Legal Assistant/Paralegal (Portland)

We are looking for a fast learning and detail-oriented Legal or Administrative Assistant Part-or full-time position at our fast-paced restraining order and criminal defense law firm.  Compensation:Depending on Experience DOE ($20-25/hour)  About this Position: We are a boutique law firm seeking a highly organized and proactive assistant to support our 2 attorneys, office manager, and 2 paralegals. This role is ideal for someone with (some) law firm experience who can take direction, scan emails and documents with efficiency, run to the courthouse, organize the office, interact with clients, and work well under tight deadlines. The ideal candidate will have strong organizational skills, experience with Word, great customer service, and be able to respond quickly to tasks assigned.   Spanish-speaking candidates are strongly encouraged to apply.  Key Responsibilities: - Provide day-to-day administrative support to attorneys, office manager, and paralegals. - Organize, manage, and maintain large volumes of emails,  legal documents and client records. - Track and input data accurately in Excel spreadsheets and case management tools. - Assist with Discovery. - Conduct client follow-up and outreach via phone and email with professionalism and empathy. - Assist with intake forms, legal correspondence, and case file updates. - Support billing, invoicing, and expense tracking. - Translate and communicate with Spanish-speaking clients.  Requirements: - Must be able to make physical visits to the Central Courthouse, Post Office, other law firms in Downtown, etc. - Prior experience as a legal assistant, paralegal, or administrative role. - Excellent phone etiquette and customer service skills. - High attention to detail and strong organizational abilities. - Ability to prioritize tasks and work under deadlines. - Ability to learn new software, procedures, and take direction. - Spanish fluency is a strong plus.  Preferred Qualifications (not required): - Experience in restraining orders, family law, and criminal defense. - Strong proficiency with Mac, Adobe, Microsoft Word, Gmail, and MyCase. - Strong writing and proofreading skills.  This is a competitive opportunity with significant growth potential, perfect for a proactive, organized, and client-focused legal professional who excels in a fast-paced environment. We invite qualified candidates to apply and become part of our dedicated team. Please send your cover letter and resume to the Craigslist email provided.  Thank you!

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An immigration law firm with offices in Irvine, Pasadena, and Santa Ana seeks a Bilingual Intake Specialist for our Santa Ana office. We handle asylum, removal defense, family, business, and USCIS matters. The ideal candidate is professional, reliable, and compassionate, with strong communication skills and the ability to assist clients in both Spanish and English. Responsibilities: client intakes, phone calls, scheduling, and data entry into Docketwise (training provided). Requirements: bilingual (Spanish–English), organized, and detail-oriented. Prior legal or customer service experience preferred. Hours: Monday–Friday, 10:00 AM–6:00 PM Compensation $21–$26 per hour, depending on experience Performance bonuses and opportunities for growth Supportive, team-oriented environment with long-term potential How to Apply Please email your resume and a short message (in English or Spanish) about your experience and availability

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Position Overview The Senior Case Manager – Marketing and Client Relations is a key member of the firm’s client service and operations team. This role ensures that every client receives attentive, efficient, and compassionate support from first contact through case resolution. The position combines high-level case management with business development and marketing coordination, helping the firm maintain strong client relationships, meet internal deadlines, and grow its reputation in the community. The Senior Case Manager manages critical aspects of client communication, billing, and project coordination while supporting marketing initiatives, social media engagement, and professional outreach. Key Responsibilities Client Relations & Case Management • Serve as the primary contact for new and existing clients, managing intake calls and initial consultations. • Maintain ongoing communication with clients to ensure their needs are met and expectations are managed with empathy and professionalism. • Track attorney follow-ups and ensure all commitments are completed in a timely manner. • Manage deadlines, case milestones, and deliverables in coordination with attorneys and support staff. • Hire and coordinate with expert witnesses, evaluators, and consultants as needed. • Oversee client billing, payment tracking, and coordination with accounting as required. • Address client questions or concerns promptly to promote satisfaction and trust. Marketing & Outreach • Collaborate with the marketing team and leadership to plan and implement strategies for client acquisition and retention. • Manage and create content for the firm’s social media channels to enhance visibility and engagement. • Support the coordination of community outreach, networking events, and client appreciation initiatives. • Contribute to developing the firm’s marketing materials, campaigns, and client communication templates. Operations & Process Improvement • Track key dates, deadlines, and firm deliverables to ensure smooth workflow and case progression. • Recommend improvements to internal systems, client intake procedures, and workflow efficiency. • Assist in developing early-stage processes that support firm growth and client satisfaction. • Maintain accurate and organized records of client communications, follow-ups, and outcomes. Qualifications • 5+ years of experience in client management, case management, legal consulting, or marketing roles. • Prior experience in a law firm or professional services environment preferred. • Strong interpersonal, written, and verbal communication skills. • Exceptional organizational abilities with keen attention to detail and follow-through. • Ability to manage multiple priorities and deadlines with professionalism. • Familiarity with Family Law matters and related case processes is a plus. • Proficiency in CRM systems, billing software, and social media platforms. Values & Culture Fit The ideal candidate embodies professionalism, empathy, and a commitment to excellence. At our firm, we value Faith, Family, and Career—in that order—and seek team members who bring both heart and discipline to their work. The Senior Case Manager serves as an ambassador of these values, delivering meaningful service to clients and supporting the firm’s mission with integrity and purpose.

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