit for long periods and perform repetitive tasks on a computer. Occasionally lift or move office supplies up to 20 lbs. Work Schedule & Compensation: Monday-Friday 9 AM-5 PM

Our client, a leading privately held global firm, is seeking a Temporary to Permanent Receptionist/Executive Assistant for their Midtown East office. The role requires 5 days in the office from 8am-6pm with flexibility as needed. The role starts ASAP and is a great opportunity for someone looking to join a rapidly growing company. Key Responsibilities: Executive Support & Administration Provide calendar management and scheduling for various senior team members (excluding the founder), particularly those without EA support. Coordinate travel, car service, reservations, and catering needs. Manage interview scheduling and logistical support for recruiting efforts. Assist with general administrative needs across the office. Front Office Coordination Act as the welcoming face of the firm at the front desk, located directly off the elevator. Greet visitors, offer refreshments, and create a professional first impression. Set up breakfast and materials ahead of Monday firm-wide meetings at 8:30 AM. Ensure common areas remain tidy and fully stocked with necessary supplies. Firmwide Support Pull together agendas and documents for weekly firm meetings; monitor emails over the weekend for any last-minute updates. Order office supplies, food, and manage other small facilities or operations tasks as needed. Partner with Office Manager for logistics and coordination, including package handling. What We're Looking For: Qualifications & Experience Previous experience in a professional services, financial services, legal firm, or luxury hospitality environment is strongly preferred. Bachelor's degree preferred. Strong command of Microsoft Office Suite; comfortable learning internal systems. Experience supporting multiple team members in a fast-paced, high-expectation environment. Soft Skills & Traits Impeccable judgment, highly organized, and proactive. Warm, approachable, and personable while maintaining a professional demeanor. Thrives in a team-focused, in-office environment and takes pride in being helpful and engaged. Corporate and a tidy presentation are key. Compensation: DOE up to 120k, hourly in line + OT + Discretionary bonus when perm Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Seeking to hire an experienced receptionist. Responsibilities include but are not limited to answering phone calls, scheduling appointments, filing, greeting clients, maintaining daily calendar. Must have relevant experience. This is a full-time position Mon-Fri 9am-5pm

Chef Onsite/Hybrid Schedule/Free Medical! 130-150K PLUS Bonus If you understand NYC business culture and etiquette, this is the role for you! Boutique alternative investment firm is looking for a proven Executive Assistant who thrives in a fast-paced environment while juggling the needs of a high-profile executive team. This individual must be well organized, have excellent time management skills and have flexibility to adapt to changing priorities in a dynamic setting. Plan and execute firm wide events, coordinate foundation initiatives and private aviation experience a plus. PERKS GALORE! Key Responsibilities: Provide Executive Assistant support members of the Executive team. Handle and personal/professional calendar management. EA support for Family Office, including projects · Coordinate travel arrangements: including flights, hotels, cars, restaurant, and event reservations Manage family’s multiple homes / properties - liaise with property managers to coordinate ongoing maintenance. Requirements Bachelor’s degree required. Minimum of 5 years of relevant previous experience. Professional demeanor with strong verbal and written communication skills; articulate and succinct. Knowledge of general administrative practices and procedures Meticulous attention to detail. Excellent organizational skills; plans, organizes, schedules, and communicates in an efficient, productive manner. Focuses on key priorities; does not let important details slip through the cracks or derail a project. Must be a strong team player and interact well across various levels of employee seniority. Ability to learn and adapt, quickly and proficiently understand and absorb new information, adjust quickly to changing priorities and conditions and cope effectively with complexity and change. Knowledge of NYC including restaurants and event spaces a plus.

Westchester or vicinity retired professional person for part time work in a small insurance brokerage for 2-4 days per week. Insurance background, business background, college degree a plus, also bi lingual is good. Salary commensurate with experience. Beautiful safe clean office building which is centrally located & easily accessible. If interested Email resume’. Thank You

Our client, a private investment firm, is seeking a Receptionist/Admin Assistant in New York, NY. The hours are 8am-6pm. This role is fully onsite, five days per week. Responsibilities: Serve as the first point of contact for the firm, greeting guests and offering hospitality Maintain a professional and welcoming reception area and manage front-of-house responsibilities, including managing incoming calls and handling packages and deliveries Support office operations including ordering supplies and ensuring the aesthetic upkeep of the newly built office space Provide administrative support to the recruiting team (Talent and HR) including interview scheduling and candidate coordination Assist investment professionals with administrative tasks as needed Interact occasionally with the CEO on ad hoc office needs; must be polished and demonstrate sound judgment Demonstrate proactive problem-solving and a high level of discretion and professionalism Qualifications: Prior administrative experience required Background in financial or professional services preferred Highly organized, reliable, and capable of managing multiple tasks in a fast-paced environment Appreciation for high-end office aesthetics and client-facing professionalism Compensation/Benefits: Up to $110K plus bonus Medical, dental, and vision insurance Commuter benefits Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)