Virtual Administrative Assistant (Miami)

Law Offices of Fredrick S. Cohen (a team of five-six people) seeks an OFFICE ASSISTANT. -- The law firm practices family law (divorce, custody, parentage, support, property, etc.). This is an entry-level position. The employee will be responsible for supporting two paralegals and an associate attorney, handling office tasks including arranging for court reporters and captioners, requesting hearing continuances, scanning closed files, assisting with in-office filing, assisting with telephone calls, and all other duties consistent with an office assistant. The firm provides health/dental/vision benefits, 401(k) plan, generous vacation and sick leave policies, office trips and activities, and more. Our firm is a close-knit group of dedicated people who make it a priority to be an "office family." This will be the best job you ever had! Interested candidates should submit a resume and cover letter that demonstrates your writing skills. Top candidates will be contacted for an initial telephone interview.

Overview We are an Engineering and Construction company and we are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for ensuring smooth administrative processes, managing office staff, and maintaining a productive work environment. This role requires strong leadership skills and the ability to multitask effectively while providing exceptional support to both the team and clients. Duties Oversee permit, recertification, and revision processes Oversee daily office operations and ensure efficient workflow. Manage office staff, including hiring, training, and performance evaluations. Prepare and maintain project files, job folders, and subcontractor documentation Assist with bid preparation, tracking, and submittals Develop and implement training programs to enhance team skills and productivity. Handle budgeting tasks, including monitoring expenses and preparing financial reports. Maintain calendars for executives and schedule meetings as needed. Manage vendor relationships and negotiate contracts for office supplies and services. Provide clerical support such as filing, data entry, and document preparation. Ensure front desk operations run smoothly, including greeting visitors and handling phone inquiries with professionalism. Organize office layout and maintain supplies inventory. Skills Strong clerical skills with attention to detail. Proven team management abilities to lead a diverse group of employees. Proficient in budgeting processes to maintain financial health of the office. Excellent calendar management skills for scheduling meetings efficiently. Experience in training development to foster employee growth. Familiarity with QuickBooks or similar accounting software for financial management. Effective vendor management skills to ensure quality service delivery. Exceptional phone etiquette for professional communication with clients and partners. Highly organized with the ability to prioritize tasks effectively. Experience in front desk operations is a plus. Construction industry experience or knowledge of construction terminology a plus You must be Bilingual Join our dynamic team as an Office Manager where you can make a significant impact on our organizational success!

Pacific Pallet Exchange has an opening for an experienced office assistant. The candidate needs to have a verifiable work history with the following qualifications. Proficient in setting up spread sheets in excel. Proficient in word. Exceptional communication skill Exceptional filing skills. Ability to Type 40 wpm, test will be given. Must be willing to do tasks that are given by the office manager that is not necessarily an office assistant duty. Must have experience in AP/AR, we will train but candidate must have some experience in invoicing. Quick books knowledge is a plus. Bilingual is a plus. Pacific Pallet Exchange offers the following benefits: 70% Paid medical for employee. 5 paid holidays. 1 week paid vacation. 401 After 1 year of employment. Please submit resume with past employers contact information.

We are hiring warehouse workers with electric pallet jack experience for a brand new food distribution center. Must meet the following requirements: * Bilingual English/Spanish (Is a plus) * Must be flexible to work overtime and weekends * Committed and Reliable Call Lizeth: (916)559-1268

Coconut Contracting is a growing, residential landscape maintenance and irrigation company. We’re seeking a reliable and detail-oriented professional to take on the role of Office Manager / Bookkeeper. This person will become the central hub of our office operations - supporting field crews, clients, and ownership while keeping our books and systems accurate and organized. The Office Manager works closely with the company owner to ensure the financial and administrative side of the business runs smoothly. Experience in the landscape industry is preferred or similar industry. - QuickBooks Online proficiency is a must - Spanish speaking would be helpful - Is highly organized and process-driven, with a knack for keeping multiple tasks moving. - Will learn to use our Jobber CRM system - Enjoys problem-solving and finding ways to make systems more efficient. - Communicates clearly with clients, vendors, and team members (bilingual English/Spanish is a plus). - Thrives in a small business environment where flexibility and taking initiative are key. - Support owner with administrative tasks, reporting, and project coordination.

We are hiring Data Entry Clerks for a brand new food distribution center. This individual will be creating work orders, assisting with inventory count and documentation, and tracking product that comes in and out of the facility. Must meet the following requirements: * Bilingual English/Spanish (Is a plus) * Must be flexible to work overtime and weekends * Committed and Reliable * Excellent Data Entry Skills Call Lizeth: (916)559-1268