Lower School Admissions Associate (Raleigh Hills)

OUR MISSION Oregon Episcopal School educates students to realize their power for good as engaged citizens of the world. ABOUT US Oregon Episcopal School occupies a wooded 59 acre campus where 880 students in Pre-K through 12th Grade share an excellent faculty, an inquiry- based curriculum, and a strong sense of community. The School values employees who seek to continually develop the OES Essential Competencies in students and themselves. As an Episcopal school, we are rooted in a rhythm of gathering and reflection that values and respects all beliefs and cultures. As such, we educate toward a larger purpose— toward inclusion and respect, service and justice, and commitment beyond ourselves. JOB SUMMARY The admissions associate for Lower School (LS) plays a key role on the enrollment team as it supports the mission and overall strategic objectives of OES. The admissions staff works to fully enroll students while maintaining class compositions that demonstrate cultural, geographic, economic, gender, religious, racial and ethnic diversity. This individual demonstrates a thorough understanding of the recruitment and enrollment process by participating in all aspects of the admissions process, and through building strong, positive relationships within the OES community, with applicants, and their families. The admissions associate for Lower School works closely with the Assistant Head of School for Strategic Enrollment to develop and implement strategies for successfully attaining enrollment goals. The successful associate will be flexible and conscientious, possess excellent cross-cultural communication skills, and continually keep equity and justice issues at the forefront of their work. ESSENTIAL DUTIES: Recruitment ● Collaborate with enrollment team to set annual recruitment goals and schedule ● Independently source, recruit, screen, and recommend students for admission ● Support colleagues in producing outreach material including, but not limited to, paper, electronic, and video deliverables ● Travel locally to recruit applicants, promote events, and develop relationships with Portland-area preschool and childcare centers ● Attend and exhibit at recruitment fairs and related events ● Speak publicly to recruit new families ● Develop relationships with a network of sources in order to encourage referrals of qualified, mission-appropriate student applicants ● Manage each component of the Lower School admissions process. This includes, but is not limited to parent tours, student visitor program, parent interviews, applicant assessment, and application file review ● Actively build and maintain relationships with prospective families through consistent and regular communication, via emails, phone calls and Zoom meetings ● Participate in the planning, organization, and implementation of admissions events such as open houses, OES Showcase, welcome celebration, new student social, new and prospective family playdates, and other related events, including recruiting and managing current Lower School student and parent ambassadors Community ● Facilitate regular meetings with the Lower School division head, assistant head of beginning years and assistant head of intermediate years; serve as main liaison between admissions and Lower School ● Stay abreast of Lower School curriculum, events, issues, etc. by attending Lower School faculty meetings as necessary ● Build and maintain positive relationships with Lower School faculty and staff; regularly visit various Lower School classes ● Maintain a visible presence in the Lower School community. Examples include attending gathering, chapel, performances, and division-specific events ● Be familiar with Middle School and Upper School programs in order to articulate the value of an OES education at any level, while being particularly attuned to the Lower School’s role in advancing all-school vision and goals ● Participate in school-sponsored equity and justice workshops and learning opportunities ● Engage with other admissions professionals through local, regional, and national conferences, seminars, and workshops Enrollment ● Achieve full enrollment of the Lower School program with qualified, mission-aligned students ● Know and advocate appropriately for each applicant to the Lower School ● Manage and train the Lower School admissions committee ● Maintain, read, and prepare all applicant files and related material for the Lower School admissions committee ● Facilitate ratings and decisions meetings ● Maintain waitpool ● Participate in class placement meetings ● Perform other duties as assigned   MINIMUM QUALIFICATIONS: ● Bachelor’s degree and equivalent combination of training and experience Three to five years’ experience working in admissions or similar activities, e.g. teaching, professional recruitment, non-profit work ● Intercultural competence: ability to interact appropriately with persons of diverse backgrounds, ability to work effectively on diverse teams, demonstrated commitment to equity and inclusion for all people of all backgrounds and identities ● Willingness and ability to travel domestically to attend student recruiting functions; may require travel by vehicle or use of own vehicle ● Ability to work some evening and weekend hours ● Extensive digital literacy: comfort working in a paperless environment; intermediate to advanced Google platform (we are a Google-based school) and other web-based applications such as Zoom, Calendly, and other communication applications, as appropriate to job duties, and ability to learn and adapt as needed and as digital tools evolve ● Utilize basic office equipment such as printer, copier, scanner, and web-based phone system. ● Ability to pass a criminal background check PREFERRED QUALIFICATIONS: ● Advanced degree ● Experience in a school setting, especially in an admissions office ● Familiarity with independent schools ● Experience working with preschool and/or elementary aged children and families ● Experience and familiarity working within a database system, particularly Veracross ● Fluency in one or more language in addition to English KNOWLEDGE, SKILLS, AND ABILITIES: ● Ability to work well with internal constituents as well as the global public ● Excellent verbal and written communication skills: ability to draft professional correspondence, professional phone demeanor, knowledge of norms of email correspondence, strong presentation skills ● Organizational skills: ability to manage competing deadlines and prioritize work appropriately, accuracy and attention to detail, demonstrated ability to meet deadlines ● Interpersonal skills: enthusiasm for team work, ability to maintain collegial relationships with colleagues, warm, welcoming demeanor when dealing with prospective families and the public ● Ability to exercise a high degree of discretion in handling sensitive or confidential information PHYSICAL REQUIREMENTS: ● Mobility sufficient to navigate the OES campus and off campus venues ● Ability to communicate clearly with students, colleagues, parents, and the public ● Ability to sit at computer and keyboard for extended periods ● Ability and willingness to travel by commercial plane ● Ability to navigate unfamiliar cities ● Ability to lift and carry up to 50 pounds with or without assistance on an occasional basis   SALARY: This is a full-time, year-round position that comes with a competitive salary based on degrees and experience, abundant professional development opportunities, and a generous benefits package. TO APPLY: ● Visit oes.edu to learn more about us. ● Visit the OES career page to read more about the position and to apply. ● A cover letter and resume are required. Please address the cover letter to Lindsey Hoyt, Assistant Head of School for Strategic Enrollment Job descriptions are reviewed periodically and changes made based on the needs of the school and the position. Oregon Episcopal School does not discriminate in its hiring or employment practices on the basis of race, color, religion, gender (including gender identity or expression), disability, national or ethnic origin, age, sexual orientation, marital status, genetic information, or other legally protected characteristic or status.